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- Tasks: Coordinate engineering schedules, manage maintenance works, and ensure timely service delivery.
- Company: Dynamic company focused on efficient service delivery and team collaboration.
- Benefits: 24 days annual leave, career progression, training opportunities, and a pension scheme.
- Why this job: Join a supportive team and develop your skills in a fast-paced environment.
- Qualifications: Experience in planning or coordination, strong communication, and organisational skills.
- Other info: Great location near Oxford Circus with excellent career growth potential.
The predicted salary is between 30000 - 42000 £ per year.
About the Role: The Contracts Administrator coordinates planned preventative maintenance (PPM), reactive works, and small projects. The role schedules engineers, books visits, tracks SLAs, manages surveys and quotes, maintains records, and supports purchasing to ensure services are delivered efficiently and to client requirements.
Hours of Work: Monday to Friday 9am – 5pm
What you will contribute to the team:
- Plan and schedule daily engineering work for engineers and subcontractors.
- Ensure jobs and PPM schedules are accurate and delivered on time.
- Coordinate PPM and reactive visits, including customer access and permits.
- Monitor SLAs, prioritise at-risk jobs, and escalate issues as needed.
- Communicate with customers and update job status in portals.
- Arrange surveys, capture scope and details, and liaise with subcontractors for quotes.
- Prepare and submit client quotes and follow up to schedule approved works.
- Raise purchase orders and support procurement to avoid delays.
- Maintain job documentation and hand over completed jobs for invoicing.
Candidate requirements:
- Experience in a planning, coordination, or logistics role.
- Good communication skills with customers, engineers, suppliers, and subcontractors.
- Strong organisation and time management skills.
- Ability to plan work efficiently with geographical awareness for scheduling engineers.
- Good attention to detail and ability to manage job updates and paperwork.
- Able to follow processes and learn new systems quickly.
- Competent with Microsoft Office; CAFM/service desk experience is a plus.
- Experience with surveys, subcontractor quotes, or client quotations is beneficial.
- Able to work independently and as part of a team.
Nearest Stations: Oxford Circus / Bond Street / Piccadilly Circus
Personal Development & Benefits: We invest in our staff with support, and offer opportunities for career progression, training, and development, we also offer a benefits package which includes 24 days annual leave (plus bank holidays), Employee-Owned Trust and Pension Scheme.
Contracts Administrator in West End employer: Prize Placements
Contact Detail:
Prize Placements Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator in West End
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Contracts Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your game face on for interviews! Research common interview questions for planning and coordination roles, and practice your responses. Show off your organisational skills and attention to detail by preparing examples of how you've successfully managed projects in the past.
✨Tip Number 3
Don’t just apply anywhere—apply through our website! We’ve got a streamlined process that makes it easy for you to showcase your skills and experience directly to us. Plus, it shows you’re genuinely interested in joining our team.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It’s also a chance to reiterate your enthusiasm for the role and remind them why you’d be a great fit for the team.
We think you need these skills to ace Contracts Administrator in West End
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in planning, coordination, or logistics roles. We want to see how your skills match the job description, so don’t be shy about showcasing relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Contracts Administrator role. We love seeing enthusiasm and a clear understanding of what the job entails.
Show Off Your Communication Skills: Since this role involves liaising with customers, engineers, and subcontractors, make sure your application reflects your strong communication skills. We appreciate clarity and professionalism in your writing!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Prize Placements
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Contracts Administrator. Familiarise yourself with terms like planned preventative maintenance (PPM) and SLAs, as well as the importance of scheduling and coordinating tasks efficiently.
✨Show Off Your Communication Skills
Since this role involves liaising with customers, engineers, and subcontractors, be prepared to demonstrate your communication skills. Think of examples where you've successfully managed relationships or resolved issues in previous roles.
✨Highlight Your Organisational Skills
This job requires strong organisation and time management skills. Be ready to discuss how you prioritise tasks and manage multiple projects simultaneously. Use specific examples from your past experiences to illustrate your abilities.
✨Be Ready to Discuss Software Proficiency
Familiarity with Microsoft Office and any CAFM/service desk systems is a plus. If you have experience with these tools, be sure to mention it during the interview. If not, express your willingness to learn and adapt quickly to new systems.