At a Glance
- Tasks: Support HR, Payroll, and Finance teams with admin tasks and data management.
- Company: Join a supportive and collaborative team in a dynamic office environment.
- Benefits: Enjoy hybrid working, 20 days holiday, pension scheme, and training opportunities.
- Other info: Perfect for proactive individuals eager to learn and grow.
- Why this job: Kickstart your career with hands-on experience in a fast-paced, professional setting.
- Qualifications: Experience in admin roles and strong Excel skills are essential.
The predicted salary is between 30000 - 42000 £ per year.
Department: Operations / Administration
Reports to: Office Manager
Location: Halesfield Telford
Employment Type: Full-time 40 hrs per week 8am to 4pm Monday to Friday
Hybrid working 2 days working from home Thursday and Fridays
Role Overview
We are seeking a highly organised and proactive Office Assistant to support our HR, Payroll, and Finance teams. This role requires exceptional attention to detail, strong communication skills, and the ability to work efficiently in a fast‑paced environment. Advanced Excel skills are essential, as the role involves regular data handling, tracking, and reporting.
Key Responsibilities
- HR Administration Support
- Responsible for onboarding all new starters via our automated system ensuring they are set up correctly including DBS application, documents, and induction materials.
- Track annual leave, sickness, and other employee absence data using Excel.
- Process incoming self-certificates and fit notes.
- Support with note taking for investigations, disciplinary meetings and welfare calls.
- Payroll Support
- Collect, verify, and input payroll data including timesheets, overtime, starters/leavers, and expenses.
- Use Excel to reconcile hours, calculate adjustments, and prepare payroll reports.
- Respond to routine payroll queries from employees.
- Ensure payroll deadlines and compliance requirements are met.
- Finance Administration Support
- Process sales invoices for specialist works.
- Process supplier reports checking details, coding and reporting monthly, adding to invoicing.
- Weekly check supplier invoices waiting for approval.
- Support with purchase order reconciliation and chasing.
- Use Excel for data entry, reporting, and basic analysis.
- General Office Administration
- Manage shared inboxes and respond to general enquiries.
- Long service awards, newsletters and social value, company social events.
- Schedule meetings, prepare documents, and minute meetings when required.
- Maintain office supplies and support day‑to‑day operational needs.
- Provide wider administrative support across the business.
Skills & Experience
- Proven experience in an administrative role (HR, payroll, or finance support is advantageous).
- Strong Excel skills essential, including filters and formulas, basic reporting.
- Excellent organisational and time-management skills.
- High accuracy and strong attention to detail.
- Ability to handle sensitive information confidentially.
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Strong written and verbal communication skills.
Personal Attributes
- Discreet, trustworthy, and reliable.
- Professional and approachable.
- Proactive and able to work independently.
- Willing to learn and support multiple business areas.
- Strong problem‑solving mindset.
Benefits
- Hybrid working.
- 20 days holiday + bank holidays.
- Pension scheme.
- Training and development opportunities.
- Supportive and collaborative work environment.
Office Admin Assistant employer: Prime Facility Services
Join our dynamic team in Halesfield Telford as an Office Admin Assistant, where you will thrive in a supportive and collaborative work environment. We offer hybrid working options, generous holiday allowances, and ample training and development opportunities to help you grow your career. With a focus on employee well-being and a proactive approach to work, we ensure that every team member feels valued and empowered to contribute meaningfully.
StudySmarter Expert Advice🤫
We think this is how you could land Office Admin Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Prime Facility Services!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Prime Facility Services.
We think you need these skills to ace Office Admin Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Prime Facility Services. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Prime Facility Services and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Prime Facility Services. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Prime Facility Services's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Prime Facility Services
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Prime Facility Services.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Prime Facility Services will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Prime Facility Services and how you would contribute to adapting HR strategies.
