Senior Private Personal Assistant in City of London

Senior Private Personal Assistant

Salary: £80,000 – £90,000, DOE

Location: Marylebone, London

Hours: Monday to Friday, 09:00 – 18:00 (fully office based, not hybrid)

We are seeking a sophisticated, high energy and exceptionally organised Senior Private PA to act as the right hand to a Principal within a busy UHNW family household in Marylebone.

This role requires a meticulous, dedicated professional with extensive experience managing complex schedules, alongside experience in recruitment and staff coordination.

The successful candidate will be proactive, resourceful and an excellent communicator, with the ability to anticipate needs, manage competing priorities and thrive in a fast paced, demanding environment.

A flexible approach, including willingness to be contacted outside standard working hours when necessary, and the ability to collaborate effectively with household staff and external stakeholders are essential.

The Role

• Diary Management & Scheduling: Proactively manage multiple family calendars, coordinating personal appointments, children's school calendars, activities, and daily schedules.
• Staffing & Recruitment: Assist with the recruitment, interviewing, onboarding and coordination of household staff.
• Travel & Logistics: Arrange complex travel, including flights, accommodation, transfers and detailed itineraries.
• Household Coordination: Liaise with household staff, including Estate Manager, driver, butler, chef and nannies, to ensure seamless daily operations.
• Lifestyle Management: Arrange personal appointments, restaurant reservations, shopping, gifts and special requests.
• Event Management: Lead the planning, organisation and execution of private events and family celebrations, with particular emphasis on creative, meticulously planned children's birthday parties.
• Administration: Manage email correspondence, invoices, expenses, documentation and filing systems.
• Communication: Prepare daily schedules, provide updates, follow up on outstanding tasks and ensure effective communication across the household.
• Ad Hoc Support: Handle last-minute requests, changing priorities and unexpected situations efficiently and discreetly.

Candidate Requirements

• Proven experience as a Private PA, Senior PA or EA, ideally within a UHNW household, family office or similarly demanding environment.
• Exceptional organisational skills and meticulous attention to detail.
• Proactive, resourceful and able to anticipate requirements.
• Calm under pressure, with the ability to multi-task and prioritise effectively.
• Absolute discretion, confidentiality and professionalism.
• Excellent written and verbal communication skills.
• Proficient with Apple products, Microsoft Office and Google Drive.
• Tech-savvy, with experience setting up and troubleshooting devices and equipment.
• Full, clean driving licence.
• Additional language skills highly desirable (French, Italian or German).
• Willingness to travel when required.
• Flexible approach to working hours, including availability for out of hours contact.
• Must have the right to work in the UK.

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