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- Tasks: Provide top-notch secretarial support to consultants and manage patient appointments.
- Company: Join a growing healthcare team with a supportive culture.
- Benefits: Competitive salary, professional development, and generous annual leave.
- Why this job: Make a real difference in patient care while advancing your career.
- Qualifications: At least 1 year’s experience as a Medical Secretary and strong organisational skills.
- Other info: Enjoy a modern office environment with regular social events and clear career pathways.
The predicted salary is between 30000 - 42000 £ per year.
We are recruiting for Medical Secretaries at both standard and senior levels to provide high-quality secretarial and administrative support to our consultants. This is an opportunity for candidates with at least one year’s experience as a Medical Secretary to join a growing team. We welcome applications from those ready to step into a senior role, as well as those building their career with scope to grow.
Key Responsibilities
- Proofread and finalise clinic and theatre letters produced via AI transcription, ensuring accuracy and confidentiality.
- Manage consultant diaries, booking patient appointments, and liaising with hospitals.
- Handle patient enquiries professionally, both over the phone and via email.
- Process referrals and test requests promptly.
- Maintain accurate and up-to-date patient records.
- Liaise with consultants, patients, hospitals, and insurers as required.
- Support colleagues by covering phones, inboxes, and desks when needed.
Banding Explained
Medical Secretary (Entry/Standard):
- Minimum 1 year’s experience as a Medical Secretary.
- Confident proofreading AI-transcribed clinic letters and managing consultant diaries.
- Developing knowledge of private practice processes.
- Works under supervision, with support available for more complex cases.
Senior Medical Secretary:
- Minimum 3 years’ experience as a Medical Secretary (private practice or NHS).
- Proven ability to independently manage all aspects of consultant practice.
- Oversees more complex processes such as billing queries, theatre bookings, and consultant correspondence without supervision.
- Acts as a mentor for junior secretarial staff.
- Demonstrates initiative in improving systems and supporting practice management.
Requirements
Essential Requirements
- At least 1 year’s experience as a Medical Secretary.
- Strong proofreading, communication, and organisational skills.
- Excellent IT skills and the ability to adapt to new systems quickly.
- High level of professionalism and confidentiality.
- Ability to prioritise and multitask in a fast-paced environment.
Desirable
- AMSPAR or BSMSA qualification.
- Experience in private healthcare.
- Knowledge of medical terminology and healthcare systems.
Benefits
- Competitive salary dependent on experience and banding.
- 6-month probationary period with structured feedback and support.
- Opportunities for progression to Senior Medical Secretary level.
- Ongoing professional development, including support towards AMSPAR/BSMSA or other relevant qualifications.
- Modern office environment with supportive team culture.
- Regular one-to-one meetings and clear career development pathway.
- Company social events, including annual Christmas party and wellbeing activities.
- Contributory pension scheme.
- 25 days annual leave plus bank holidays (pro rata for part-time staff).
Medical Secretary employer: Private Secretary Group
Contact Detail:
Private Secretary Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector, attend industry events, and don’t be shy about letting people know you’re on the lookout for a Medical Secretary role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Practice makes perfect! Before any interviews, do some mock sessions with friends or family. Focus on common questions for Medical Secretaries, like managing diaries or handling patient enquiries. This will help you feel more confident and prepared when it’s time to shine.
✨Tip Number 3
Show off your skills! When you get the chance to meet potential employers, bring along examples of your work, like proofread letters or organised schedules. This tangible evidence of your abilities can really set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities for Medical Secretaries at all levels. Plus, applying directly shows your enthusiasm and commitment to joining our team. Let’s get you that dream job!
We think you need these skills to ace Medical Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as a Medical Secretary. We want to see how your skills match the job description, so don’t be shy about showcasing your proofreading and organisational abilities!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention any relevant experience and how you can contribute to our growing practice.
Show Off Your IT Skills: Since we’re all about adapting to new systems, make sure to mention your IT skills in your application. If you’ve worked with specific software or tools, let us know – it could give you an edge!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role you’re interested in. Don’t miss out!
How to prepare for a job interview at Private Secretary Group
✨Know Your Stuff
Make sure you brush up on your medical terminology and the specific responsibilities of a Medical Secretary. Familiarise yourself with common tasks like proofreading clinic letters and managing consultant diaries, as these will likely come up in conversation.
✨Showcase Your Experience
Be ready to discuss your previous experience as a Medical Secretary. Highlight any specific achievements or challenges you've faced, especially those that demonstrate your ability to handle patient enquiries and manage multiple tasks efficiently.
✨Practice Professionalism
Since this role requires a high level of professionalism and confidentiality, think of examples where you've maintained discretion in your work. This could be about handling sensitive patient information or dealing with difficult situations calmly and effectively.
✨Ask Smart Questions
Prepare some thoughtful questions to ask at the end of your interview. Inquire about the team culture, opportunities for professional development, or how they support their Medical Secretaries in managing complex processes. This shows your genuine interest in the role and the company.
