At a Glance
- Tasks: Coordinate and execute 10 European private equity conferences, managing venues, suppliers, and on-site teams.
- Company: Join the world's largest Private Equity community with a dynamic and entrepreneurial team.
- Benefits: Gain operational experience, travel opportunities, and unlimited growth potential in a supportive environment.
- Other info: Work in a vibrant London office, just a short walk from Victoria Station.
- Why this job: Make a real impact in a fast-paced role while developing invaluable transferable skills.
- Qualifications: No specific experience required; just a strong work ethic and a passion for excellence.
The predicted salary is between 30000 - 40000 € per year.
This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year - venues, suppliers, on-site teams, and the experience itself.
Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Do you want to be part of an exceptional entrepreneurial team with young, motivated and extremely driven people? Are you the kind of operator who ships—obsessive about details, calm under hard deadlines, and energised by getting a thousand moving pieces to land in the right place at the right time? If so, you might be the next member of our global operations team.
Why Private Equity Insights
Private Equity Insights is the world’s largest Private Equity community with 500k followers on LinkedIn organising a series of 12 global private equity events every year with 2,000+ GPs, 1,000+ LPs among the attendees. Private Equity Insights is part of United Media which focuses on building large-scale industry media and conferences products in sectors such as insurance, finance, retail, etc.
What we offer you
- The opportunity of having a real impact – You’ll be getting operational experience in a start-up where both your work and the results are highly tangible and matter to the business.
- Inspiration and guidance – A chance to work closely with our high performing team as well as with the CEO and founder of our company.
- Unlimited growth potential in our company – we strongly believe in and have a track record of promoting internally.
- Travel opportunity – you would be joining our conferences overseas.
- Invaluable transferable skills – boost your interpersonal, research, organisation, outreach and project management skills through experience and training.
Your Responsibilities
- Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
- Event Planning: Planning sponsored VIP events, lunches, dinners, and after-hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Quality check of design aspects such as banners, signage, brochures, and other promotional materials. Hire, train, and manage a 40-person organisation of volunteers.
What the future holds for you with our company
Whether you are with us for 2 or 10+ years we believe this position lays the foundation for a very successful career. We are strong believers in internal promotions and aim to land all management positions internally.
What we expect from you
Please note that this job does not require any specific previous work experience as training is provided and we are looking to incorporate candidates across different levels of experience. However, we do require you to have a UK work permit. Furthermore, we are looking for candidates who:
- Have a relentless drive and desire to be the very best at what they do.
- Possess an unparalleled work ethic with a high sense of urgency.
- Take ownership of everything they do, are proactive and follow through on commitments.
- Are curious about people and love to speak, build and nurture relations.
- Are an excellent communicator – especially verbally and in writing.
- Are well-organised and display the ability to structure and prioritise their work.
- Are flexible. The role is onsite Monday to Friday, based in our office 4 minute walk from London Victoria Station.
Conference Operations Coordinator in London employer: Private Equity Insights (London)
At Private Equity Insights, we pride ourselves on being an exceptional employer that fosters a dynamic and entrepreneurial work culture. Located just a short walk from London Victoria Station, our headquarters offers a vibrant environment where you can take ownership of your role and make a tangible impact on the future of the private equity industry. With unlimited growth potential, opportunities for international travel, and a commitment to internal promotions, we empower our employees to develop invaluable skills while working alongside a motivated team of high performers.
Contact Detail:
Private Equity Insights (London) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Conference Operations Coordinator in London
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, or even online webinars related to private equity. The more people you connect with, the better your chances of landing that dream role. Plus, who knows? You might just bump into someone from our team!
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with potential employers, share examples of how you've managed multiple tasks or projects. We love candidates who can juggle a thousand moving pieces and still keep their cool under pressure.
✨Tip Number 3
Be proactive! If you see an opportunity to help out at an event or offer your skills, jump in. This shows initiative and a willingness to contribute, which is exactly what we look for in our team members.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it gives you a chance to showcase your enthusiasm for the role and the company right from the start.
We think you need these skills to ace Conference Operations Coordinator in London
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for the role shine through! We want to see that you’re genuinely excited about the opportunity to coordinate conferences and make a real impact in the private equity space.
Be Detail-Oriented:Since this role is all about managing the nitty-gritty details, make sure to highlight your attention to detail in your application. Share examples of how you've successfully managed multiple tasks or projects in the past—this will show us you can handle the pressure!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific skills and experiences that align with the Conference Operations Coordinator role. We love seeing candidates who take the extra step to connect their background with our needs.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Private Equity Insights (London)
✨Know Your Conferences
Before the interview, dive deep into the specifics of the conferences the company runs. Familiarise yourself with their themes, past events, and any notable speakers or attendees. This shows your genuine interest and helps you speak confidently about how you can contribute to their success.
✨Showcase Your Organisational Skills
As a Conference Operations Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. Highlight your ability to prioritise and keep everything on track, especially under tight deadlines.
✨Demonstrate Supplier Management Savvy
Since supplier research and management is a big part of the role, come prepared with insights on how you would approach sourcing and negotiating with suppliers. Discuss any relevant experiences you have in managing relationships and ensuring quality service delivery.
✨Emphasise Your Communication Skills
Excellent communication is crucial for this role. Be ready to discuss how you’ve effectively communicated with teams, suppliers, or clients in the past. Practice articulating your thoughts clearly and concisely, as this will reflect your ability to engage with various stakeholders during the conferences.
