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For Companies At a Glance
- Tasks: Lead and manage exciting events, ensuring everything runs smoothly from start to finish.
- Company: Dynamic event management agency with a focus on creativity and collaboration.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Join a vibrant team and make unforgettable experiences come to life.
- Qualifications: Degree in Event Management or related field, plus 3+ years of relevant experience.
- Other info: Fast-paced environment with a strong emphasis on sustainability and compliance.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a Project Manager who will be responsible for delivering successful small to medium scale events, both independently and as part of larger project teams where you will be led by a Senior member of the team. The role involves managing existing and new client relationships, handling new enquiries, supporting ongoing events, and developing product & venue knowledge across UK and international markets. You will also be expected to build relationships with both clients and suppliers.
What You'll Be Doing
- Responsible for event enquiries – plan, organise, and manage time effectively to complete proposals for specific events and projects within agreed deadlines.
- Manage and lead small to medium-scale events, including conducting inspections and onsite management.
- Responsible for Event Management – support the planning and management of suppliers to achieve the successful completion of specific events & projects and working collaboratively as part of a larger team.
- Manage and oversee a small project team of Project Executives, Senior Project Executives and/or Freelancers to ensure effective delivery.
- Lead the planning and execution of a specific area of a large-scale event, whilst maintaining operational efficiency and regular communication with the project lead.
- Responsible for sourcing, contracting and managing venues, hotels and other suppliers.
- Liaise with DMC and coordinate ground programme management, including offsite venues, transport and related logistics.
- Responsible for offsite venue and entertainment research, including theming and design.
- Maintain and develop excellent working relationships with key partners including clients, suppliers and partner companies.
- Responsible for monitoring and maintaining budgets for your events.
- Manage financial control by invoicing clients, maintaining cash flow documents, managing supplier invoices and conducting post-event reconciliation.
- Responsible for researching and assisting in the booking of flights as and when required.
- Preparation of event documentation, including Health & Safety checks, risk assessments to client contracts, rooming lists and event playbooks.
- Responsible for creating, building and managing delegate registration websites on Cvent and managing event inboxes.
- Foster strong client relationships to encourage repeat business and long-term partnerships.
- Working collaboratively with the internal and external clients to collate, review, assess, sign off and distribute third party risk assessments.
- Working collaboratively with other departments.
- Maintaining strong relationships with vendors and suppliers.
- Carry out any ad hoc duties from time to time identified by management.
Safety and Compliance
- Prepare risk assessments for Principal, ensuring that Health and Safety policies and licensing requirements are always met.
- Ensure that all parties involved in the delivery of the projects are both familiar and compliant with the Health and Safety policy and all associated policies, procedures and methods of working.
- Responsible for Health & Safety issues in the workplace and manage successful compliance with current legislation.
- As part of our commitment to sustainability, you will be responsible for integrating sustainable and environmental practices into your work, ensuring that the requirements of our Environmental Management System are always met.
- Ensure legal compliance with all activities are adhered to for regulatory requirements.
- Adhere with all Principal Policies & Procedures.
What We're Looking For
- Bachelor’s degree in Event Management, Business, Marketing, or a related field.
- Proven experience (typically 3+ years) in a fast-paced agency or similar environment.
- Proven experience of delivering small to medium scale events / projects.
- Experience with corporate events, such as conferences, exhibitions, or corporate events, gala dinners and incentive trips.
- A creative approach with the ability to support the conception and delivery of solutions across a wide range of industries and audiences.
- Excellent relationships with key clients, suppliers and providers.
- Knowledge and insight to assist clients realise their vision.
- Building and managing delegate registration websites through Cvent.
- Ability to work to tight deadlines and to be able to demonstrate excellent time management skills.
- Experience of setting and managing budgets and other financial processes.
- Ability to work well under pressure in a busy environment.
- Able to pay close attention to detail and maintain accuracy whilst handling a varied and demanding workload.
- Proficient in all Microsoft Office Packages particularly Microsoft Excel.
Project Manager in London employer: Principal. Global Events
Contact Detail:
Principal. Global Events Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Manager in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, and don’t be shy about reaching out to potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past projects and events. This is your chance to shine and demonstrate how you’ve successfully managed events before. We recommend having this ready when you apply through our website or during interviews.
✨Tip Number 3
Prepare for interviews by researching the company and its recent events. We want you to be able to discuss how your experience aligns with their needs. Bring ideas to the table on how you can contribute to their future projects!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in keeping you top of mind. We suggest mentioning something specific from your conversation to show you were engaged and interested.
We think you need these skills to ace Project Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Project Manager role. Highlight your event management experience and any relevant projects you've led, so we can see how you fit into our team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about event management and how your background aligns with our needs. Be sure to mention specific experiences that demonstrate your ability to manage events successfully.
Showcase Your Communication Skills: As a Project Manager, strong communication is key. In your application, highlight instances where you've built relationships with clients or suppliers. This will help us see how you can foster those connections at StudySmarter.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Principal. Global Events
✨Know Your Events Inside Out
Before the interview, make sure you research the types of events the company typically manages. Familiarise yourself with their past projects and be ready to discuss how your experience aligns with their needs. This shows that you're genuinely interested and have done your homework.
✨Showcase Your Relationship-Building Skills
Since managing client relationships is key for this role, prepare examples of how you've successfully built and maintained relationships in previous positions. Be specific about the strategies you used and the outcomes achieved, as this will demonstrate your ability to foster long-term partnerships.
✨Demonstrate Your Project Management Expertise
Be ready to talk about your project management experience, especially in delivering small to medium-scale events. Highlight your organisational skills, time management techniques, and any tools you use (like Cvent) to manage projects effectively. This will show that you can handle the responsibilities of the role.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you would handle specific situations, such as managing a last-minute change or dealing with a difficult supplier. Think through potential scenarios and your responses ahead of time, so you can showcase your problem-solving skills and ability to stay calm under pressure.
