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- Tasks: Coordinate event logistics, manage suppliers, and ensure smooth operations at events.
- Company: Join Private Equity Insights, the largest global community in private equity with 500k LinkedIn followers.
- Benefits: Enjoy unlimited growth potential, invaluable skills training, and travel opportunities to exciting conferences.
- Why this job: Be part of a dynamic team, gain real impact, and work closely with industry leaders.
- Qualifications: Bachelor's degree in relevant fields and experience in event planning or client management required.
- Other info: This is an in-person role based in London; UK work permit is essential.
The predicted salary is between 36000 - 60000 £ per year.
Join to apply for the Experienced Event Logistics Coordinator role at Private Equity Insights
1 week ago Be among the first 25 applicants
Join to apply for the Experienced Event Logistics Coordinator role at Private Equity Insights
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE.
Do you want to take part in defining the future of Private Equity? Do you thrive in a fast-paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.
About Private Equity Insights
Private Equity Insights is the world\’s largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What We Offer You
You get the unique opportunity to take ownership of one of our key business areas. You\’ll be working in person at our HQ in London, where you will constantly be pushed out of your comfort zone. To ensure a never-ending growth curve, we provide you with:
- The opportunity of having a real impact – You\’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
- Unlimited growth potential in our company – We strongly believe in and have a track record of promoting internally.
- Invaluable transferable skills – Boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
- Inspiration and guidance – A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
- Travel opportunity – You will be attending our conferences.
Your Responsibilities
Responsibilities in this job will vary; however, they will be mostly centered around the following:
- Supplier Research and Management:
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
- Planning sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
- Keep track and condense internal team queries.
- Maintain inventory tracking and regularly update event inventory sheets.
- Monitor Notion updates and ensure accurate reflection on the sponsor portal.
- Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements
- Bachelor\’s degree in Business Administration, Event Management, Marketing, or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication, interpersonal, and negotiation skills.
- Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
- UK work permit (we do not sponsor visas).
Start date: Flexible, ASAP
The role is on-site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market-leading events throughout the year.
Seniority level
-
Seniority level
Not Applicable
Employment type
-
Employment type
Full-time
Job function
-
Job function
Management and Manufacturing
-
Industries
Venture Capital and Private Equity Principals
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Experienced Event Logistics Coordinator employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Experienced Event Logistics Coordinator
✨Tip Number 1
Network with professionals in the event management industry, especially those who have experience in logistics. Attend local events or join online forums to connect with people who can provide insights or even refer you to opportunities at Private Equity Insights.
✨Tip Number 2
Familiarise yourself with the latest trends and technologies in event logistics. Being knowledgeable about tools and software that streamline event planning can set you apart from other candidates and show your commitment to the role.
✨Tip Number 3
Prepare to discuss specific examples of past experiences where you've successfully managed logistics for events. Highlight your problem-solving skills and how you handled challenges, as this will demonstrate your capability to thrive in a fast-paced environment.
✨Tip Number 4
Research Private Equity Insights thoroughly. Understand their events, audience, and what makes them unique. This knowledge will help you tailor your conversations during interviews and show your genuine interest in becoming part of their team.
We think you need these skills to ace Experienced Event Logistics Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning and logistics. Use specific examples that demonstrate your organisational skills and ability to manage suppliers effectively.
Craft a Compelling Cover Letter: In your cover letter, express your passion for event operations and logistics. Mention why you are excited about the opportunity at Private Equity Insights and how your skills align with their needs.
Showcase Relevant Skills: Emphasise your communication, negotiation, and multitasking abilities in both your CV and cover letter. If you have experience with graphic design software, be sure to mention it as it is highly recommended for this role.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for any spelling or grammatical errors, and ensure that all information is clear and concise to make a strong impression.
How to prepare for a job interview at Private Equity Insights
✨Research the Company
Before your interview, take some time to learn about Private Equity Insights. Understand their mission, values, and recent events they've organised. This will help you tailor your answers and show genuine interest in the role.
✨Showcase Your Event Experience
Be prepared to discuss your previous experience in event planning and logistics. Highlight specific examples where you successfully managed suppliers, coordinated events, or solved problems on-site. This will demonstrate your capability for the role.
✨Demonstrate Strong Communication Skills
As an Event Logistics Coordinator, communication is key. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've effectively communicated with team members, suppliers, and clients in past roles.
✨Prepare Questions for the Interviewers
Have a few thoughtful questions ready to ask your interviewers. This could be about the company culture, the team you'll be working with, or upcoming events. It shows that you're engaged and interested in the position.
