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- Tasks: Manage event logistics, supplier relations, and on-site support for high-profile conferences.
- Company: Join the world's largest Private Equity community and be part of a dynamic team.
- Benefits: Gain operational experience, travel opportunities, and unlimited growth potential.
- Why this job: Make a real impact in a fast-paced environment while developing invaluable skills.
- Qualifications: Bachelor's degree in relevant field and experience in event planning or client management.
- Other info: Work in-person at our London office with a motivated team and direct access to leadership.
The predicted salary is between 36000 - 60000 £ per year.
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE.
Do you want to take part in defining the future of Private Equity? Do you thrive in a fast-paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.
About Private Equity Insights: Private Equity Insights is the world’s largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What We Offer You:
- The opportunity of having a real impact - You’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
- Unlimited growth potential in our company - We strongly believe in and have a track record of promoting internally.
- Invaluable transferable skills - Boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
- Inspiration and guidance - A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
- Travel opportunity - You will be attending our conferences.
Your Responsibilities:
- Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
- Event Planning: Planning sponsored VIP events, lunches, dinners, and after-hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Monitor Notion updates and ensure accurate reflection on the sponsor portal. Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements:
- Bachelor's degree in Business Administration, Event Management, Marketing, or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication, interpersonal, and negotiation skills.
- Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
- UK work permit (we do not sponsor visas).
The role is on-site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market-leading events throughout the year.
Conference Operations Specialist in City of London employer: Private Equity Insights
Contact Detail:
Private Equity Insights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Conference Operations Specialist in City of London
✨Tip Number 1
Get to know the company inside out! Research Private Equity Insights and their events. This will help you tailor your conversations during interviews and show that you're genuinely interested in what they do.
✨Tip Number 2
Network like a pro! Attend industry events or connect with current employees on LinkedIn. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to event operations and logistics. Think about your past experiences and how they relate to the role. We want to see your passion and how you can contribute to the team!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team and being part of something big!
We think you need these skills to ace Conference Operations Specialist in City of London
Some tips for your application 🫡
Show Your Passion for Events: When you're writing your application, let us know why you're excited about event operations and logistics. Share any relevant experiences or projects that highlight your enthusiasm and skills in this area.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter to match the job description. Highlight your organisational skills, attention to detail, and any experience you have with supplier management or event planning.
Be Clear and Concise: Keep your application straightforward and to the point. We appreciate clarity, so make sure your key achievements and skills stand out without unnecessary fluff.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Private Equity Insights
✨Know Your Stuff
Make sure you research Private Equity Insights and understand their role in the private equity community. Familiarise yourself with their events, audience, and what makes them stand out. This will show your genuine interest and help you answer questions more confidently.
✨Showcase Your Skills
Prepare to discuss your experience in event planning and supplier management. Have specific examples ready that highlight your organisational skills and attention to detail. If you've used graphic design software, be ready to talk about how you've applied it in past roles.
✨Ask Smart Questions
Prepare thoughtful questions about the company culture, team dynamics, and the specifics of the Conference Operations Specialist role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
✨Be Personable and Professional
Since this role is all about collaboration, make sure to demonstrate your interpersonal skills during the interview. Be friendly, approachable, and professional. Remember, they’re looking for someone who can thrive in a fast-paced environment and work well with others.
