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- Tasks: Coordinate events, manage suppliers, and ensure smooth operations on-site.
- Company: Join Private Equity Insights, the largest global community in private equity with 500k LinkedIn followers.
- Benefits: Gain operational experience, unlimited growth potential, and travel opportunities to conferences.
- Why this job: Be part of a driven team, make a real impact, and develop invaluable skills.
- Qualifications: Bachelor's degree in relevant fields and experience in event planning or client management required.
- Other info: This is an in-person role at our London office; UK work permit is essential.
The predicted salary is between 30000 - 42000 £ per year.
Event Operations CoordinatorPrivate Equity Insights
Location: London, England – Near Victoria (On-site, Monday to Friday)
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE.
Join Private Equity Insights , the world\’s largest Private Equity community with over 500k followers on LinkedIn. We organize a series of 12 global private equity events every year, bringing together 3,000+ GPs and 2,000+ LPs. We are part of United Media, building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc.
What We Offer You
The opportunity of having a real impact – operational experience in a growth company with tangible results.
Unlimited growth potential within the company – strong track record of internal promotion.
Invaluable transferable skills – boost interpersonal, research, organization, outreach and project management skills through experience and training.
Inspiration and guidance – close collaboration with the high‐performing team, CEO and founder.
Travel opportunity – attend our conferences.
Your Responsibilities
Supplier Research and Management
Source, compare, and find the best suppliers for event needs.
Conduct thorough research to identify potential suppliers for add‐ons, branding materials and other event requirements.
Negotiate contracts and terms to ensure cost‐effectiveness and high‐quality services.
Maintain positive relationships with suppliers, addressing any issues or concerns.
Review and manage the budget to ensure all changes are raised ahead of time.
Event Planning
Plan sponsored VIP events, lunches, dinners and after‐hours activities.
Coordinate with venue staff to ensure all logistical details are in place.Provide on‐site support during events to ensure smooth operations.
Internal Team Support
Track and consolidate internal team queries.
Maintain inventory tracking and regularly update event inventory sheets.
Monitor Notion updates and ensure accurate reflection on the sponsor portal.
Quality‐check design aspects such as banners, signage, brochures and other promotional materials.
Requirements
Bachelor\’s degree in Business Administration, Event Management, Marketing or a related field.
Experience or knowledge in event planning, client management or supplier research.
Strong organisational, multitasking abilities and attention to detail.
Excellent communication, interpersonal and negotiation skills.
Experience with graphic design software such as Photoshop, InDesign and Illustrator is highly recommended.
UK work permit (no visa sponsorship).
Start date: Flexible, ASAP
Senior level: Entry level
Employment type: Full-time
Job function: Management and Manufacturing
Industries: Venture Capital and Private Equity Principals
Equal Opportunity Employer – The company is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, disability or any other protected characteristic.
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Event Operations Coordinator employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Operations Coordinator
✨Tip Number 1
Familiarise yourself with the private equity industry and current trends. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role and the company.
✨Tip Number 2
Network with professionals in the event management and private equity sectors. Attend relevant events or webinars to make connections that could provide insights or even referrals for the position.
✨Tip Number 3
Prepare to discuss specific examples of your organisational and multitasking skills. Think of past experiences where you successfully managed multiple tasks or projects, as this is crucial for the Event Operations Coordinator role.
✨Tip Number 4
Showcase your negotiation skills by preparing a few scenarios where you successfully negotiated terms or resolved conflicts. This will highlight your ability to manage supplier relationships effectively.
We think you need these skills to ace Event Operations Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning, supplier management, and any specific skills mentioned in the job description. Use keywords from the job posting to align your qualifications with what Private Equity Insights is looking for.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event operations and logistics. Mention specific experiences that demonstrate your organisational skills and ability to thrive in fast-paced environments. Be sure to express your enthusiasm for working in person at their London office.
Showcase Relevant Skills: Highlight your communication, negotiation, and multitasking abilities in your application. If you have experience with graphic design software like Photoshop or InDesign, make sure to include this as it is highly recommended for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for the Event Operations Coordinator role.
How to prepare for a job interview at Private Equity Insights
✨Research the Company
Before your interview, take some time to learn about Private Equity Insights. Understand their mission, values, and the types of events they organise. This will help you tailor your answers and show genuine interest in the role.
✨Showcase Your Event Planning Skills
Be prepared to discuss your previous experience in event planning or logistics. Highlight specific examples where you successfully managed suppliers, coordinated events, or handled budgets. This will demonstrate your capability for the role.
✨Prepare Questions
Think of insightful questions to ask during the interview. Inquire about the team dynamics, the types of events you'll be working on, or how success is measured in this role. This shows your enthusiasm and engagement.
✨Demonstrate Communication Skills
Since excellent communication is key for this position, practice articulating your thoughts clearly and confidently. Be ready to discuss how you've effectively communicated with suppliers or team members in past roles.
