At a Glance
- Tasks: Coordinate and execute 10 European private equity conferences, managing venues, suppliers, and on-site teams.
- Company: Join the world's largest Private Equity community with a dynamic entrepreneurial team.
- Benefits: Gain operational experience, travel opportunities, and unlimited growth potential in a supportive environment.
- Other info: Flexible start date and based in central London, just a short walk from Victoria Station.
- Why this job: Make a real impact in a fast-paced role while developing invaluable transferable skills.
- Qualifications: No specific experience required; just bring your drive, organisation, and communication skills.
The predicted salary is between 30000 - 40000 € per year.
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end‑to‑end execution of 10 European private equity conferences a year – venues, suppliers, on‑site teams, and the experience itself.
Do you thrive in a fast‑paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? Are you the kind of operator who is obsessive about details, calm under hard deadlines, and energised by getting a thousand moving pieces to land in the right place at the right time? If so, you might be the next member of our global operations team.
Why Private Equity Insights
Private Equity Insights is the world’s largest Private Equity community with 500k followers on LinkedIn, organising a series of 12 global private equity events every year with 2,000+ GPs, 1,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large‑scale industry media and conferences products in sectors such as insurance, finance, retail, etc.
What we offer you
- The opportunity of having a real impact – you’ll be getting operational experience in a start‑up where both your work and the results are highly tangible and matter to the business.
- Inspiration and guidance – a chance to work closely with our high‑performing team as well as with the CEO and founder of our company.
- Unlimited growth potential in our company – we strongly believe in and have a track record of promoting internally.
- Travel opportunity – you would be joining our conferences overseas.
- Invaluable transferable skills – boost your interpersonal, research, organisation, outreach and project management skills through experience and training.
Your Responsibilities
Responsibilities in this job will vary; however, they will be mostly centred around the following:
- Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add‑ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost‑effectiveness and high‑quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
- Event Planning: Planning sponsored VIP events, lunches, dinners, and after‑hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on‑site support during events, ensuring everything runs smoothly.
- Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
- On‑site Volunteer Organisation: Hire, train, and manage a 40‑person organisation of volunteers.
What the future holds for you with our company
Whether you are with us for 2 or 10+ years we believe this position is to lay the foundation for a very successful career. We are strong believers of internal promotions and aim to land all management positions internally.
What we expect from you
We do not require any specific previous work experience as training is provided, and we are looking to incorporate candidates across different levels of experience. However, you must have a UK work permit. Furthermore, we are looking for candidates who:
- Have a relentless drive and desire to be the very best at what they do;
- Possess an unparalleled work ethic with a high sense of urgency;
- Take ownership of everything they do, are proactive and follow through on commitments;
- Are curious about people and love to speak, build and nurture relations;
- Are an excellent communicator, especially verbally and in writing;
- Are well‑organised and display the ability to structure and prioritise their work.
Start date Flexible. The role is on‑site Monday to Friday, based in our office 4 minute walk from London Victoria Station.
Event Coordinator employer: Private Equity Insights
At Private Equity Insights, we pride ourselves on being an exceptional employer that fosters a dynamic and entrepreneurial work culture in the heart of London. As an Event Coordinator, you will enjoy unparalleled growth opportunities, working closely with a high-performing team and the CEO, while taking ownership of impactful projects that shape the future of the private equity industry. With a commitment to internal promotions and the chance to develop invaluable skills through hands-on experience, you'll thrive in a fast-paced environment where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Event Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, and conferences to connect with people in the private equity space. The more you mingle, the better your chances of landing that Event Coordinator role.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've successfully managed multiple tasks or projects. They’ll love hearing about your attention to detail!
✨Tip Number 3
Be proactive! If you see an event or conference that interests you, reach out to the organisers directly. Express your enthusiasm and ask if they need any help – it could lead to a fantastic opportunity!
✨Tip Number 4
Apply through our website! We’re always on the lookout for passionate individuals who want to make an impact. Don’t hesitate to submit your application and let us know why you’d be a great fit for our team!
We think you need these skills to ace Event Coordinator
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for event coordination shine through. We want to see that you’re genuinely excited about the role and the impact you can make in our team.
Be Detail-Oriented:Since this role is all about managing a thousand moving pieces, make sure your application reflects your attention to detail. Double-check for typos and ensure your formatting is consistent – it’s the little things that count!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to highlight relevant experiences and skills that align with our job description. We love seeing how you connect your background to what we do.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Private Equity Insights
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the company runs. Familiarise yourself with their past conferences and understand what makes them successful. This will not only show your enthusiasm but also help you discuss how you can contribute to their operational standards.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight your ability to stay calm under pressure and how you ensured everything ran smoothly, as this is crucial for an Event Coordinator role.
✨Demonstrate Supplier Management Knowledge
Brush up on supplier negotiation tactics and relationship management. Be ready to discuss how you would approach sourcing and managing suppliers for events, as well as any relevant experiences you have in this area.
✨Emphasise Your Communication Skills
As an Event Coordinator, you'll need to communicate effectively with various stakeholders. Prepare to share instances where your communication skills made a difference, whether it was resolving an issue or coordinating with a team. This will highlight your fit for the role.
