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For Companies At a Glance
- Tasks: Manage event logistics, supplier research, and on-site support for high-profile conferences.
- Company: Join the world's largest Private Equity community with a dynamic team in London.
- Benefits: Gain operational experience, travel opportunities, and unlimited growth potential.
- Why this job: Make a real impact in a fast-paced environment while developing invaluable skills.
- Qualifications: Bachelor's degree in relevant field and experience in event planning or client management.
- Other info: Work closely with industry leaders and enjoy a vibrant office culture.
The predicted salary is between 36000 - 60000 £ per year.
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE.
Do you want to take part in defining the future of Private Equity? Do you thrive in a fast-paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.
About Private Equity Insights
Private Equity Insights is the world’s largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What We Offer You
You get the unique opportunity to take ownership of one of our key business areas. You’ll be working in person at our HQ in London, where you will constantly be pushed out of your comfort zone. To ensure a never-ending growth curve, we provide you with:
- The opportunity of having a real impact – You’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
- Unlimited growth potential in our company – We strongly believe in and have a track record of promoting internally.
- Invaluable transferable skills – Boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
- Inspiration and guidance – A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
- Travel opportunity – You will be attending our conferences.
Your Responsibilities
Responsibilities in this job will vary; however, they will be mostly centered around the following:
- Supplier Research and Management:
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
- Event Planning:
- Planning sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support:
- Keep track and condense internal team queries.
- Maintain inventory tracking and regularly update event inventory sheets.
- Monitor Notion updates and ensure accurate reflection on the sponsor portal.
- Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements
- Bachelor\’s degree in Business Administration, Event Management, Marketing, or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication, interpersonal, and negotiation skills.
- Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
- UK work permit (we do not sponsor visas).
The role is on-site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market-leading events throughout the year.
EEO statement: We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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Conference Operations Associate employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference Operations Associate
✨Tip Number 1
Get to know the company inside out! Research Private Equity Insights and their events. This will not only help you in interviews but also show your genuine interest in the role.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral.
✨Tip Number 3
Prepare for the interview by practising common questions related to event operations and logistics. Think about your past experiences and how they relate to the responsibilities of the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at the London office.
We think you need these skills to ace Conference Operations Associate
Some tips for your application 🫡
Show Your Passion for Events: When you're writing your application, let us know why you're excited about event operations and logistics. Share any relevant experiences or projects that highlight your enthusiasm for the industry. We love seeing candidates who are genuinely interested in what we do!
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter for this role. Highlight your skills in supplier management, event planning, and communication. We want to see how your background aligns with our needs, so don’t be shy about showcasing your relevant experience!
Be Detail-Oriented: Since this role requires strong organisational skills, pay attention to the details in your application. Check for typos, ensure your formatting is consistent, and make sure all your information is accurate. A polished application shows us you’re ready for the fast-paced environment we thrive in.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company and what we stand for!
How to prepare for a job interview at Private Equity Insights
✨Know Your Stuff
Make sure you research Private Equity Insights and understand their role in the private equity community. Familiarise yourself with their events, audience, and what makes them unique. This will show your genuine interest and help you stand out.
✨Showcase Your Skills
Prepare to discuss your experience in event planning and supplier management. Have specific examples ready that highlight your organisational skills and attention to detail. If you've used graphic design software, be ready to talk about how you've applied it in past roles.
✨Be Ready for Fast-Paced Questions
Since this role is in a fast-paced environment, expect questions that assess how you handle pressure and multitasking. Think of scenarios where you've successfully managed multiple tasks or resolved issues quickly, and share those stories.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics, company culture, and growth opportunities. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
