Group Project Administrator
Group Project Administrator

Group Project Administrator

Spalding Full-Time 30000 - 42000 £ / year (est.) No home office possible
P

At a Glance

  • Tasks: Support the Group Engineering team with administrative tasks and project management.
  • Company: Join Princes, a leading food and drink manufacturer with a commitment to sustainability.
  • Benefits: Enjoy hybrid working, 25 days annual leave, and a generous pension scheme.
  • Why this job: Be part of a dynamic team driving efficiency and innovation in a supportive environment.
  • Qualifications: Basic admin experience, strong communication skills, and familiarity with SAP are essential.
  • Other info: This is a 12-month fixed-term contract with opportunities for learning and development.

The predicted salary is between 30000 - 42000 £ per year.

Social network you want to login/join with:

Vacancy NameGroup Project AdministratorEmployment TypeFixed TermCountryUnited KingdomLocationLong SuttonBusiness AreaOperationsWorkplace TypeHybridAbout PrincesThe Princes Group has over 7, employees with offices and production sites in the UK, Netherlands, Italy, Poland, France and Mauritius. Princes manufactures different food and drink products responsibly sourced and enjoyed by consumers every day. None of this would be possible without striving to be an employer of choice, where our colleagues are proud to represent our business.Role Description12-MONTH FTC

Reporting to the Group Project Manager, this role will have responsibility for providing a wide range of effective administrative support to the Group Engineering function.

To work closely with the Engineering Director, Group Project Managers, Accounts Payable, Site Accountants, Procurement to support a smooth transition between each department.

To have an understanding of the capex procedure & provide support to the Group Engineering team to help the business deliver current and future volume requirements ensuring maximum efficiency throughout all manufacturing processes and continuously driving a culture of high performance.

Dimensions:

  • Administration of c£30 million spend on capital projects.
  • Administration of spend on interim contractors.
  • Liaison between the Group Project Engineers and suppliers to ensure the best service is maintained at all times.
  • Key Relationships:

  • Responsible to the Group Project Manager.
  • Working across a number of departments with a number of operational peer groups at Manager level.
  • Critical interfaces: Site based – Factory General Manager, Engineering Managers, Project Engineers and HSE Managers.Group based – Engineering Director, Legal managers, IT Managers, Finance, Procurement Manager, and EAs.
  • Key Responsibilities:

  • Responsible for providing a wide range of administrative support for the whole Group Engineering Function.
  • Working with the Project Engineers to manage & support the spend on the various capital projects across the Group Function.
  • Raise & manage in excess of £11 million a year of capital purchase orders on SAP for the Project Engineers. Track the spend as well as authorise the payment of invoices through SAP.
  • Liaise & work closely with accounts payable- Deal with any queries.Rectify historic and present invoice mis-postings.Support accounts payable in processing invoices.Ensure invoices posted on SAP match own records.
  • To undertake testing on reports, liaise with IT with the co-ordination of any issues with SAP.
  • Raise & track IT calls for access to folders for the Project Engineers, as well as any other IT issues.
  • Maintain & update both R&D Trackers for the Group Project Engineers & Interim Group Project Engineers.
  • Administration of Group Engineering KPIs, Group Engineering Location & Priority Tracker, Salary Transfer, Regular Project Reporting.
  • Ensure the Safe Contractor database is current, accurate and kept up to date. Will need to liaise with all sites & the external company – Safe Contractor to achieve this.
  • Work closely with procurement in processing new vendors to be added to the Princes approval list & entered onto SAP & have direct responsibility of additions of contractors onto Safe Contractor and SAP.
  • Manage the Capital Cashflow Master spreadsheet, ensuring data is up to date. Coordinate with all stakeholders to ensure monthly update cycle is performed properly and timely.
  • Coordinate the Capital Approval Process cycle with meetings, emails and file updates.
  • Develop & maintain a Document Control process & procedure for Standards & Group Engineering ProceduresFramework documents (part of the project life cycle)Ensure procedure is adhered to by all of the Group and Site Engineering functions.
  • Interim Contractor Management- Process & approve timesheets for approx. 14 interims.Manage & track the £1.5 million spend (per year) on interims.Ensure data is kept secure.Process invoices from interims & agencies & ensure correlation with timesheets.Assist with queries from accounts payable, interims, agencies & Group Project Engineers in relation to purchase orders, timesheets & invoices.Maintain holiday spreadsheet for the interims.Ensure all interims contracts are stored centrally & standardised.Raise & issue reports of spend on purchase orders to interims, accounts payable & relevant Group Project Engineers.
  • Take, write & distribute minutes for project meetings as & when required.
  • Co-ordinate meeting, hotel, travel and refreshment requirements for Project Engineers.
  • Support Group Engineering with the management of SharePoint.
  • To challenge the status quo, driving a culture of best practice and continuous improvement that focuses on elimination of waste in all forms.
  • To maintain product Food Safety, Legality, Integrity, Authenticity and Quality standards by ensuring all associated policies and procedures are adhered to.
  • Role RequirementsKnowledge, Skills & Experience

    Knowledge:

