At a Glance
- Tasks: Coordinate and execute 10 European private equity conferences, managing venues, suppliers, and on-site teams.
- Company: Join the world's largest Private Equity community with a dynamic entrepreneurial team.
- Benefits: Gain operational experience, travel opportunities, and unlimited growth potential in a supportive environment.
- Other info: Flexible start date and a vibrant office just minutes from London Victoria Station.
- Why this job: Make a real impact while developing invaluable skills in a fast-paced, exciting role.
- Qualifications: No specific experience required; just bring your drive, organisation, and communication skills.
The predicted salary is between 30000 - 40000 € per year.
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end‑to‑end execution of 10 European private equity conferences a year – venues, suppliers, on‑site teams, and the experience itself.
Do you want to take part in defining the future of an industry? Do you thrive in a fast‑paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are you the kind of operator who ships – obsessive about details, calm under hard deadlines, and energised by getting a thousand moving pieces to land in the right place at the right time? If so, you might be the next member of our global operations team.
Why Private Equity Insights
Private Equity Insights is the world’s largest Private Equity community with 500k followers on LinkedIn, organising a series of 12 global private equity events every year with 2,000+ GPs, 1,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large‑scale industry media and conferences products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What we offer you
- You get the unique opportunity to take ownership of one of our key business areas.
- You’ll be working in‑person in your HQ in London where you will constantly be pushed out of your comfort zone.
- To ensure a never‑ending growth curve, we provide you with:
- The opportunity of having a real impact – you’ll be getting operational experience in a start‑up where both your work and the results are highly tangible and matter to the business.
- Inspiration and guidance – a chance to work closely with our high‑performing team as well as with the CEO and founder of our company.
- Unlimited growth potential in our company – we strongly believe in and have a track record of promoting internally.
- Travel opportunity – you would be joining our conferences overseas.
- Invaluable transferable skills – boost your interpersonal, research, organisation, outreach and project management skills through experience and training.
Your Responsibilities
Responsibilities in this job will vary; however, they will be mostly centred around the following:
- Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add‑ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost‑effectiveness and high‑quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
- Event Planning: Planning sponsored VIP events, lunches, dinners, and after‑hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on‑site support during events, ensuring everything runs smoothly.
- Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
- On‑site Volunteer Organisation: Hire, train, and manage a 40‑person organisation of volunteers.
What the future holds for you with our company
Whether you are with us for 2 or 10+ years we believe this position is to lay the foundation for a very successful career. We are strong believers of internal promotions and aim to land all management positions internally.
What we expect from you
We do not require any specific previous work experience as training is provided, and we are looking to incorporate candidates across different levels of experience. However, you must have a UK work permit. Furthermore, we are looking for candidates who:
- Have a relentless drive and desire to be the very best at what they do;
- Possess an unparalleled work ethic with a high sense of urgency;
- Take ownership of everything they do, are proactive and follow through on commitments;
- Are curious about people and love to speak, build and nurture relations;
- Are an excellent communicator, especially verbally and in writing;
- Are well‑organised and display the ability to structure and prioritise their work.
Start date
Flexible. The role is on‑site Monday to Friday, based in our office 4 minute walk from London Victoria Station.
Event Coordinator in London employer: Private Equity Insights
At Private Equity Insights, we pride ourselves on being an exceptional employer that fosters a dynamic and entrepreneurial work culture. Located just a short walk from London Victoria Station, our office offers a vibrant environment where you can take ownership of your role as an Event Coordinator, gain invaluable operational experience, and enjoy unlimited growth potential within our rapidly expanding company. With a strong emphasis on internal promotions and the opportunity to work closely with high-performing teams, you'll find yourself in a position that not only challenges you but also allows you to make a real impact in the private equity industry.
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator in London
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, and conferences to connect with people in the private equity space. You never know who might be looking for an Event Coordinator or can refer you to someone who is.
✨Tip Number 2
Show off your organisational skills! Create a portfolio showcasing your past event planning experiences, even if they’re from university or personal projects. This will help us see how you handle the details and logistics that are crucial for this role.
✨Tip Number 3
Be proactive! Reach out to companies you admire, including us at Private Equity Insights, and express your interest in potential opportunities. A simple email can go a long way in getting your foot in the door.
✨Tip Number 4
Prepare for interviews by researching our company and the private equity industry. Understand our values and what we do, so you can demonstrate your passion and fit for the team during your chat with us.
We think you need these skills to ace Event Coordinator in London
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for event coordination shine through. We want to see that you’re excited about the role and the impact you can make in our team!
Be Detail-Oriented:Since this role is all about managing a thousand moving pieces, make sure your application reflects your attention to detail. Double-check for typos and ensure everything is clear and concise.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to highlight how your skills and experiences align with the responsibilities we’ve outlined. We love seeing candidates who take the extra step!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Private Equity Insights
✨Know Your Events Inside Out
Before the interview, dive deep into the specifics of the conferences you'll be managing. Familiarise yourself with the types of events, the audience, and the logistics involved. This will not only show your enthusiasm but also your understanding of what it takes to execute a successful event.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage multiple tasks and deadlines. Discuss any past experiences where you successfully coordinated events or projects, focusing on how you kept everything organised and running smoothly under pressure.
✨Demonstrate Your Negotiation Prowess
Since supplier management is key in this role, come prepared with examples of how you've negotiated contracts or managed vendor relationships in the past. Highlight your ability to secure quality services while keeping costs down, as this will resonate well with the interviewers.
✨Emphasise Your Team Spirit
This role involves working closely with various teams and volunteers. Be ready to discuss how you’ve collaborated with others in previous roles. Share stories that illustrate your communication skills and your ability to motivate and lead a team, especially in high-pressure situations.
