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- Tasks: Manage travel, accommodation, and logistics for exciting projects across the UK and Ireland.
- Company: Join a well-established organisation with a strong presence in the UK and Ireland.
- Benefits: Competitive salary, 20 days holiday plus bank holidays, and a supportive team environment.
- Why this job: Be a key player in ensuring smooth project delivery while developing your organisational skills.
- Qualifications: Experience in administration or coordination, strong attention to detail, and excellent communication skills.
- Other info: Dynamic office environment with opportunities for personal and professional growth.
The predicted salary is between 20000 - 28000 £ per year.
Administrator in Bridgnorth, Permanent, Monday to Friday, 9am to 5pm, Office based. Salary: £25,000 - £28,000 DOE. 20 days holiday + bank holidays.
We are delighted to be partnering with a well-established and growing organisation that has a strong presence across both UK and Ireland markets. As they continue to expand, they are seeking a highly organised and proactive Administrator to join their team and take ownership of travel, accommodation, and equipment logistics for UK and Ireland projects. This is a fantastic opportunity for someone who thrives on detail, enjoys juggling multiple tasks, and wants to play a key role in ensuring smooth project delivery. Your work will directly support the success of high-profile assignments across the UK and Ireland.
Key Responsibilities:- Answer the phone and record details relating to enquiries.
- Arrange hotel and accommodation bookings for domestic and international projects.
- Support in the preparation of quotations.
- Coordinate travel plans for staff and contractors, ensuring clear communication of itineraries.
- Book and manage international shipping for project equipment.
- Source and compare quotations to secure best value.
- Negotiate pricing and ensure bookings stay within budget guidelines.
- Track and record all invoices and costs for accounting and future reference.
- Liaise with internal teams to confirm and chase essential information.
- Build rapport with external clients through professional and personable communication.
- Support the wider team with general administrative tasks relating to office administration and marketing.
- Maintain accurate records of bookings, travel documents, shipping paperwork, and itineraries.
- Assist in scheduling project timelines, staff availability, and key deadlines.
- Develop and maintain relationships with travel agents, accommodation providers, and shipping partners.
- Respond quickly to last-minute changes or booking issues with effective solutions.
- Identify opportunities to improve booking processes and increase efficiency.
- Compile regular reports on booking activity, costs, and supplier performance.
- Manage holiday requests and updating the tracker.
- Manage training and updating training matrix.
- Order and issue any personal protective equipment (PPE) to site teams.
- Energetic and enjoys working as part of a small friendly office team.
- Proven experience in a coordinator or administrative role with strong attention to detail.
- Excellent time management and ability to handle competing priorities.
- Confident communicator who builds relationships easily via phone and email.
- Strong IT skills, particularly in Microsoft Office (Excel and Outlook); experience with booking or CRM systems is a plus.
- Financial awareness and ability to work within budgets.
- Ideally, experience booking travel and accommodation.
- A collaborative team player who’s happy to support colleagues when needed.
- Degree educated is desirable but not essential.
- A self-starter who takes ownership and follows through on tasks independently.
The application process: Our mission is to support our clients in their creation of an equal, diverse and inclusive workforce. We are committed to providing a barrier-free recruitment process, so if you require any reasonable accessibility adjustments within the application process, then please make it known at the earliest opportunity. We will carefully consider your details and advise you if we’re able to progress with your application within 72 working hours. If you do not hear from us within this time your details won’t be retained. So, if you’re not successful on this occasion, do continue to respond to future roles we advertise. In the meantime, all good wishes and continued success with your search for employment.
About Us: Prince Personnel are an employment agency working on behalf of our client. Whether you’re seeking a new permanent position, temporary assignment or contract you’ll find us easy to deal with. Located in thriving Telford, we focus on jobs in Shropshire, Staffordshire and North Wales. Prince Personnel specialise in commercial, accounts and finance and technical recruitment. With the best jobs around we are an independent agency working hard for you.
Reference: DE26871 JBRP1_UKTJ
Office Admin (Part-Time) in Newport employer: Prince Personnel Limited
Contact Detail:
Prince Personnel Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Admin (Part-Time) in Newport
✨Tip Number 1
Get to know the company before your interview! Research their projects and values so you can show how you fit into their culture. This will help us stand out as a candidate who genuinely cares about the role.
✨Tip Number 2
Practice your communication skills! Since the role involves liaising with clients and internal teams, being able to articulate your thoughts clearly is key. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks in the past. We want to see that you can juggle travel arrangements and logistics like a pro!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the position. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Admin (Part-Time) in Newport
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Admin role. Highlight your experience in administration, travel coordination, and any relevant IT skills. We want to see how your background fits with what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for our team. Don't forget to mention your attention to detail and ability to juggle multiple tasks.
Show Off Your Communication Skills: Since this role involves liaising with clients and internal teams, make sure your written application reflects your strong communication skills. We love a confident communicator who can build rapport easily!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Prince Personnel Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing travel logistics and coordinating bookings. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Organisational Skills
As an Office Admin, being organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects in the past. Bring up specific instances where your attention to detail made a difference, especially in booking travel or handling logistics.
✨Practice Your Communication Skills
Since the role involves liaising with clients and internal teams, practice clear and confident communication. You might want to role-play common scenarios, like answering phone enquiries or negotiating prices, to showcase your ability to build rapport and handle inquiries professionally.
✨Be Ready for Problem-Solving Questions
Expect questions about how you would handle last-minute changes or booking issues. Think of examples from your past experiences where you had to think on your feet and provide effective solutions. This will show that you can thrive under pressure and adapt quickly.