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- Tasks: Support the BID Director with admin tasks, meetings, and governance processes.
- Company: Join Aldgate Connect and Cheapside Business Alliance, enhancing London's business environment.
- Benefits: Enjoy hybrid work, a competitive salary, training budget, and local discounts.
- Why this job: Be a key player in a vibrant team, driving positive change in the city.
- Qualifications: Experience supporting senior leaders, strong IT skills, and a proactive attitude required.
- Other info: Apply early as this role may close without notice.
The predicted salary is between 28000 - 42000 £ per year.
We are seeking a proactive and highly organised Executive Assistant to support our BID Director and help drive the success of two thriving London Business Improvement Districts. This is a dynamic opportunity to become the trusted right-hand to the BID Director of Aldgate Connect and Cheapside Business Alliance. As Executive Assistant, you'll play a critical role in supporting high-level operations, board governance, and strategic initiatives across two vibrant BIDs in the heart of the city.
Your responsibilities will include:
- Managing the BID Director’s inbox and diary
- Coordinating and minuting Board and AGM meetings
- Preparing agendas and circulating board papers
- Organising venues, IT, catering and logistics for all meetings
- Supporting governance processes and BID member communications
- Raising purchase orders and managing office supplies
- Assisting with continuous improvement and reporting templates
- Collaborating with senior leadership to track progress on actions
- Representing the organisation as an ambassador both internally and externally
To succeed in this role, you’ll be a confident, discreet and a detail-oriented professional, experienced in providing senior administrative support. You will have:
- Previous experience supporting senior leaders
- Excellent verbal and written English
- Strong IT skills, especially Microsoft Office
- A proactive, self-starting attitude and the ability to work independently
- High levels of professionalism, confidentiality and organisation
Aldgate Connect and Cheapside Business Alliance are two well-established Business Improvement Districts (BIDs) in the City of London. We work to enhance the local business environment through placemaking, events, sustainability initiatives and partnerships with public and private stakeholders. As a small, dedicated team, we value innovation, collaboration and supporting professional growth.
We offer a range of employee benefits, including:
- Location: Central London (Hybrid, 1 day per week working from home)
- Salary: £35,000 - £38,000 (dependant on experience)
- Staff training budget
- Opportunities to attend workshops and events
- Local retail and hospitality discounts
- Life assurance
- A supportive and inclusive work culture
This role is being advertised on behalf of the hiring organisation by NFP People, a specialist recruitment agency for the not-for-profit sector. Applicants are advised that this vacancy may be closed without prior notice; early application is strongly encouraged.
Executive Assistant employer: Primera
Contact Detail:
Primera Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific responsibilities of an Executive Assistant in a BID context. Understanding the nuances of managing board meetings and governance processes will help you demonstrate your knowledge during interviews.
✨Tip Number 2
Network with professionals in the Business Improvement District sector. Attend local events or connect with current employees on LinkedIn to gain insights into the role and the organisation's culture, which can be invaluable during your application process.
✨Tip Number 3
Showcase your IT skills, particularly in Microsoft Office, by preparing a sample agenda or meeting minutes. This practical demonstration can set you apart and highlight your readiness for the role.
✨Tip Number 4
Research Aldgate Connect and Cheapside Business Alliance thoroughly. Understanding their initiatives and values will allow you to tailor your approach and show genuine interest in contributing to their mission during interviews.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant role. Emphasise your previous support for senior leaders and any specific achievements in administrative tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and detail-oriented nature. Mention how your skills in managing diaries, coordinating meetings, and supporting governance processes make you an ideal fit for the position.
Highlight IT Proficiency: Since strong IT skills are essential for this role, be sure to mention your proficiency in Microsoft Office and any other relevant software. Provide examples of how you've used these tools effectively in past roles.
Showcase Professionalism and Discretion: In your application, convey your understanding of the importance of confidentiality and professionalism in an Executive Assistant role. Share experiences where you demonstrated these qualities, especially in high-pressure environments.
How to prepare for a job interview at Primera
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks is crucial. Prepare examples of how you've successfully organised schedules, meetings, or projects in the past. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Demonstrate Discretion and Professionalism
Given the sensitive nature of the role, it's important to convey your understanding of confidentiality. Share experiences where you maintained discretion in previous positions, highlighting your professionalism and trustworthiness.
✨Familiarise Yourself with the Organisation
Research Aldgate Connect and Cheapside Business Alliance before the interview. Understanding their mission, values, and recent initiatives will allow you to tailor your responses and show genuine interest in the role and the organisation.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle unexpected situations. Think of scenarios where you had to think on your feet or resolve conflicts, and be ready to discuss how you approached these challenges.
