At a Glance
- Tasks: Manage quality documentation and support the technical department in a dynamic environment.
- Company: Join a leading food manufacturing company focused on quality and compliance.
- Benefits: Enjoy 25 days annual leave, flexible holiday options, and a generous pension scheme.
- Other info: Flexible working hours and opportunities for personal and professional development.
- Why this job: Be part of a team ensuring food safety and quality while developing your skills.
- Qualifications: Experience in administration with strong attention to detail and analytical skills.
The predicted salary is between 30000 - 40000 £ per year.
To collate the quality documentation including raw material specifications, quality records, finished product customer complaints and acceptance on site of raw material ingredients based on certificates of analysis. Issue approved documentation to relevant departments. Provide an administrative role for the technical department.
Principal Responsibilities
- Collate Quality records including key production records so that they are available and easily retrievable.
- Understand documents required for a traceability exercise and be able to provide them in a timely manner (2hr for receipt & despatch documentation & 4hr for complete traceability with corresponding records).
- Obtain certificates of analysis from suppliers for all ingredients used on site prior to use in production, check against specification and file as per procedure.
- Complete sleeve checks against approved pdf.
- Collate delivery notes (e.g. aromas, dry ingredients, packaging) with delivery check stamp completed for scanning and archiving.
- Monitor drum intake and communicate manufacturer’s batch details and testing requirements to process department and laboratory.
- Coordinate site document control on Sharepoint.
- Support Quality Systems Manager in the creation & update of site recipes & PI sheets.
- Maintain accurate files for specific product e.g. HALAL & Organic to maintain compliance to the required certification standards.
- Provide an administrative resource for the Technical department and provide statistical data as required.
- Member of the internal audit team for completion of GMP & internal audits.
- Flexibility is required by the business & this will be agreed with the individual’s line manager.
- To maintain product Food Safety, Legality, Integrity, Authenticity and Quality standards by ensuring all associated policies and procedures are adhered to.
Benefits
- 25 Days Annual Leave plus Birthday off
- 14.5% Pension – 5% employee opt in / 9.5% employer
- Flexible Holiday Option - Buy 5 Additional Days
- Enhanced Family Friendly & Carers Policies
- Critical Illness Cover
- Learning & Development Opportunities
Working Hours
This is a Monday - Friday 08:45 - 17:00 site-based position. Due to the nature of the position the successful candidate must be flexible in their working hours to assist with audits and crisis situations.
Essential Requirements
- Administration Experience ideally within a manufacturing environment
- A desire to work within the Technical sector
- Must be able to demonstrate experience of roles involving attention to detail
- Strong analytical skills to perform basic calculations
- Must have good time management
- Possess sound verbal and written communication skills which are essential for effectively dealing with customers, internal departments and suppliers.
- Ability to work on own initiative and as part of a team
- Be competent in all of the major computer packages i.e.: Microsoft office, as well as the ability to accurately record data and produce required reports
- Willingness to undergo training, and commitment to personal professional development.
- Be flexible in their working hours to assist with audits and crisis situations.
Desirable Experience
- Food/Drink Manufacturing experience
- Ideally experience in a role that relates to maintaining legal traceability records, including filing and archiving systems (alphabetical and numerical systems).
- Experience in checking records.
- Experience of working within a Technical Department involving the traceability of products
- Previous experience of continuous improvement
- Experience of internal auditing
- Experience of accreditation and customer standards
- Degree in Technical related field
Administrator in Cardiff employer: Princes Group
As an Administrator in our dynamic technical department, you will thrive in a supportive work culture that prioritises employee growth and development. With benefits such as 25 days of annual leave, enhanced family-friendly policies, and opportunities for continuous learning, we ensure our team members feel valued and empowered. Located in a vibrant manufacturing environment, we offer a unique chance to contribute to food safety and quality standards while enjoying a flexible working schedule.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Cardiff
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your experience effectively.
✨Tip Number 4
Don't forget to apply through our website! We often have exclusive listings and it’s a great way to ensure your application gets seen. Plus, it shows you're keen on joining our team!
We think you need these skills to ace Administrator in Cardiff
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your administration experience, especially in a manufacturing environment, and showcase your attention to detail. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about working in the Technical sector and how your background makes you a great fit for our team. Keep it concise but engaging – we love a good story!
Show Off Your Skills:Don’t forget to mention your analytical skills and time management abilities. We’re looking for someone who can handle data and produce reports accurately, so give us examples of how you've done this in the past. It’ll make you stand out!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s super easy, and you’ll be able to keep track of your application status. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Princes Group
✨Know Your Documents
Familiarise yourself with the types of quality documentation mentioned in the job description. Be ready to discuss how you would collate and manage these records, especially certificates of analysis and traceability documents. This shows you understand the role's requirements.
✨Showcase Your Attention to Detail
Prepare examples from your past experience where your attention to detail made a difference. Whether it’s checking records or ensuring compliance with standards, having specific instances ready will demonstrate your capability for this role.
✨Brush Up on Your Technical Skills
Since the role involves using Microsoft Office and possibly SharePoint, make sure you're comfortable with these tools. You might be asked about your experience with data management or report generation, so be prepared to discuss how you've used these applications effectively.
✨Flexibility is Key
The job requires flexibility in working hours, especially during audits or crisis situations. Be ready to discuss your availability and willingness to adapt to the needs of the business. This will show that you’re a team player who can handle the dynamic nature of the role.
