Bid & Framework Coordinator in Gillingham

Primech Building Services is seeking a highly organised and proactive Bid Coordinator to support the successful delivery of tender, framework and bid submissions across the business. Working closely with operational, commercial, finance, HSEQ and leadership teams, the Bid Coordinator will coordinate bid activities from opportunity identification through to submission, ensuring all documentation is compliant, professionally presented and submitted within required deadlines. The role will also support framework management, procurement activities and wider business development initiatives, contributing directly to the company's continued growth and success.

Bid Tender & Coordination:

• Coordinate tender, PQQ, SQ, DPS, ITT and framework submissions from opportunity identification through to submission.
• Monitor procurement portals for new opportunities, updates and clarification requests.
• Maintain tender trackers, procurement calendars and submission schedules.
• Manage document control throughout the bid lifecycle.
• Ensure all submissions are completed accurately and submitted on time.
• Organise bid kick-off meetings, review meetings and progress updates.
• Maintain records of submissions, outcomes and lessons learned.

Bid Writing & Content Management:

• Assist with drafting, editing and formatting tender responses.
• Gather information from internal stakeholders to support submissions.
• Develop clear, client-focused responses that demonstrate company capability and experience.
• Proofread content to ensure compliance, consistency and accuracy.
• Support the development of technical, HSEQ, sustainability and social value content.
• Maintain bid libraries, case studies, CVs and supporting evidence.
• Ensure all submissions align with company branding and presentation standards.

Stakeholder & Business Support:

• Coordinate contributions from Operations, Commercial, Finance, HSEQ, HR and Senior Leadership teams.
• Work closely with Estimators to ensure commercial and quality submissions align.
• Communicate bid requirements and manage internal deadlines.
• Support external consultants and partners where required.
• Provide reporting on bid activity, framework opportunities and success rates.
• Support mobilisation activities following successful contract awards.

Framework & Business Development Support:

• Monitor public and private sector procurement opportunities.
• Support framework applications, renewals and re-procurement activities.
• Maintain records of framework memberships, accreditations and certifications.
• Assist with capability statements, presentations and client documentation.
• Conduct market and competitor research to identify growth opportunities.

Requirements

Essential:

• Previous experience in bid coordination, tender support, business development or a similar administrative role.
• Excellent organisational and time-management skills.
• Strong written communication, proofreading and document formatting abilities.
• Ability to manage multiple deadlines and priorities simultaneously.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite, particularly Word, Excel, PowerPoint and Outlook.
• Strong interpersonal and stakeholder management skills.
• Ability to work independently and as part of a team.
• Professional and confident communication skills.

Desirable:

• Experience within Construction, M&E Building Services, Facilities Management or Engineering sectors.
• Understanding of public sector procurement and tendering processes.
• Experience using procurement portals and tender management systems.
• Knowledge of NHS, CCS, Fusion21, Pagabo, LHC, Procure Partnerships and similar frameworks.
• APMP Foundation qualification or willingness to work towards certification.
• Experience maintaining bid libraries and CRM systems.
• Understanding of Social Value, ESG and Sustainability requirements.

Personal Attributes:

• Highly organised and methodical.
• Excellent attention to detail.
• Proactive and self-motivated.
• Strong written and verbal communication skills.
• Able to prioritise workload effectively.
• Collaborative team player.
• Professional and confidential in approach.
• Calm under pressure and capable of meeting tight deadlines.
• Positive attitude and willingness to learn.
• Strong problem-solving mindset.

Benefits:

• Competitive Salary.
• Apple IT equipment and iPad provided.
• 21 days annual leave plus bank holidays.
• Performance bonus scheme.
• Company pension scheme.
• Professional development and training support.
• Hybrid working opportunities.
• Career progression within Bid Management, Framework Management and Business Development.