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- Tasks: Coordinate exciting events and manage logistics for high-profile gatherings.
- Company: Join the world's largest Private Equity community with a dynamic team.
- Benefits: Gain hands-on experience, travel opportunities, and unlimited growth potential.
- Why this job: Make a real impact in a fast-paced environment while developing invaluable skills.
- Qualifications: Bachelor's degree and experience in event planning or client management required.
- Other info: Work in-person at our London office, collaborating closely with a motivated team.
The predicted salary is between 36000 - 60000 £ per year.
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE.
Do you want to take part in defining the future of Private Equity? Do you thrive in a fast-paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.
About Private Equity Insights: Private Equity Insights is the world’s largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What We Offer You:
- The opportunity of having a real impact - You’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
- Unlimited growth potential in our company - We strongly believe in and have a track record of promoting internally.
- Invaluable transferable skills - Boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
- Inspiration and guidance - A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
- Travel opportunity - You will be attending our conferences.
Your Responsibilities:
- Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
- Event Planning: Planning sponsored VIP events, lunches, dinners, and after-hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Monitor Notion updates and ensure accurate reflection on the sponsor portal. Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements:
- Bachelor's degree in Business Administration, Event Management, Marketing, or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication, interpersonal, and negotiation skills.
- Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
- UK work permit (we do not sponsor visas).
The role is on-site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market-leading events throughout the year.
Event Logistics Coordinator in City of London employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Logistics Coordinator in City of London
✨Tip Number 1
Get to know the company inside out! Research Private Equity Insights and understand their events, values, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Attend industry events or connect with current employees on LinkedIn. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to event logistics and management. Think about your past experiences and how they relate to the role. We want to see your passion and how you can contribute to our fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team in London!
We think you need these skills to ace Event Logistics Coordinator in City of London
Some tips for your application 🫡
Show Your Passion for Events: When you're writing your application, let us know why you're excited about event logistics! Share any relevant experiences or projects that highlight your enthusiasm for planning and executing events.
Be Organised and Detail-Focused: We love candidates who pay attention to detail. Make sure your application is well-structured and free of typos. Highlight your organisational skills by mentioning specific examples where you've successfully managed multiple tasks.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to our job description. Mention how your skills align with the responsibilities we’ve outlined, especially in supplier management and event planning.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Private Equity Insights
✨Know Your Event Logistics
Make sure you brush up on your knowledge of event logistics and operations. Familiarise yourself with the types of events the company hosts and think about how you can contribute to their success. Being able to discuss specific examples of past events you've worked on will show your passion and expertise.
✨Showcase Your Negotiation Skills
Since supplier management is a key part of the role, prepare to discuss your negotiation experiences. Think of times when you successfully negotiated contracts or resolved issues with suppliers. This will demonstrate your ability to maintain positive relationships while ensuring cost-effectiveness.
✨Demonstrate Organisational Prowess
The role requires strong organisational skills, so be ready to share how you manage multiple tasks and projects. Consider using the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your attention to detail and ability to keep everything running smoothly.
✨Be Ready for Team Dynamics
As this position involves working closely with a high-performing team, be prepared to discuss your teamwork experiences. Share examples of how you've collaborated with others in fast-paced environments, and express your enthusiasm for contributing to a motivated team culture.
