At a Glance
- Tasks: Support the Executive Director and research director with logistics, communications, and travel planning.
- Company: Join AIXI Labs, a small team focused on AI safety and innovation.
- Benefits: Enjoy flexible hours, 6 weeks paid holiday, and a competitive salary.
- Other info: Part-time role with potential for full-time; remote work options available.
- Why this job: Make a real impact in AI safety while gaining valuable experience in a dynamic environment.
- Qualifications: Strong communication skills and experience in logistics or operations.
The predicted salary is between 45000 - 50000 £ per year.
AIXI Labs is seeking operational support to help build their team as a personal assistant for the Executive Director (Cole Wyeth). As the organisation is small and this will be less than 20 hours per week, applicants who desire a full-time role will spend the other half of their time working as an assistant to a research director in PrincInt. Apply here by July 19.
Location: London, UK
Visa / Work authorization: We are unable to provide visas until later this year. Candidates with UK work authorization are given an advantage, but visas may be provided for truly exceptional candidates.
Type: Part-Time; 50% FTE if only for AIXI; full-time if for AIXI and PrincInt.
Start date: As soon as possible.
Salary range: Salary is dependent upon location and experience. Our estimated range is £45,000 – £50,000 gross for the full-time role.
Core Responsibilities- Draft and edit organizational communications including announcements, job descriptions, and internal documentation, coordinating with team members to ensure accuracy and tone.
- Research and compile information to support organizational decision-making, including visa and immigration requirements, travel options, venue sourcing, and vendor comparisons.
- Plan and coordinate team travel, including flights, accommodation, ground transportation, and itinerary management for individuals and groups.
- Support retreat and off-site planning end-to-end, from venue research and logistics coordination to on-site support and post-event wrap-up.
- Set up and maintain communications infrastructure and tooling as organizational needs evolve.
This role is partially remote (for PrincInt or when Cole is abroad), so we’re looking for people who can thrive in an async environment and are genuinely excited to work on AI safety.
Requirements- Must have experience running general logistics and be comfortable moving between research, drafting, booking, and coordination tasks.
- Strong written communication.
- Experience coordinating travel or operations across time zones and jurisdictions, including familiarity with visa and immigration research processes.
- Discretion regarding sensitive organizational and personnel information.
- Familiarity with the EA or AI safety ecosystem.
- Comfort with communications tooling setup such as Slack, Notion, email infrastructure, or similar.
- Research synthesis ability.
- Your starting salary range depends on role, prior experience, and location. Our estimated range is £45,000 – £50,000 (gross) for the full-time commitment.
- Time off: 6 weeks of paid holiday per year, plus additional personal time off.
- Flexible working hours: Flexible working hours with an emphasis on outcomes and reliable coordination with teammates.
- High ownership & autonomy: A high-trust environment where you’ll own your work end-to-end, with meaningful responsibility and room to improve systems.
- Employment type: We’re open to either full employment or a contractor arrangement, depending on location and candidate preference.
Personal Assistant, AIXI Labs and Principles of Intelligence in London employer: PrincInt
AIXI Labs is an excellent employer, offering a dynamic work environment in the heart of London where innovation meets collaboration. Employees benefit from flexible working hours, a supportive culture that encourages professional growth, and the opportunity to contribute to cutting-edge AI safety initiatives. Join us to be part of a small yet impactful team dedicated to making a difference in the tech landscape.
