At a Glance
- Tasks: Coordinate and execute 10 European private equity conferences, managing venues, suppliers, and on-site teams.
- Company: Join the world's largest Private Equity community with a dynamic and entrepreneurial team.
- Benefits: Gain operational experience, travel opportunities, and unlimited growth potential in a supportive environment.
- Other info: Flexible start date and based in central London, just a short walk from Victoria Station.
- Why this job: Make a real impact in a fast-paced role while developing invaluable skills.
- Qualifications: No specific experience required; just bring your drive, organisation, and communication skills.
The predicted salary is between 30000 - 40000 € per year.
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end‑to‑end execution of 10 European private equity conferences a year – venues, suppliers, on‑site teams, and the experience itself.
Do you want to take part in defining the future of an industry? Do you thrive in a fast‑paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? And are you the kind of operator who ships – obsessive about details, calm under hard deadlines, and energised by getting a thousand moving pieces to land in the right place at the right time? If so, you might be the next member of our global operations team.
Why Private Equity Insights
Private Equity Insights is the world’s largest Private Equity community with 500k followers on LinkedIn, organising a series of 12 global private equity events every year with 2,000+ GPs, 1,000+ LPs among the attendees. Private Equity Insights is part of United Media which focuses on building large‑scale industry media and conferences products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What we offer you
- The opportunity of having a real impact – you’ll be getting operational experience in a start‑up where both your work and the results are highly tangible and matter to the business.
- Inspiration and guidance – a chance to work closely with our high‑performing team as well as with the CEO and founder of our company.
- Unlimited growth potential in our company – we strongly believe in and have a track record of promoting internally.
- Travel opportunity – you would be joining our conferences overseas.
- Invaluable transferable skills – boost your interpersonal, research, organisation, outreach and project management skills through experience and training.
Your Responsibilities
Responsibilities in this job will vary; however, they will be mostly centred around the following:
- Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add‑ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost‑effectiveness and high‑quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
- Event Planning: Planning sponsored VIP events, lunches, dinners, and after‑hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on‑site support during events, ensuring everything runs smoothly.
- Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
- On‑site Volunteer Organisation: Hire, train, and manage a 40‑person organisation of volunteers.
What the future holds for you with our company
Whether you are with us for 2 or 10+ years we believe this position is to lay the foundation for a very successful career. We are strong believers of internal promotions and aim to land all management positions internally.
What we expect from you
We do not require any specific previous work experience as training is provided, and we are looking to incorporate candidates across different levels of experience. However, you must have a UK work permit. Furthermore, we are looking for candidates who:
- Have a relentless drive and desire to be the very best at what they do;
- Possess an unparalleled work ethic with a high sense of urgency;
- Take ownership of everything they do, are proactive and follow through on commitments;
- Are curious about people and love to speak, build and nurture relations;
- Are an excellent communicator, especially verbally and in writing;
- Are well‑organised and display the ability to structure and prioritise their work.
Start date Flexible. The role is on‑site Monday to Friday, based in our office 4 minute walk from London Victoria Station.
Conference Coordinator employer: Private Equity Insights
At Private Equity Insights, we pride ourselves on being an exceptional employer that fosters a dynamic and entrepreneurial work culture in the heart of London. As a Conference Coordinator, you will not only take ownership of key business areas but also benefit from unlimited growth potential, invaluable transferable skills, and the opportunity to work closely with a high-performing team, including our CEO. With a strong emphasis on internal promotions and a supportive environment, we ensure that your contributions are recognised and impactful, making this a truly rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Conference Coordinator
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, or even online webinars related to private equity. The more people you connect with, the better your chances of landing that Conference Coordinator role. Remember, it’s all about who you know!
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've successfully managed projects or events in the past. This will demonstrate that you’re the calm operator they’re looking for.
✨Tip Number 3
Be proactive! If you see a job opening on our website, don’t just apply – reach out to someone in the company. A quick message expressing your enthusiasm can set you apart from the crowd and show that you’re genuinely interested.
✨Tip Number 4
Prepare for interviews by researching the company and its events. Familiarise yourself with their past conferences and think about how you could contribute to making them even better. This will impress the team and show that you’re ready to take ownership!
We think you need these skills to ace Conference Coordinator
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for the role shine through! We want to see that you’re genuinely excited about coordinating conferences and making an impact in the private equity space.
Be Detail-Oriented:Since this role is all about managing a thousand moving pieces, make sure to highlight your attention to detail in your application. Share examples of how you've successfully managed complex projects or events in the past.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific skills and experiences that align with our job description. We love seeing candidates who take the extra step!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Private Equity Insights
✨Know Your Conferences
Before the interview, dive deep into the specifics of the conferences the company runs. Familiarise yourself with their past events, themes, and any notable speakers. This shows your genuine interest and helps you speak confidently about how you can contribute to their success.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational prowess. Whether it’s managing multiple projects or coordinating events, be ready to discuss how you kept everything on track and met deadlines. This is crucial for a role that demands attention to detail and multitasking.
✨Demonstrate Your Negotiation Skills
Since supplier management is key in this role, think of instances where you successfully negotiated terms or resolved conflicts. Be prepared to discuss your approach and the outcomes. This will illustrate your ability to maintain positive relationships while ensuring cost-effectiveness.
✨Emphasise Team Collaboration
This position involves working closely with various teams and volunteers. Share stories that showcase your teamwork and communication skills. Highlight how you’ve effectively collaborated with others to achieve common goals, as this will resonate well with the company’s emphasis on a supportive team environment.
