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- Tasks: Join our team to manage event logistics and supplier relationships for high-profile conferences.
- Company: Private Equity Insights is the largest Private Equity community, hosting global events with industry leaders.
- Benefits: Enjoy unlimited growth potential, invaluable skills training, and travel opportunities to attend exciting conferences.
- Why this job: Be part of a dynamic team, gain real impact, and work closely with top executives in a fast-paced environment.
- Qualifications: Bachelor's degree in relevant fields and experience in event planning or client management required.
- Other info: This is an in-person role in London; UK work permit is essential.
The predicted salary is between 36000 - 60000 £ per year.
Experienced Conference Operations SpecialistJoin to apply for the Experienced Conference Operations Specialist role at Private Equity Insights
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE.
Do you want to take part in defining the future of Private Equity? Do you thrive in a fast-paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.
About Private Equity InsightsPrivate Equity Insights is the world\’s largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What We Offer YouYou get the unique opportunity to take ownership of one of our key business areas. You\’ll be working in person at our HQ in London, where you will constantly be pushed out of your comfort zone. To ensure a never-ending growth curve, we provide you with:
The opportunity of having a real impact – You\’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
Unlimited growth potential in our company – We strongly believe in and have a track record of promoting internally.
Invaluable transferable skills – Boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
Inspiration and guidance – A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
Travel opportunity – You will be attending our conferences.
Your ResponsibilitiesResponsibilities in this job will vary; however, they will be mostly centered around the following:
Supplier Research and Management:
Source, compare, and find the best suppliers for various event needs.
Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
Maintain positive relationships with suppliers, addressing any issues or concerns.
Budget review and management to ensure all changes are raised ahead of time.
Event Planning:
Planning sponsored VIP events, lunches, dinners, and after-hours activities.
Coordinating with venue staff to ensure all logistical details are in place.
Provide on-site support during events, ensuring everything runs smoothly.
Internal Team Support:
Keep track and condense internal team queries.
Maintain inventory tracking and regularly update event inventory sheets.
Monitor Notion updates and ensure accurate reflection on the sponsor portal.
Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements
Bachelor\’s degree in Business Administration, Event Management, Marketing, or a related field.
Experience/knowledge in event planning, client management, or supplier research.
Strong organisational, multitasking abilities and detail-focused.
Excellent communication, interpersonal, and negotiation skills.
Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
UK work permit (we do not sponsor visas).
Start date: Flexible, ASAP
The role is on-site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market-leading events throughout the year.
Seniority LevelMid-Senior level
Employment TypeFull-time
Job FunctionManagement and Manufacturing
IndustryVenture Capital and Private Equity Principals
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Experienced Conference Operations Specialist employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Experienced Conference Operations Specialist
✨Tip Number 1
Familiarise yourself with the private equity sector and current trends. This knowledge will not only help you during interviews but also demonstrate your genuine interest in the field, making you a more attractive candidate.
✨Tip Number 2
Network with professionals in the event management and private equity industries. Attend relevant events or join online forums to connect with people who can provide insights or even refer you to opportunities within our team.
✨Tip Number 3
Prepare to discuss your previous experience in event planning and supplier management in detail. Be ready to share specific examples of how you've successfully handled challenges in past roles, as this will showcase your problem-solving skills.
✨Tip Number 4
Showcase your organisational skills by creating a mock event plan or budget. Presenting this during your interview can highlight your proactive approach and ability to manage multiple tasks effectively, which is crucial for this role.
We think you need these skills to ace Experienced Conference Operations Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning, supplier management, and any specific skills mentioned in the job description. Use keywords from the job listing to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event operations and logistics. Mention specific experiences that align with the responsibilities outlined in the job description, and express your enthusiasm for working in a fast-paced environment.
Highlight Relevant Skills: In your application, emphasise your organisational skills, attention to detail, and ability to multitask. If you have experience with graphic design software, be sure to mention it, as it's highly recommended for this role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this position.
How to prepare for a job interview at Private Equity Insights
✨Show Your Passion for Event Operations
Make sure to express your enthusiasm for event operations and logistics during the interview. Share specific examples of past experiences where you successfully managed events or logistics, highlighting your problem-solving skills and ability to thrive in fast-paced environments.
✨Demonstrate Strong Organisational Skills
Given the role's focus on multitasking and detail orientation, be prepared to discuss how you manage multiple projects simultaneously. Bring up any tools or methods you use to stay organised, and consider sharing a time when your organisational skills led to a successful event.
✨Prepare for Supplier Management Questions
Since supplier research and management are key responsibilities, anticipate questions about your experience in negotiating contracts and maintaining supplier relationships. Be ready to discuss how you approach sourcing suppliers and ensuring quality service while staying within budget.
✨Highlight Your Communication Skills
Excellent communication is crucial for this role. Prepare to showcase your interpersonal skills by discussing how you've effectively communicated with team members, clients, or suppliers in the past. Consider providing examples of how you resolved conflicts or facilitated collaboration.
