This is an exciting opportunity for a Clinical Trials Assistant to join thePrimary Care Sheffield Research Office.
Hours: 18 hours per week in the following shift pattern:
- Monday & Thursday (08:00 18:00, with 30 mins break)OR
- Monday, Thursday, Friday.(10:00 16:30, with 30 mins break)
The primary focus ofthis role is to support the Research Team, working closely with all members ofthe multidisciplinary team, to increase patient recruitment into clinicaltrials and to contribute to a high-quality research service and adherence totrial protocols.
The interviews are provisionally booked for the 4thAugust 2025. However, if there is a large number of applicants, we will close the application process early, and the interview date may be brought forward.
Main duties of the job
Thepost holder will be expected to interact with study teams, patients, and theirfamilies about the requirements of the clinical trials and be able to workwithout supervision in some areas. The post holder will also be required to provide dedicated clinical trialssupport in the form of collecting data and data entry in all studies(treatment/observations), assisting in the set-up of clinical trials andongoing documentation associated with clinical trials, assisting with theidentification of appropriate patients, receiving consent, recruiting,supporting and monitoring patients in observational studies.
Therewill be a requirement to manage observations following appropriate training andmentorship.
It would bedesirable if the post holder also has competencyin phlebotomy & performing general health observations eg, Height, Weight,ECG
About us
Primary Care Sheffield (PCS) is a GP-led organisation. Our shareholders are 75 GP practices in Sheffield covering over half a million patients. As well as providing a unified voice for general practice in the city, we play an active role both within our Accountable Care Partnership (ACP) and the wider South Yorkshire and Bassetlaw Integrated Care System (ICS).
Job description
Job responsibilities
Asa Clinical Trials Assistant, your main duties will include:
Clinical Duties
Providea safe environment for staff and service users having due regard to legislativeand study procedure requirements.
Contributeto the equity of care for all individuals.
Assistthe clinical research team in the delivery of planned clinical researchactivities and working to evidence-based care.
Prepareand collate relevant documentation and equipment for each study visit includingsource data forms, questionnaires, investigation request forms, blood/tissuecollection equipment etc.
Instigate emergency procedures whereappropriate.
Be able to support patients and carers duringrecruitment and participation in studies.
Administerquestionnaires/diaries/ to trial participants, providing clear instructions andoversight with appropriate supervision This may involve conducting telephoneassessments or seeing patients/participants in a clinical environment.
Undertakedelegated tasks without direct supervision where/when appropriate. This mayrequire the use of observational/analytical skills to monitor the health and well-beingof participants. This will include taking and recording of vital observations(e.g. blood pressure, heart rate, respirations. temperature), physicalmeasurements (e.g. measuring waist circumference, weight), urinalysis andobtaining blood samples. In addition, they may also be required to performother tests and procedures commensurate with the role.
Workcollaboratively with other healthcare professionals and agencies to deliver ahigh standard of care.
Beaware of the health and safety issues regarding the handling/exposure to bodilyfluids when caring for participants.
Ensure any concerns regarding the patients arereferred to appropriate clinical colleagues at the earliest opportunity.
Undertake all such reasonable other duties asmay be required as part of the role.
Use appropriate information to make timely andeffective decisions about clinical research participants.
Obtain and transmit samples related toclinical research activities to the appropriate area.
Participatein the use of information and technology needed for the delivery of clinicalresearch activities.
Provideinformation in a form that meets the understanding of the receiver at alllevels.
Useoral, written, or computerised information that facilitates research activity followingstandard operational procedures and study procedures.
Completedocumentation following organisational policy and procedures
Professional Duties
Impartplans and instructions clearly and effectively
Establishclear lines of communication at all levels
Communicaterelevant and factual information to participants and carers, using sensitivityand tact.
Contributeto the understanding of patients in situations of communication difficulties.
Alwaysmaintain patient and professional confidentiality.
Contributeto a working culture which is open to change, new ideas, concepts, andinnovation whilst reflecting organisational strategy and values.
Willingto develop new skills and participate in training and development of new teammembers, acting as mentor when required, in line with service development.
