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- Tasks: Coordinate events, manage suppliers, and ensure smooth operations on-site.
- Company: Join Private Equity Insights, the largest global community in private equity.
- Benefits: Gain hands-on experience, travel opportunities, and unlimited growth potential.
- Why this job: Be part of a dynamic team, make a real impact, and develop invaluable skills.
- Qualifications: Bachelor's degree in relevant fields and experience in event planning or client management.
- Other info: This is an in-person role based in London; UK work permit required.
The predicted salary is between 28000 - 42000 ÂŁ per year.
Experienced Event Operations CoordinatorMUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE.
Do you want to take part in defining the future of Private Equity? Do you thrive in a fastâpaced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.
About Private Equity InsightsPrivate Equity Insights is the world\âs largest Private Equity community with over 500k followers on LinkedIn, organising a series of 12 global privateâequity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building largeâscale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What We Offer You
The opportunity of having a real impact â you\âll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
Unlimited growth potential in our company â we strongly believe in and have a track record of promoting internally.
Invaluable transferable skills â boost your interpersonal, research, organisation, outreach, and project management skills through experience and training.
Inspiration and guidance â a chance to work closely with our highâperforming team as well as with the CEO and founder of our company.
Travel opportunity â you will be attending our conferences.
Your Responsibilities
Supplier Research and Management
Source, compare, and find the best suppliers for various event needs.
Conduct thorough research to identify potential suppliers for addâons, branding materials, and other event requirements.
Negotiate contracts and terms with suppliers to ensure costâeffectiveness and highâquality services.
Maintain positive relationships with suppliers, addressing any issues or concerns.
Budget review and management to ensure all changes are raised ahead of time.
Event Planning
Planning sponsored VIP events, lunches, dinners, and afterâhours activities.
Coordinating with venue staff to ensure all logistical details are in place.
Provide onâsite support during events, ensuring everything runs smoothly.
Internal Team Support
Keep track and condense internal team queries.
Maintain inventory tracking and regularly update event inventory sheets.
Monitor Notion updates and ensure accurate reflection on the sponsor portal.
Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements
Bachelor\âs degree in Business Administration, Event Management, Marketing, or a related field.
Experience/knowledge in event planning, client management, or supplier research.
Strong organisational, multitasking abilities and detailâfocused.
Excellent communication, interpersonal, and negotiation skills.
Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
UK work permit (we do not sponsor visas).
Start date: Flexible, ASAP
The role is onâsite, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create marketâleading events throughout the year.
Seniority levelMidâSenior level
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Experienced Event Operations Coordinator employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice đ€«
We think this is how you could land Experienced Event Operations Coordinator
âšTip Number 1
Network with professionals in the event management industry, especially those who have experience in private equity events. Attend relevant networking events or join online forums to connect with potential colleagues and mentors.
âšTip Number 2
Familiarise yourself with the latest trends in event operations and logistics. This could include researching successful case studies of past private equity events to understand what works best in this niche.
âšTip Number 3
Showcase your organisational skills by volunteering to coordinate small events or projects. This hands-on experience will not only enhance your resume but also give you practical examples to discuss during interviews.
âšTip Number 4
Prepare for the interview by practising common questions related to event planning and supplier management. Be ready to discuss specific scenarios where you've successfully managed logistics or resolved issues during events.
We think you need these skills to ace Experienced Event Operations Coordinator
Some tips for your application đ«Ą
Tailor Your CV: Make sure your CV highlights relevant experience in event planning, supplier management, and communication skills. Use specific examples that demonstrate your ability to thrive in fast-paced environments.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event operations and logistics. Mention why you are interested in Private Equity Insights and how your skills align with their mission and values.
Highlight Relevant Skills: Emphasise your organisational and multitasking abilities, as well as any experience with graphic design software. These skills are crucial for the role and should be clearly presented in your application.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the role.
How to prepare for a job interview at Private Equity Insights
âšShowcase Your Event Planning Experience
Make sure to highlight any previous experience you have in event planning or operations. Be ready to discuss specific events you've coordinated, the challenges you faced, and how you overcame them. This will demonstrate your capability and passion for the role.
âšDemonstrate Strong Communication Skills
Since the role requires excellent communication and interpersonal skills, prepare examples of how you've effectively communicated with suppliers, team members, or clients in past roles. This will show that you can maintain positive relationships and manage expectations.
âšResearch Private Equity Insights
Familiarise yourself with Private Equity Insights and their events. Understanding their mission, values, and the types of events they organise will help you tailor your responses and show genuine interest in the company during the interview.
âšPrepare for Scenario-Based Questions
Expect scenario-based questions related to supplier management, budget handling, and event logistics. Think through potential challenges you might face in these areas and how you would address them. This will showcase your problem-solving skills and readiness for the role.
