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For Companies At a Glance
- Tasks: Coordinate exciting events and manage supplier relationships in a fast-paced environment.
- Company: Join the world's largest Private Equity community with a dynamic team.
- Benefits: Gain operational experience, travel opportunities, and unlimited growth potential.
- Why this job: Make a real impact while developing invaluable skills in event operations.
- Qualifications: Bachelor's degree and experience in event planning or client management required.
- Other info: Work in-person at our London HQ, collaborating closely with a high-performing team.
The predicted salary is between 36000 - 60000 £ per year.
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE.
Do you want to take part in defining the future of Private Equity? Do you thrive in a fast-paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.
About Private Equity Insights
Private Equity Insights is the world’s largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What We Offer You
- The opportunity of having a real impact - You’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
- Unlimited growth potential in our company - We strongly believe in and have a track record of promoting internally.
- Invaluable transferable skills - Boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
- Inspiration and guidance - A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
- Travel opportunity - You will be attending our conferences.
Your Responsibilities
Responsibilities in this job will vary; however, they will be mostly centered around the following:
- Supplier Research and Management
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
- Event Planning
- Planning sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support
- Keep track and condense internal team queries.
- Maintain inventory tracking and regularly update event inventory sheets.
- Monitor Notion updates and ensure accurate reflection on the sponsor portal.
- Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements
- Bachelor's degree in Business Administration, Event Management, Marketing, or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication, interpersonal, and negotiation skills.
- Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
- UK work permit (we do not sponsor visas).
The role is on-site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market-leading events throughout the year.
Experienced Operations Coordinator in City of London employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Experienced Operations Coordinator in City of London
✨Tip Number 1
Get to know the company inside out! Research Private Equity Insights and understand their events, values, and culture. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus when applying for jobs.
✨Tip Number 3
Prepare for the interview by practising common questions related to operations and event management. Think about your past experiences and how they relate to the role. We want to see your passion and how you can contribute to our fast-paced environment!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at the London office.
We think you need these skills to ace Experienced Operations Coordinator in City of London
Some tips for your application 🫡
Show Your Passion for Event Operations: When writing your application, let us know why you're excited about event operations and logistics. Share any relevant experiences that highlight your enthusiasm and how they align with our mission at Private Equity Insights.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter for this role. Highlight your organisational skills, experience in event planning, and any supplier management you've done. We want to see how you can bring value to our team!
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to read through your qualifications and experiences. We appreciate clarity and directness!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Private Equity Insights
✨Know Your Stuff
Before the interview, dive deep into Private Equity Insights and understand their mission, values, and recent events. Familiarise yourself with the private equity landscape and be ready to discuss how your skills in operations and event management can contribute to their success.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience in supplier management, event planning, and team support. Use the STAR method (Situation, Task, Action, Result) to structure your answers and demonstrate how you've successfully handled challenges in a fast-paced environment.
✨Ask Smart Questions
Come prepared with insightful questions about the role and the company. Inquire about their upcoming events, the team dynamics, or how they measure success in the operations department. This shows your genuine interest and helps you assess if the company is the right fit for you.
✨Be Personable and Professional
Since this role requires strong interpersonal skills, make sure to convey your personality during the interview. Be friendly, approachable, and professional. Remember, they’re looking for someone who can thrive in a collaborative environment, so let your enthusiasm shine through!