Beflexible, motivated and will have a keen interest in pursuing a wider knowledgeand understanding of clinical research.
Participatethrough appraisal in matching organisational aims with personal objectives andsupporting research staff within their own area of responsibility to do thesame.
Attend and contribute to meetings held by theteam and the organisation.
Performance & Finance Duties
Assistthe research nurses to log activities within the appropriate reporting systemsto allow invoices to be generated accordingly.
General Duties
Participatein regular supervision.
Completeall mandatory and essential training as per organisational and departmentalguidelines/policies.
Participate annually identifying, developing,and agreeing your own development plan with your Line Manager using the theorganisational appraisal process
Complywith all organisational policies, procedures, and protocols.
Seekadvice and support from Line Manager whenever necessary.
Maintainprofessional conduct including appearance at all times.
Ensure maintenance of ProfessionalRegistration/Qualifications (eg GCP)
Thepost-holder may be required to undertake any other duties reasonably fallingwithin the grade of this post.
WorkingSetting and Review
Note: This job description is not exhaustive and may be added to orchanged to from time to time following discussion andconsultation with the post holder and line manager
Job description
Job responsibilities
Asa Clinical Trials Assistant, your main duties will include:
Clinical Duties
Providea safe environment for staff and service users having due regard to legislativeand study procedure requirements.
Contributeto the equity of care for all individuals.
Assistthe clinical research team in the delivery of planned clinical researchactivities and working to evidence-based care.
Prepareand collate relevant documentation and equipment for each study visit includingsource data forms, questionnaires, investigation request forms, blood/tissuecollection equipment etc.
Instigate emergency procedures whereappropriate.
Be able to support patients and carers duringrecruitment and participation in studies.
Administerquestionnaires/diaries/ to trial participants, providing clear instructions andoversight with appropriate supervision This may involve conducting telephoneassessments or seeing patients/participants in a clinical environment.
Undertakedelegated tasks without direct supervision where/when appropriate. This mayrequire the use of observational/analytical skills to monitor the health and well-beingof participants. This will include taking and recording of vital observations(e.g. blood pressure, heart rate, respirations. temperature), physicalmeasurements (e.g. measuring waist circumference, weight), urinalysis andobtaining blood samples. In addition, they may also be required to performother tests and procedures commensurate with the role.
Workcollaboratively with other healthcare professionals and agencies to deliver ahigh standard of care.
Beaware of the health and safety issues regarding the handling/exposure to bodilyfluids when caring for participants.
Ensure any concerns regarding the patients arereferred to appropriate clinical colleagues at the earliest opportunity.
Undertake all such reasonable other duties asmay be required as part of the role.
Use appropriate information to make timely andeffective decisions about clinical research participants.
Obtain and transmit samples related toclinical research activities to the appropriate area.
Participatein the use of information and technology needed for the delivery of clinicalresearch activities.
Provideinformation in a form that meets the understanding of the receiver at alllevels.
Useoral, written, or computerised information that facilitates research activity followingstandard operational procedures and study procedures.
Completedocumentation following organisational policy and procedures
Professional Duties
Impartplans and instructions clearly and effectively
Establishclear lines of communication at all levels
Communicaterelevant and factual information to participants and carers, using sensitivityand tact.
Contributeto the understanding of patients in situations of communication difficulties.
Alwaysmaintain patient and professional confidentiality.
Contributeto a working culture which is open to change, new ideas, concepts, andinnovation whilst reflecting organisational strategy and values.
Willingto develop new skills and participate in training and development of new teammembers, acting as mentor when required, in line with service development.
Beflexible, motivated and will have a keen interest in pursuing a wider knowledgeand understanding of clinical research.
Participatethrough appraisal in matching organisational aims with personal objectives andsupporting research staff within their own area of responsibility to do thesame.
Attend and contribute to meetings held by theteam and the organisation.
Performance & Finance Duties
Assistthe research nurses to log activities within the appropriate reporting systemsto allow invoices to be generated accordingly.
