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For Companies At a Glance
- Tasks: Manage event logistics, supplier research, and on-site support for high-profile events.
- Company: Join the world's largest Private Equity community in a dynamic London office.
- Benefits: Gain operational experience, unlimited growth potential, and invaluable transferable skills.
- Why this job: Make a real impact while working closely with a high-performing team and the CEO.
- Qualifications: Bachelor's degree in relevant field and experience in event planning or client management.
- Other info: Fast-paced environment with opportunities for travel and professional development.
The predicted salary is between 30000 - 42000 £ per year.
MUST HAVE UK WORK PERMIT. NOT A REMOTE ROLE, 100% IN-PERSON AT OUR LONDON OFFICE.
Do you want to take part in defining the future of Private Equity? Do you thrive in a fast-paced environment, where you can gain a tremendous amount of responsibility quickly? Do you want to be part of an exceptional team with motivated and extremely driven people? Are you curious or passionate about event operations and logistics? If so, you might be our next member of the operations team.
About Private Equity Insights
Private Equity Insights is the world’s largest Private Equity community with over 500k followers on LinkedIn, organizing a series of 12 global private equity events every year with 3,000+ GPs and 2,000+ LPs among the attendees. Private Equity Insights is part of United Media, which focuses on building large-scale industry media and conference products in sectors such as insurance, finance, retail, etc. As of today, we have organically launched 8 media companies and acquired one.
What We Offer You
You get the unique opportunity to take ownership of one of our key business areas. You’ll be working in person at our HQ in London, where you will constantly be pushed out of your comfort zone. To ensure a never-ending growth curve, we provide you with:
- The opportunity of having a real impact – You’ll get operational experience in a growth company where your work and the results are tangible and have a high impact on the business.
- Unlimited growth potential in our company – We strongly believe in and have a track record of promoting internally.
- Invaluable transferable skills – Boost your interpersonal, research, organization, outreach, and project management skills through experience and training.
- Inspiration and guidance – A chance to work closely with our high-performing team as well as with the CEO and founder of our company.
- Travel opportunity – You will be attending our conferences.
Your Responsibilities
Responsibilities in this job will vary; however, they will be mostly centered around the following:
- Supplier Research and Management:
- Source, compare, and find the best suppliers for various event needs.
- Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements.
- Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services.
- Maintain positive relationships with suppliers, addressing any issues or concerns.
- Budget review and management to ensure all changes are raised ahead of time.
- Event Planning:
- Planning sponsored VIP events, lunches, dinners, and after-hours activities.
- Coordinating with venue staff to ensure all logistical details are in place.
- Provide on-site support during events, ensuring everything runs smoothly.
- Internal Team Support:
- Keep track and condense internal team queries.
- Maintain inventory tracking and regularly update event inventory sheets.
- Monitor Notion updates and ensure accurate reflection on the sponsor portal.
- Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
Requirements
- Bachelor\’s degree in Business Administration, Event Management, Marketing, or a related field.
- Experience/knowledge in event planning, client management, or supplier research.
- Strong organisational, multitasking abilities and detail-focused.
- Excellent communication, interpersonal, and negotiation skills.
- Experience with graphic design software such as Photoshop, InDesign, Illustrator is highly recommended.
- UK work permit (we do not sponsor visas).
The role is on-site, Monday to Friday, based in our offices near Victoria. It is essential, as we work at a fast pace and collaborate in person to create market-leading events throughout the year.
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Event Logistics Associate employer: Private Equity Insights IVS
Contact Detail:
Private Equity Insights IVS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Logistics Associate
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, or even casual gatherings where you can connect with people in the event logistics field. The more faces you know, the better your chances of landing that dream job!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past event planning experiences, including any cool projects or events you've worked on. This will give potential employers a taste of what you can bring to the table.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out directly to companies you admire, like Private Equity Insights, and express your interest in working with them. A little initiative can go a long way!
✨Tip Number 4
Keep it local! Since this role is 100% in-person at the London office, make sure you're familiar with the area and its venues. Knowing the local scene can give you an edge when discussing event logistics during interviews.
We think you need these skills to ace Event Logistics Associate
Some tips for your application 🫡
Show Your Passion for Events: When writing your application, let us know why you're excited about event operations and logistics. Share any relevant experiences or projects that highlight your enthusiasm and skills in this area.
Tailor Your CV and Cover Letter: Make sure to customise your CV and cover letter to match the job description. Highlight your organisational skills, attention to detail, and any experience with supplier management or event planning that aligns with what we're looking for.
Be Clear and Concise: Keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to see your key achievements and skills at a glance. We love clarity!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, we can’t wait to see what you bring to the table!
How to prepare for a job interview at Private Equity Insights IVS
✨Know Your Event Logistics
Make sure you brush up on your knowledge of event logistics and operations. Familiarise yourself with the types of events the company hosts and think about how you can contribute to their success. Being able to discuss specific examples of past events you've worked on will show your passion and expertise.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare to discuss how you manage multiple tasks and projects. Bring examples of how you've successfully juggled various responsibilities in previous roles or during your studies. This will demonstrate that you can thrive in a fast-paced environment.
✨Prepare for Supplier Management Questions
Expect questions about supplier research and management. Think about your experience negotiating contracts or maintaining relationships with suppliers. Be ready to share specific instances where you’ve successfully sourced suppliers or resolved issues, as this will highlight your relevant skills.
✨Demonstrate Your Communication Skills
Excellent communication is key in this role. Practice articulating your thoughts clearly and confidently. You might be asked to role-play a scenario involving client or supplier interactions, so be prepared to showcase your interpersonal skills and ability to negotiate effectively.