Conference Operations Coordinator | Norwegian speaking

This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year – venues, suppliers, on-site teams, and the experience itself.

Do you want to take part in defining the future of an industry? Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are you the kind of operator who ships—obsessive about details, calm under hard deadlines, and energized by getting a thousand moving pieces to land in the right place at the right time? If so, you might be the next member of our global operations team.

Why Private Equity Insights

Private Equity Insights is the world’s largest Private Equity community with 500k followers on LinkedIn organising a series of 12 global private equity events every year with 2,000+ GPs, 1,000+ LPs among the attendees. Private Equity Insights is part of United Media which focuses on building large-scale industry media and conferences products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.

What we offer you

• The opportunity of having a real impact – operational experience in a start-up where your work and the results are highly tangible and matter to the business.
• Inspiration and guidance – a chance to work closely with our high performing team as well as with the CEO and founder.
• Unlimited growth potential – we strongly believe in and have a track record of promoting internally.
• Travel opportunity – you will join our conferences overseas.
• Invaluable transferable skills – boost your interpersonal, research, organisation, outreach and project management skills through experience and training.

Your Responsibilities

• Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
• Event Planning: Plan sponsored VIP events, lunches, dinners and after-hours activities. Coordinate with venue staff to ensure all logistical details are in place. Provide on-site support during events, ensuring everything runs smoothly.
• Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Quality-check design aspects such as banners, signage, brochures and other promotional materials. Hire, train and manage a 40-person organisation of volunteers.

What the future holds for you with our company

Regardless of whether you are with us for 2 or 10+ years, we believe this position lays the foundation for a very successful career. We are strong believers in internal promotions and aim to fill all management positions internally.

What we expect from you

We do not require any specific previous work experience as training is provided and we are looking to incorporate candidates across different levels of experience. However, we do require you to have a UK work permit. We are looking for candidates who:

• Have a relentless drive and desire to be the best at what they do;
• Possess an unparalleled work ethic with a high sense of urgency;
• Take ownership of everything they do, are proactive and follow through on commitments;
• Are curious about people and love to speak, build and nurture relations;
• Are an excellent communicator, especially verbally and in writing;
• Are well-organised and display the ability to structure and prioritise their work.

The role is onsite Monday to Friday, based in our office a four-minute walk from London Victoria Station.