  • Basic knowledge of numeracy and literacy.
  • Understanding of project management.
  • Skills:

  • Good written and verbal communication skills.
  • Demonstrate a high level of organisation and time management.
  • Detail-orientated.
  • IT literate with competence in the main Microsoft office packages, in particular Word, Excel Outlook, PowerPoint & MS Project.
  • Comfortable in the use of SAP ECC and SAP Ariba.
  • General understanding of project management systems.
  • Innovative with a creative approach to problem solving and able to make decisions quickly using own initiative.
  • Numerate.
  • Able to work using own initiative.
  • Ethical and discreet.
  • Experience:

  • Experience of previous administration role.
  • Ability to develop good working relationships across other business teams and functions in order to ensure effective communication.
  • Experience of developing spreadsheets to enable good cost control.
  • Experience in use of SAP.
  • Familiarity in processing and handling purchase orders & invoices.
  • Some experience of ISO systems and document control would be desirable.
  • Benefits:

  • 25 Days Annual Leave Plus Your Birthday Off
  • 14.5% Pension – 5% Employee / 9.5% Employer
  • Hybrid & Flexible Working – 4 Days in Office / 1 Day WFH
  • Flexible Holiday Option – Buy 5 Additional Days
  • Enhanced Family Friendly & Carers Policies
  • Critical Illness Cover
  • Learning & Development Opportunities
  • #LI-RK1
    #HYBRID

    #J-18808-Ljbffr

    Group Project Administrator employer: Princes Limited

    At Princes, we pride ourselves on being an employer of choice, offering a supportive and dynamic work environment in Long Sutton. Our hybrid working model promotes flexibility, while our commitment to employee development ensures that you can grow your career alongside a team dedicated to excellence in the food and drink industry. With generous benefits including 25 days of annual leave plus your birthday off, a robust pension scheme, and enhanced family-friendly policies, we strive to create a workplace where every colleague feels valued and empowered.
    P

    Contact Detail:

    Princes Limited Recruiting Team

    StudySmarter Expert Advice 🤫

    We think this is how you could land Group Project Administrator

    ✨Tip Number 1

    Familiarise yourself with SAP, as it's a key tool for this role. Consider taking an online course or tutorial to boost your confidence in using SAP ECC and Ariba, which will help you stand out during the interview.

    ✨Tip Number 2

    Network with current or former employees of Princes Group on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial during your interview.

    ✨Tip Number 3

    Brush up on your project management knowledge. Understanding basic project management principles will not only help you in the role but also demonstrate your commitment to the position during discussions with the hiring team.

    ✨Tip Number 4

    Prepare examples of how you've successfully managed administrative tasks in previous roles. Being able to share specific instances where you've improved processes or handled complex projects will showcase your skills effectively.

    We think you need these skills to ace Group Project Administrator

    Strong organisational skills
    Time management
    Attention to detail
    Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, MS Project)
    Experience with SAP ECC and SAP Ariba
    Basic understanding of project management principles
    Effective written and verbal communication skills
    Ability to develop and maintain spreadsheets for cost control
    Problem-solving skills
    Ability to work independently and use initiative
    Experience in handling purchase orders and invoices
    Familiarity with ISO systems and document control
    Ability to build good working relationships across teams
    Numeracy skills

    Some tips for your application 🫡

    Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Group Project Administrator role. Emphasise your administrative support experience, familiarity with SAP, and any project management knowledge.

    Craft a Compelling Cover Letter: Write a cover letter that specifically addresses how your background fits the responsibilities outlined in the job description. Mention your organisational skills, attention to detail, and ability to work collaboratively across departments.

    Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, particularly Excel, as well as your experience with SAP. Provide examples of how you've used these tools in previous roles to manage projects or track spending.

    Showcase Your Problem-Solving Abilities: Include examples in your application that demonstrate your innovative approach to problem-solving. Discuss situations where you have improved processes or contributed to a culture of continuous improvement in your previous roles.

    How to prepare for a job interview at Princes Limited

    ✨Understand the Role

    Make sure you thoroughly read the job description and understand the responsibilities of a Group Project Administrator. Familiarise yourself with terms like capital expenditure, SAP, and project management to demonstrate your knowledge during the interview.

    ✨Showcase Your Organisational Skills

    Since this role requires a high level of organisation and time management, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised and ensured efficiency.

    ✨Prepare for Technical Questions

    Expect questions related to your experience with SAP and Microsoft Office, especially Excel. Brush up on your skills and be prepared to discuss how you've used these tools in previous roles to manage data and support project administration.

    ✨Demonstrate Communication Skills

    Effective communication is key in this role. Prepare to discuss how you've built relationships across teams in the past. You might also want to think of examples where you resolved conflicts or facilitated discussions to ensure smooth operations.

    Group Project Administrator
    Princes Limited
    P
    • Group Project Administrator

      Spalding
      Full-Time
      30000 - 42000 £ / year (est.)

      Application deadline: 2027-07-28

    • P

      Princes Limited

    Similar positions in other companies
    UK’s top job board for Gen Z
    discover-jobs-cta
    Discover now
    >