At a Glance
- Tasks: Manage property and legal admin, invoicing, and keep the office running smoothly.
- Company: Scotland's fastest-growing online property auction house with big ambitions.
- Benefits: Salary of £28,000-£30,000, allocated parking, and a dynamic work environment.
- Other info: Great opportunity for career growth in a supportive team.
- Why this job: Be the operational glue in a small team making a big impact in the property market.
- Qualifications: Obsessively organised, self-starter, and comfortable with multiple systems.
We're Scotland's fastest-growing online property auction house and we're on our way to becoming the biggest in the UK. We’re a small team with big ambition. We’re looking for someone to own the day-to-day property and legal admin (legal packs, AML, chasing solicitors), keep our invoicing and systems accurate, and make sure the office runs smoothly while our buyers and sellers are looked after.
The opportunity
You’ll be the operational glue that holds everything together behind the scenes - dealing with buyers, sellers and solicitors daily. Salary of £28,000-£30,000 depending on experience. Govan Office with allocated parking.
Who you need to be
- Someone who is obsessively organised, hates loose ends, and takes pride in keeping a business running without being asked twice.
- A self-starter who manages their own workload without being chased.
- Comfortable across multiple systems (we'll train you on ours).
What you’ll be doing
- Managing legal packs and chasing solicitors for documents.
- Keeping our CRM and property systems accurate and up to date.
- Invoicing and finance admin on Xero.
- Building and scheduling email campaigns.
- Running office operations and coordinating team events.
- Managing our buyer and seller thank you process after every sale.
Office Admin in Glasgow employer: Prime Property Auctions
Join Scotland's fastest-growing online property auction house, where you'll be an integral part of a dynamic team with ambitious goals. Our Govan office offers a supportive work culture that values organisation and initiative, providing you with opportunities for personal growth and development while ensuring a smooth operational flow. With competitive salary packages and allocated parking, we prioritise our employees' well-being and success in a vibrant and fast-paced environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Admin in Glasgow
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Prime Property Auctions.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Prime Property Auctions? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Prime Property Auctions's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Office Admin in Glasgow
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Office Admin role at Prime Property Auctions, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Prime Property Auctions
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Prime Property Auctions operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Prime Property Auctions. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Prime Property Auctions.
