Sales Administrator, Events in London

Our Story

Worldwide Events is the parent company behind two highly successful event brands: M&I and Private Luxury Events, each serving distinct sectors of the global travel and events industry. We bring people together and facilitate strong relationships, connecting people on a human level first, business second. We call this H2H connection, and it is at the heart of everything we do.

At Private Luxury Events, we’re not just creating events, we create moments that connect, inspire, and redefine luxury travel. As pioneers in crafting extraordinary experiences, we’ve been uniting leaders and trend-setters in the travel and events industry for over 20 years in unforgettable destinations around the world. Our experiences are where innovation meets authenticity, and where the next generation of luxury travel connections begins.

We’re unveiling something extraordinary; a major new event designed for a new generation of travel leaders. More than an event, it’s a movement redefining how innovation, experience, and connection come together in the global travel space. To make this ambitious vision a reality, we’re assembling a team of innovators and creative disruptors who are ready to make a monumental impact. If you’re a driven professional with a passion for pioneering new frontiers and building something extraordinary from the ground up, this is your opportunity to join a team that’s set to revolutionise the industry.

The Role

We are seeking an organised, proactive, and detail-oriented Sales Administrator to join our dedicated team supporting the launch of our new flagship luxury event at Private Luxury Events (PLE). This is an exciting opportunity to be part of a pioneering project within one of the most innovative and fast-evolving divisions of our business.

As Sales Administrator, you will provide essential administrative and operational support to the sales team, ensuring the smooth and efficient delivery of all sales activities. You will assist with lead management, data entry, contract processing, reporting, and communication between internal departments — helping to keep the team organised, informed, and focused on achieving commercial goals.

Working in close collaboration with the wider event and business development teams, you will play a key role in maintaining accurate sales records, supporting client communications, and contributing to the overall success of the event’s sales operations. This role is ideal for someone with strong organisational skills, excellent attention to detail, and a proactive attitude. You’ll thrive in a fast-paced, collaborative environment, where precision and initiative make a tangible impact. It’s a fantastic opportunity for an ambitious professional looking to grow within a leading name in luxury travel events and be part of an exciting new chapter for the company.

Key Responsibilities

• Sales and Administrative Support: Provide day-to-day administrative support to the sales team, ensuring smooth coordination of sales processes and client communications. Prepare sales documents, contracts, proposals, and invoices in line with company standards and procedures. Manage incoming enquiries, distribute leads, and assist with follow-ups to support the team in achieving revenue targets. Maintain and update sales records accurately within CRM systems, ensuring data integrity and up-to-date client information.
• CRM and Reporting Management: Manage Salesforce and related platforms to track opportunities, pipeline progress, and key client interactions. Generate regular sales performance reports, forecasts, and activity summaries for management review. Support data analysis and reporting to help identify trends and areas for improvement in sales performance.
• Communication and Coordination: Serve as a central point of contact between the sales team and other internal departments, including marketing, finance, and operations, to ensure alignment and information flow. Assist with scheduling meetings, preparing agendas, and capturing action points to maintain effective communication within the team. Coordinate materials and logistical needs for sales presentations, internal reviews, and partner meetings.
• Event and Client Support: Support pre-event preparations by assisting with buyer and exhibitor communications, document collation, and database management. Provide administrative assistance during event delivery, ensuring that all sales documentation and client information are accurate and up to date. Help manage post-event follow-up activities, including data entry, reporting, and client communication.
• Process and Efficiency: Identify and recommend improvements to streamline administrative and sales processes. Ensure adherence to company policies, procedures, and brand standards in all documentation and communications. Maintain a high level of professionalism and confidentiality when handling client and company information.

Requirements

You are a highly organised and detail-oriented professional who thrives in a fast-paced, dynamic environment. You take pride in keeping processes running smoothly and supporting others to deliver their best work. With a natural ability to multitask and a proactive approach to problem-solving, you ensure nothing slips through the cracks. You’re a strong communicator who enjoys collaborating across teams and building positive relationships with colleagues and clients alike. You combine precision with initiative, using your administrative and technical skills to keep the sales process efficient, accurate, and on track. You’ll be joining a passionate, ambitious team launching an exciting new chapter for Private Luxury Events — so adaptability, enthusiasm, and a “can-do” mindset are key. This role offers the opportunity to develop your skills within a high-performing global business and grow your career within the luxury events industry.

Previous experience in a sales administration, coordination, or operations support role, ideally within events, hospitality, or luxury travel. Strong organisational and time-management skills, with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills with strong attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams). Experience using CRM platforms such as Salesforce. Comfortable handling data, generating reports, and maintaining accurate records. Strong interpersonal skills with a collaborative and professional approach. A proactive, flexible, and resourceful attitude with the ability to work independently and as part of a team. An interest in luxury travel, events, and global business environments.

Benefits

Join us, and you’ll be part of a team that’s shaping the future of the global travel industry. At Private Luxury Events, you’ll find more than a job—you’ll find an opportunity to make a lasting impact. As an employee with Private Luxury Events, your package includes:

• Basic salary of c.£30,000 per annum.
• 36 days of paid holiday (including bank holidays), with additional days awarded for length of service.
• Receive £50/month contribution towards Bupa private health insurance, starting after probation.
• Access confidential 24/7 support through Health Assured’s Employee Assistance Programme, covering mental health, wellbeing, financial guidance and life changes.
• Benefit from extended maternity leave and enhanced paternity leave to support growing families.
• Team members have the exciting opportunity to travel the world, providing support at our events.
• Start your weekend early with a 4 pm Friday finish!

Our Commitment to Diversity

Our approach to diversity is simple: it’s about embracing everyone. We are committed to welcoming all individuals, regardless of gender identity, orientation, expression, age, race, physical or mental ability, ethnicity, or perspective. Our diversity fuels innovation, brings diverse thoughts, and connects us more closely to our clients and the communities we serve.

How to Apply

We review every application with care and attention. If you’re excited to contribute to our mission, we’d love to hear from you. Applications are reviewed on a rolling basis. To ensure your experience and perspective are considered, we encourage you to apply early.