At a Glance
- Tasks: Coordinate and manage bid submissions, ensuring compliance and timely delivery.
- Company: Join Primech Building Services, a leader in the construction sector.
- Benefits: Enjoy competitive salary, Apple tech, hybrid work, and career growth.
- Other info: Dynamic role with opportunities for professional development and progression.
- Why this job: Make a real impact on business development and contribute to company success.
- Qualifications: Experience in bid coordination and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
About the Role
Primech Building Services is seeking a highly organised and proactive Bid Coordinator to support the successful delivery of tender, framework and bid submissions across the business. Working closely with operational, commercial, finance, HSEQ and leadership teams, the Bid Coordinator will coordinate bid activities from opportunity identification through to submission, ensuring all documentation is compliant, professionally presented and submitted within required deadlines. The role will also support framework management, procurement activities and wider business development initiatives, contributing directly to the company's continued growth and success.
- Bid Tender & Coordination
- Coordinate tender, PQQ, SQ, DPS, ITT and framework submissions from opportunity identification through to submission
- Monitor procurement portals for new opportunities, updates and clarification requests
- Maintain tender trackers, procurement calendars and submission schedules
- Manage document control throughout the bid lifecycle
- Ensure all submissions are completed accurately and submitted on time
- Organise bid kick-off meetings, review meetings and progress updates
- Maintain records of submissions, outcomes and lessons learned
- Bid Writing & Content Management
- Assist with drafting, editing and formatting tender responses
- Gather information from internal stakeholders to support submissions
- Develop clear, client-focused responses that demonstrate company capability and experience
- Proofread content to ensure compliance, consistency and accuracy
- Support the development of technical, HSEQ, sustainability and social value content
- Maintain bid libraries, case studies, CVs and supporting evidence
- Ensure all submissions align with company branding and presentation standards
- Stakeholder & Business Support
- Coordinate contributions from Operations, Commercial, Finance, HSEQ, HR and Senior Leadership teams
- Work closely with Estimators to ensure commercial and quality submissions align
- Communicate bid requirements and manage internal deadlines
- Support external consultants and partners where required
- Provide reporting on bid activity, framework opportunities and success rates
- Support mobilisation activities following successful contract awards
- Framework & Business Development Support
- Monitor public and private sector procurement opportunities
- Support framework applications, renewals and re-procurement activities
- Maintain records of framework memberships, accreditations and certifications
- Assist with capability statements, presentations and client documentation
- Conduct market and competitor research to identify growth opportunities
Requirements
- Essential
- Previous experience in bid coordination, tender support, business development or a similar administrative role
- Excellent organisational and time-management skills
- Strong written communication, proofreading and document formatting abilities
- Ability to manage multiple deadlines and priorities simultaneously
- High attention to detail and accuracy
- Proficient in Microsoft Office Suite, particularly Word, Excel, PowerPoint and Outlook
- Strong interpersonal and stakeholder management skills
- Ability to work independently and as part of a team
- Professional and confident communication skills
- Desirable
- Experience within Construction, M&E Building Services, Facilities Management or Engineering sectors
- Understanding of public sector procurement and tendering processes
- Experience using procurement portals and tender management systems
- Knowledge of NHS, CCS, Fusion21, Pagabo, LHC, Procure Partnerships and similar frameworks
- APMP Foundation qualification or willingness to work towards certification
- Experience maintaining bid libraries and CRM systems
- Understanding of Social Value, ESG and Sustainability requirements
Personal Attributes
- Highly organised and methodical
- Excellent attention to detail
- Proactive and self-motivated
- Strong written and verbal communication skills
- Able to prioritise workload effectively
- Collaborative team player
- Professional and confidential in approach
- Calm under pressure and capable of meeting tight deadlines
- Positive attitude and willingness to learn
- Strong problem-solving mindset
Benefits
- Competitive Salary
- Apple IT equipment and iPad provided
- 21 days annual leave plus bank holidays
- Performance bonus scheme
- Company pension scheme
- Professional development and training support
- Hybrid working opportunities
- Career progression within Bid Management, Framework Management and Business Development
Bid & Framework Coordinator in Gillingham employer: Primech Building Services Ltd
Primech Building Services is an exceptional employer that fosters a collaborative and dynamic work environment, perfect for those looking to make a meaningful impact in the construction and building services sector. With a strong focus on professional development, employees benefit from comprehensive training support, hybrid working opportunities, and a clear path for career progression within Bid Management and Business Development. The company also values work-life balance, offering competitive salaries, performance bonuses, and generous annual leave, making it an attractive place for motivated individuals to thrive.
Contact Details:
Primech Building Services Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Bid & Framework Coordinator in Gillingham
✨Tip Number 1
Get to know the company inside out! Research Primech Building Services, their projects, and their values. This way, when you get that interview, you can show them you’re not just another candidate but someone who genuinely cares about their mission.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for the application process. It’s all about making those connections that could give you an edge!
✨Tip Number 3
Prepare for the interview by practising common questions related to bid coordination and stakeholder management. Think about your past experiences and how they align with the role. We want you to be ready to impress with real examples!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Bid & Framework Coordinator in Gillingham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Bid & Framework Coordinator role. Highlight your relevant experience in bid coordination and showcase how your skills align with what we’re looking for.
Showcase Your Organisational Skills:Since this role requires excellent organisational abilities, give examples of how you've managed multiple deadlines or coordinated complex projects in the past. We want to see that you can keep everything on track!
Proofread, Proofread, Proofread!:Attention to detail is key in this role, so make sure your application is free from typos and errors. A well-presented application reflects your professionalism and commitment to quality, which is exactly what we value at StudySmarter.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way to ensure it gets into the right hands and helps us get to know you better. Plus, it’s super easy!
How to prepare for a job interview at Primech Building Services Ltd
✨Know Your Bids
Before the interview, make sure you understand the bid process inside out. Familiarise yourself with different types of submissions like PQQs and ITTs. This will help you speak confidently about your experience and how you can contribute to their bid coordination efforts.
✨Showcase Your Organisation Skills
As a Bid Coordinator, organisation is key. Prepare examples of how you've managed multiple deadlines and prioritised tasks in previous roles. Bring along any tools or methods you’ve used to keep track of submissions and deadlines, as this will demonstrate your proactive approach.
✨Communicate Clearly
Strong written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a brief response to a common bid question to showcase your writing abilities during the interview.
✨Engage with Stakeholders
Highlight your experience working with various teams, such as finance and operations. Be ready to discuss how you’ve coordinated contributions from different stakeholders in the past. This shows that you can effectively manage relationships and ensure everyone is on the same page.
