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- Tasks: Coordinate exciting events and manage supplier relationships for impactful experiences.
- Company: Join the world's largest Private Equity community at Private Equity Insights.
- Benefits: Gain operational experience, unlimited growth potential, and invaluable transferable skills.
- Why this job: Make a real impact while working closely with a high-performing team in London.
- Qualifications: Bachelor's degree and experience in event planning or client management required.
- Other info: Fast-paced environment with opportunities for travel and personal development.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Experienced Event Coordinator at Private Equity Insights
Must have UK work permit. Not a remote role, 100% in-person at our London office.
Do you want to take part in defining the future of Private Equity? Do you thrive in a fast‑paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.
About Private Equity Insights
Private Equity Insights is the world\’s largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large‑scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What We Offer You
- The opportunity of having a real impact – you\’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
- Unlimited growth potential in our company – we strongly believe in and have a track record of promoting internally.
- Invaluable transferable skills – boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
- Inspiration and guidance – a chance to work closely with our high‑performing team as well as with the CEO and founder of our company.
- Travel opportunity – you will be attending our conferences.
Responsibilities
- Supplier Research and Management
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add‑ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost‑effectiveness and high‑quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
- Event Planning
- Planning sponsored VIP events, lunches, dinners, and after‑hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on‑site support during events, ensuring everything runs smoothly.
- Internal Team Support
- Keep track and condense internal team queries.
- Maintain inventory tracking and regularly update event inventory sheets.
- Monitor Notion updates and ensure accurate reflection on the sponsor portal.
- Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements
- Bachelor\’s degree in Business Administration, Event Management, Marketing, or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail‑focused.
- Excellent communication, interpersonal, and negotiation skills.
- Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
- UK work permit (we do not sponsor visas).
Start date: Flexible, ASAP
The role is on‑site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market‑leading events throughout the year.
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Management and Manufacturing
Industries
Venture Capital and Private Equity Principals
Referrals increase your chances of interviewing at Private Equity Insights by 2x.
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Experienced Event Coordinator employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Experienced Event Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, or even casual gatherings where you can connect with people in the event planning scene. The more faces you know, the better your chances of landing that dream job!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any metrics that highlight your success. This will give potential employers a taste of what you can bring to the table.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out directly to companies you admire, like Private Equity Insights, and express your interest in working with them. A little initiative can go a long way!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and ready to dive into the exciting world of event coordination.
We think you need these skills to ace Experienced Event Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Event Coordinator role. Highlight your relevant experience in event planning and management, and don’t forget to showcase those organisational skills that we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for event operations and logistics. Share specific examples of past events you've coordinated and how you handled challenges.
Show Off Your Skills: We want to see your skills in action! If you have experience with graphic design software like Photoshop or InDesign, mention it. It’s a great way to stand out and show us you can handle the design aspects of our events.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team at Private Equity Insights.
How to prepare for a job interview at Private Equity Insights
✨Know Your Events
Before the interview, dive deep into Private Equity Insights and their events. Familiarise yourself with their past conferences and understand what makes them unique. This will not only show your enthusiasm but also help you discuss how your experience aligns with their event operations.
✨Showcase Your Skills
Prepare to highlight your organisational and multitasking abilities. Think of specific examples from your past roles where you successfully managed multiple tasks or coordinated events. Be ready to discuss how you handled challenges and what you learned from those experiences.
✨Supplier Savvy
Since supplier management is key in this role, brush up on your negotiation skills. Be prepared to discuss how you've sourced and managed suppliers in the past. You might even want to bring a few examples of successful negotiations to the table to demonstrate your expertise.
✨Ask Insightful Questions
At the end of the interview, don’t shy away from asking questions. Inquire about the team dynamics, the types of events they’re planning next, or how they measure success for their events. This shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
