Executive Assistant Office Manager

Role: Executive Assistant/Office Manager

Salary: £40,000 – £46,000 (DOE)

Location: Hybrid / London (3–4 days in office)

This role offers a 50/50 split between high-level Executive Assistant responsibilities and hands-on Office Management. You’ll support C-Suite leadership while also ensuring the smooth day-to-day running of the London office.

Key Responsibilities

Diary, Inbox & Workflow Ownership

• Full ownership of diary management (plan 3+ weeks ahead, adjust proactively).
• Manage inboxes with judgment and foresight (flag, filter, and action).
• Ensure executives are fully prepared for meetings (agendas/materials in advance).
• Own action/task lists and ensure delivery through tracking and follow-up.
• Lead regular check-ins with executives to align on priorities.

Travel, Expenses & Logistics

• Book travel, itineraries, and logistics end-to-end.
• Process expenses accurately and promptly.
• Coordinate team meetings, events, and external engagements.

Communication & Stakeholder Engagement

• Act as a gatekeeper and trusted extension of your executive.
• Maintain strong communication across the wider team.
• Spot issues early, escalate, and take initiative.

Confidentiality & Governance

• Handle sensitive information with professionalism.
• Ensure governance, meeting cadence, and task management are documented.

Documentation & Meetings

• Draft, proof, and format reports, presentations, and communications.
• Prepare agendas, briefing packs, and follow-up notes.
• Coordinate all aspects of meetings (attendee readiness, logistics).

Projects & Events

• Support ad-hoc projects and C-suite planning.
• Organise offsites, executive meetings, and team events.

Office Management

• Oversee smooth day-to-day office operations.
• Act as first point of contact for office-related issues.
• Liaise with facilities, IT, and vendors.
• Support visitor coordination and on-site logistics.
• Maintain a professional, organised, and welcoming office space.
• Champion culture through events, celebrations, and wellbeing initiatives.

We are looking for an Executive Assistant with proven experience supporting senior leadership, who is highly proactive, anticipatory, and solutions-oriented. You will bring excellent organisational and multitasking skills, with strong attention to detail and the ability to prioritise effectively in a fast-paced environment. Personable and collaborative, you will be confident in managing upwards and building strong relationships, while being comfortable working in the office at least three days a week.

We offer a competitive salary alongside a generous benefits package, including 25 days holiday (rising to 27) plus bank holidays, two volunteering days, and one personal day. You’ll also have access to a company-matched pension and life assurance, enhanced parental leave, and the option to buy additional leave. Our benefits are designed to support your wellbeing inside and outside of work, with initiatives such as the Cycle2Work scheme and more.

Research indicates that men will apply to a role when they only meet 50-60% of the descriptions, however, when looking at women and other minority groups, they can look for up to a 99% match in order to apply to a role. If you feel you are a fit for our role, please still apply, don’t worry if you don’t tick every single box. We’d still love to hear from you. We encourage underrepresented talent to apply to all our roles & support accessibility needs’.