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- Tasks: Coordinate exciting events and manage supplier relationships for impactful conferences.
- Company: Join the world's largest Private Equity community with a dynamic team.
- Benefits: Gain invaluable skills, travel opportunities, and unlimited growth potential.
- Why this job: Make a real impact in a fast-paced environment while working closely with industry leaders.
- Qualifications: Bachelor's degree and experience in event planning or client management required.
- Other info: 100% in-person role at our London HQ, perfect for ambitious individuals.
The predicted salary is between 36000 - 60000 £ per year.
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE.
Do you want to take part in defining the future of Private Equity? Do you thrive in a fast-paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.
About Private Equity Insights
Private Equity Insights is the world’s largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What We Offer You
- The opportunity of having a real impact - You’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
- Unlimited growth potential in our company - We strongly believe in and have a track record of promoting internally.
- Invaluable transferable skills - Boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
- Inspiration and guidance - A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
- Travel opportunity - You will be attending our conferences.
Your Responsibilities
Responsibilities in this job will vary; however, they will be mostly centered around the following:
- Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
- Event Planning: Planning sponsored VIP events, lunches, dinners, and after-hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Monitor Notion updates and ensure accurate reflection on the sponsor portal. Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements
- Bachelor’s degree in Business Administration, Event Management, Marketing, or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication, interpersonal, and negotiation skills.
- Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
- UK work permit (we do not sponsor visas).
The role is on-site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market-leading events throughout the year.
Senior Conference Operations Coordinator in City of London employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Conference Operations Coordinator in City of London
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, and conferences to connect with people in the Private Equity space. The more you mingle, the better your chances of landing that Senior Conference Operations Coordinator role.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your event planning and management experience. Include any successful projects or events you've coordinated to demonstrate your capabilities to potential employers.
✨Tip Number 3
Be proactive! Reach out directly to companies you're interested in, even if they haven't advertised a position. Express your enthusiasm for their work and how you can contribute to their team.
✨Tip Number 4
Apply through our website! We love seeing applications from motivated candidates who are eager to join our team. Make sure to highlight your relevant experience and passion for event operations in your application.
We think you need these skills to ace Senior Conference Operations Coordinator in City of London
Some tips for your application 🫡
Show Your Passion for Events: When you're writing your application, let us see your enthusiasm for event operations and logistics. Share any relevant experiences or projects that highlight your passion and how you thrive in fast-paced environments.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter to match the job description. Highlight your organisational skills, experience in event planning, and any supplier management you've done. We love seeing how your background aligns with our needs!
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate clarity and a well-structured application!
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Private Equity Insights
✨Know Your Stuff
Before the interview, dive deep into the company’s background and its role in the Private Equity sector. Familiarise yourself with their events and understand what makes them stand out. This will not only show your enthusiasm but also help you answer questions more effectively.
✨Showcase Your Skills
Prepare to discuss your experience in event planning and supplier management. Have specific examples ready that highlight your organisational skills and attention to detail. If you've used graphic design software, be ready to talk about how it has helped you in past roles.
✨Ask Smart Questions
Interviews are a two-way street! Prepare insightful questions about the team dynamics, the types of events you'll be managing, and how success is measured in this role. This shows you're genuinely interested and helps you gauge if the company is the right fit for you.
✨Be Personable and Engaging
Since this role requires strong interpersonal skills, make sure to convey your personality during the interview. Be friendly, approachable, and confident. Remember, they’re looking for someone who can thrive in a fast-paced environment and work well with others.
