Administrative Assistant Part-Time in Kingston upon Thames

Deal proactively with all incoming and outgoing correspondence, including drafting letters and emails.
Receive visitors, incoming telephone calls, emails and other messages and respond to routine enquiries
Ensure that all visitors sign in and out and are provided with security passes
Administer the emergency evacuation checklists, including pupil absence reports and distribute them in an emergency or drill.
Maintain complete confidentiality of all reports and any other information
Plan and organise internal and external meetings/interviews as required, ensuring that appropriate information, facilities and refreshments are provided, and making travel arrangements if necessary
Maintain records and databases as required, ensuring that information is up to date, readily accessible, managed in accordance with data protection and that changes are notified to third parties as required.
Prepare agenda for meetings, take notes at, and prepare and distribute minutes of meeting as required.
As a part of the administrative team, contribute to the smooth running of the school, and provide general administrative assistance to the Head, Bursar and school staff.
My client are seeking a part-time Admin Assistant to join their team. The role is working 1.00pm to 6.00pm, Monday to Friday.
This is a busy and varied role within a thriving school environment, requiring excellent administrative, organisational and communication skills. The successful candidate will be able to manage multiple priorities effectively while maintaining a professional and welcoming approach. Previous experience within a school or educational setting would be advantageous, but is not essential.
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