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- Tasks: Provide essential admin support and coordinate team operations for effective healthcare delivery.
- Company: Join PML, a thriving not-for-profit organisation transforming NHS services in your community.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Why this job: Make a real difference in healthcare while developing your skills in a dynamic team.
- Qualifications: Experience in admin roles, strong IT skills, and a passion for community service.
- Other info: Diverse workplace welcoming applicants from all backgrounds.
The predicted salary is between 25000 - 27000 £ per year.
To deliver reliable administrative support, ensuring accurate records, effective communication and smooth operational processes across clinical and office teams.
Main duties of the job
- Administrative Support: Provides day-to-day administrative support to teams, ensuring tasks are completed accurately and on time.
- Record Management: Maintains accurate and well-organised records and information systems.
- Communication Handling: Responds to enquiries and directs communications appropriately and professionally.
- Meeting Coordination: Arrange meetings and manages diaries to support effective team working.
- Office Resources: Supports the management of office supplies and resources to maintain smooth operations.
Position Specific Information
- Clinical Capacity Coordination: Coordinate neighbourhood team to ensure services are delivered safely and effectively in line with available clinical resources.
- Rota Planning and Maintenance: Manage and apply staff rotas, including annual leave and other adjustments, ensuring appropriate coverage for service and delivery.
- Visit Scheduling Oversight: Oversee scheduling of home visits to ensure workforce availability matches demand and agreed priorities.
- Supporting Safe Working: Support safe service delivery by applying agreed procedures, escalating concerns where required.
- Liaison with clinical and senior colleagues: Work closely with clinical leads and senior colleagues to align operational capacity with clinical guidance and service needs.
Person Specification
- Experience: Experience of working in an administrative or office-based role; handling records, data or documentation accurately; dealing with internal and/or external enquiries; co-ordinating rotas and staff within a healthcare setting; using scheduling tools; using EMIS.
- Skills and Knowledge: Ability to organise and prioritise routine administrative tasks; understanding of confidentiality and data protection principles; ability to plan and adjust workloads to balance demand with resource availability; good IT skills, with experience using electronic systems to manage rotas and schedules; strong knowledge of neighbourhood management and community-based service delivery; professional and courteous communication style; ability to work effectively as part of a team; experience using electronic record or data management systems; willingness to learn and adapt to new systems and processes.
- Qualifications: GCSE (or equivalent) including English and Mathematics; NVQ Level 2 in Business Administration or equivalent; evidence of relevant administrative or IT training.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£25,000 to £27,000 a year FTE, Depending on Experience.
Neighbourhood Team Senior Administrator in Bicester employer: Principal Medical Limited
Contact Detail:
Principal Medical Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Neighbourhood Team Senior Administrator in Bicester
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for those interviews by practising common questions related to administrative support and communication handling. We recommend doing mock interviews with friends or family to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed records or coordinated schedules in previous roles. This will demonstrate your ability to handle the responsibilities of the Neighbourhood Team Senior Administrator position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at PML.
We think you need these skills to ace Neighbourhood Team Senior Administrator in Bicester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your administrative support experience and any relevant roles you've had in healthcare settings.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Neighbourhood Team Senior Administrator role. Share specific examples of how you've managed records, coordinated rotas, or handled communications effectively.
Showcase Your IT Skills: Since this role involves using electronic systems for managing schedules and records, mention any relevant software or tools you’re familiar with. If you’ve used EMIS or similar systems, make sure to highlight that!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Principal Medical Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Neighbourhood Team Senior Administrator. Familiarise yourself with tasks like record management, communication handling, and meeting coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed administrative tasks or coordinated schedules. Be ready to discuss how you prioritised workloads and ensured smooth operations in previous roles.
✨Communicate Professionally
Practice your communication skills before the interview. You’ll need to handle enquiries and direct communications professionally, so think about how you can convey your thoughts clearly and courteously. Consider role-playing with a friend to refine your responses.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, office resources, and how they support safe working. This shows that you’re not only interested in the position but also in how you can contribute to their success.
