At a Glance
- Tasks: Support the Building Control team with essential administrative duties and clerical support.
- Company: Join a reputable recruitment agency committed to equal opportunities.
- Benefits: Earn £15.31 per hour with a structured work schedule and supportive environment.
- Other info: Temporary role for 25 weeks with potential for growth in a dynamic team.
- Why this job: Gain valuable experience in a busy office while making a real difference.
- Qualifications: Previous admin experience, strong IT skills, and excellent communication abilities.
The predicted salary is between 30000 - 32000 £ per year.
Location: Civic Centre, Lagan Valley Island, Lisburn, BT27 4RL
Pay: £15.31 per hour PAYE
Hours: 37 hours per week
Number of roles: 1
Prime Recruitment Services are currently recruiting for an Administrative Assistant to support the Building Control team within Environmental Services. This is a temporary full‑time role based at the Civic Centre in Lisburn, providing essential administrative and clerical support to ensure the smooth running of the Building Control service.
The Role
As Administrative Assistant, you will support the Building Control team with a range of administrative duties, including handling enquiries, maintaining records, processing documents, updating systems and supporting officers with day‑to‑day service delivery. This role would suit someone who is organised, confident using IT systems and able to work accurately in a busy office environment.
Key Responsibilities
- Handling telephone, email and face‑to‑face enquiries in a professional manner
- Providing general administrative and clerical support to the Building Control team
- Updating databases, spreadsheets and internal systems accurately
- Maintaining records, files and documentation
- Processing incoming and outgoing correspondence
- Arranging appointments, meetings and inspections where required
- Supporting Building Control officers with day‑to‑day administration
- Preparing reports, letters, documents and other information as needed
- Liaising with internal departments, external contacts and members of the public
- Ensuring all work is completed accurately and within required timescales
- Handling confidential information appropriately
Requirements
The ideal candidate will have:
- Previous administrative or clerical experience
- Good IT skills, including Microsoft Office
- Strong communication and customer service skills
- Good organisational skills and attention to detail
- Ability to manage workload and meet deadlines
- A professional and helpful approach when dealing with the public
- Ability to follow procedures and maintain accurate records
- A positive attitude and ability to work as part of a team
Additional Information
This is a temporary post for 25 weeks, working 37 hours per week. Prime Recruitment Services is an equal opportunities employer and Northern Ireland's first recruitment agency accredited by the Living Wage Foundation.
Administrative Assistant employer: Prime Recruitment Services Limited
Prime Recruitment Services is an excellent employer, offering a supportive work environment at the Civic Centre in Lisburn, where you can contribute to essential services within the community. With a commitment to employee growth and development, we provide opportunities for skill enhancement and career progression, all while ensuring a positive and collaborative workplace culture. Join us to be part of a team that values your contributions and promotes a healthy work-life balance.
Contact Details:
Prime Recruitment Services Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrative Assistant role, and who knows? They might just have the inside scoop on openings that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses and showcase your skills effectively.
✨Tip Number 3
Show off your tech skills! Since this role requires good IT skills, be ready to discuss your experience with Microsoft Office and any other relevant software. Maybe even bring up a project where you used these tools to solve a problem or improve efficiency.
✨Tip Number 4
Apply through our website! It’s super easy and ensures your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to apply directly!
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience and skills that match the Administrative Assistant role. We want to see how your background fits with the tasks mentioned in the job description, so don’t hold back!
Craft a Catchy Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Building Control team. Keep it professional but let your personality come through – we love a bit of flair!
Show Off Your IT Skills:Since good IT skills are a must, make sure to mention any relevant software or systems you’re familiar with. If you’ve got experience with Microsoft Office, shout about it – we want to know!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Prime Recruitment Services Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant in Building Control. Familiarise yourself with tasks like handling enquiries and maintaining records. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your IT Skills
Since good IT skills are a must for this position, be prepared to discuss your experience with Microsoft Office and any other relevant software. You might even want to mention specific examples of how you've used these tools to improve efficiency or accuracy in previous roles.
✨Practice Your Communication Skills
As you'll be dealing with enquiries from the public and liaising with various departments, strong communication skills are key. Practise answering common interview questions clearly and confidently, and think about how you would handle difficult situations or complaints professionally.
✨Demonstrate Your Organisational Skills
Being organised is crucial for this role, so come prepared with examples of how you've managed your workload in the past. Discuss any systems or methods you use to stay on top of tasks and deadlines, and be ready to explain how you ensure accuracy in your work.
