At a Glance
- Tasks: Coordinate and execute 10 European private equity conferences, managing venues, suppliers, and on-site teams.
- Company: Join the world's largest Private Equity community with a dynamic and entrepreneurial team.
- Benefits: Gain operational experience, travel opportunities, and unlimited growth potential in a supportive environment.
- Other info: Flexible start date and a vibrant office just minutes from London Victoria Station.
- Why this job: Make a real impact while developing invaluable skills in a fast-paced, exciting industry.
- Qualifications: No specific experience required; just a strong work ethic and a passion for event management.
The predicted salary is between 30000 - 40000 € per year.
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end‑to‑end execution of 10 European private equity conferences a year – venues, suppliers, on‑site teams, and the experience itself.
Do you thrive in a fast‑paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? Are you the kind of operator who is obsessive about details, calm under hard deadlines, and energised by getting a thousand moving pieces to land in the right place at the right time? If so, you might be the next member of our global operations team.
Why Private Equity Insights
Private Equity Insights is the world’s largest Private Equity community with 500k followers on LinkedIn, organising a series of 12 global private equity events every year with 2,000+ GPs, 1,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large‑scale industry media and conferences products in sectors such as insurance, finance, retail, etc.
What we offer you
- The opportunity of having a real impact – you’ll be getting operational experience in a start‑up where both your work and the results are highly tangible and matter to the business.
- Inspiration and guidance – a chance to work closely with our high‑performing team as well as with the CEO and founder of our company.
- Unlimited growth potential in our company – we strongly believe in and have a track record of promoting internally.
- Travel opportunity – you would be joining our conferences overseas.
- Invaluable transferable skills – boost your interpersonal, research, organisation, outreach and project management skills through experience and training.
Your Responsibilities
Responsibilities in this job will vary; however, they will be mostly centred around the following:
- Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add‑ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost‑effectiveness and high‑quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
- Event Planning: Planning sponsored VIP events, lunches, dinners, and after‑hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on‑site support during events, ensuring everything runs smoothly.
- Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
- On‑site Volunteer Organisation: Hire, train, and manage a 40‑person organisation of volunteers.
What the future holds for you with our company
Whether you are with us for 2 or 10+ years we believe this position is to lay the foundation for a very successful career. We are strong believers of internal promotions and aim to land all management positions internally.
What we expect from you
We do not require any specific previous work experience as training is provided, and we are looking to incorporate candidates across different levels of experience. However, you must have a UK work permit. Furthermore, we are looking for candidates who:
- Have a relentless drive and desire to be the very best at what they do;
- Possess an unparalleled work ethic with a high sense of urgency;
- Take ownership of everything they do, are proactive and follow through on commitments;
- Are curious about people and love to speak, build and nurture relations;
- Are an excellent communicator, especially verbally and in writing;
- Are well‑organised and display the ability to structure and prioritise their work.
Start date Flexible. The role is on‑site Monday to Friday, based in our office 4 minute walk from London Victoria Station.
Events Coordinator employer: Private Equity Insights
Private Equity Insights is an exceptional employer that offers a dynamic work environment in the heart of London, where you can take ownership of key business areas and make a tangible impact on the future of the private equity industry. With a strong focus on employee growth, we provide unlimited opportunities for advancement, mentorship from high-performing teams, and invaluable skills development through hands-on experience. Join us to thrive in a fast-paced, entrepreneurial culture that values detail-oriented operators and fosters a collaborative spirit among motivated individuals.
StudySmarter Expert Advice🤫
We think this is how you could land Events Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, and conferences to connect with people in the private equity space. You never know who might be looking for an Events Coordinator or can refer you to someone who is.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've successfully managed multiple projects or events. This will demonstrate that you can handle the fast-paced environment they’re looking for.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, don’t just wait for the application process. Reach out directly to the hiring manager or team members on LinkedIn to express your interest and ask insightful questions about the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of our exceptional team at Private Equity Insights.
We think you need these skills to ace Events Coordinator
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for events and the private equity industry shine through. We want to see that you’re not just looking for a job, but that you’re genuinely excited about the opportunity to make an impact in this fast-paced environment.
Be Detail-Oriented:Since this role is all about managing the nitty-gritty of events, make sure your application reflects your attention to detail. Double-check for typos and ensure your layout is clean and professional. We love candidates who are as meticulous in their applications as they will be in their work!
Tailor Your Application:Don’t just send a generic CV and cover letter. Take the time to tailor your application to our specific job description. Highlight relevant experiences and skills that align with the responsibilities we’ve outlined. This shows us you’ve done your homework and are serious about joining our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re proactive and know how to navigate the digital landscape – a key skill for this role!
How to prepare for a job interview at Private Equity Insights
✨Know Your Events Inside Out
Before the interview, dive deep into the specifics of event coordination. Familiarise yourself with the types of conferences the company runs, especially in private equity. Being able to discuss their past events and suggest improvements or ideas will show your genuine interest and understanding of the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational prowess. Whether it’s managing multiple projects or coordinating teams, be ready to share specific instances where you successfully juggled various tasks. This will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Clearly and Confidently
As an Events Coordinator, communication is key. Practice articulating your thoughts clearly and confidently. During the interview, ensure you listen actively and respond thoughtfully to questions, showcasing your excellent verbal communication skills.
✨Be Ready to Discuss Supplier Management
Since supplier research and management are crucial parts of the role, prepare to discuss how you would approach sourcing and negotiating with suppliers. Bring up any relevant experiences you have, even if they’re from different contexts, to illustrate your capability in this area.