General Duties
Participatein regular supervision.
Completeall mandatory and essential training as per organisational and departmentalguidelines/policies.
Participate annually identifying, developing,and agreeing your own development plan with your Line Manager using the theorganisational appraisal process
Complywith all organisational policies, procedures, and protocols.
Seekadvice and support from Line Manager whenever necessary.
Maintainprofessional conduct including appearance at all times.
Ensure maintenance of ProfessionalRegistration/Qualifications (eg GCP)
Thepost-holder may be required to undertake any other duties reasonably fallingwithin the grade of this post.
WorkingSetting and Review
Note: This job description is not exhaustive and may be added to orchanged to from time to time following discussion andconsultation with the post holder and line manager
Person Specification
Skills and Knowledge
Essential
- Good Literacy skills & attention to detail
- IT skills and a willing to learn new clinical research systems
- Flexibility to ensure achievement of objectives within constantly changing environments
- Problem solving skills
- Meticulous attention to detail
- Well- developed organisational skills and ability to multi-task, working accurately, particularly when dealing with conflicting deadlines & adapt to changing circumstances
- Professional attitude to work
- Diplomatic and calm under pressure
- Participate in and contribute to team discussions
- Able to prioritise and manage time effectively
- Ability to support and educate colleagues, patients and carers
- Insight into the role and responsibilities of the post
- Understanding of clinical research & research processes
- Supporting clinical teams with the co-ordination of projects or aspects of patient care
Essential
- Demonstrate a commitment to a caring profession
- Previous experience within a healthcare setting (e.g., healthcare assistant/phlebotomist) OR Proven, relevant experience as an administrator working within busy office environments, dealing with people at all levels and contributing in a positive, proactive manner.
- Evidence of comprehensive administrative experience including the use of Microsoft Office software (including Word, Excel, and Outlook)
- Proven experience of working independently on projects/tasks, ability to work as a team member & on own initiative
- Evidence of excellent communication with patients, service users or general public, and the ability to demonstrate a professional and compassionate manner
- Experience in extracting and inputting data
- Previous experience working on clinical trials
- Evidence of the ability to streamline /improve processes
Essential
- Good standard of education to GCSE level, this must include GCSE English, Science and Maths grade 9-4 (A*-C) or equivalent
- NVQ Level 3 qualification in Administration, Health or Science or equivalent experience in the same areas OR Health Specific NVQ level 2 for Health Care applicants
- Evidence of the uptake of training opportunities relevant to previous roles
- Willingness to undertake any training or development relevant to the role
- Competent in phlebotomy & performing general health observations eg Height, Weight, ECG
- Good clinical practice certificate (GCP)
Skills and Knowledge
Essential
- Good Literacy skills & attention to detail
- IT skills and a willing to learn new clinical research systems
- Flexibility to ensure achievement of objectives within constantly changing environments
- Problem solving skills
- Meticulous attention to detail
- Well- developed organisational skills and ability to multi-task, working accurately, particularly when dealing with conflicting deadlines & adapt to changing circumstances
- Professional attitude to work
- Diplomatic and calm under pressure
- Participate in and contribute to team discussions
- Able to prioritise and manage time effectively
- Ability to support and educate colleagues, patients and carers
- Insight into the role and responsibilities of the post
- Understanding of clinical research & research processes
- Supporting clinical teams with the co-ordination of projects or aspects of patient care
Essential
- Demonstrate a commitment to a caring profession
- Previous experience within a healthcare setting (e.g., healthcare assistant/phlebotomist) OR Proven, relevant experience as an administrator working within busy office environments, dealing with people at all levels and contributing in a positive, proactive manner.
- Evidence of comprehensive administrative experience including the use of Microsoft Office software (including Word, Excel, and Outlook)
- Proven experience of working independently on projects/tasks, ability to work as a team member & on own initiative
- Evidence of excellent communication with patients, service users or general public, and the ability to demonstrate a professional and compassionate manner
- Experience in extracting and inputting data
- Previous experience working on clinical trials
- Evidence of the ability to streamline /improve processes
Essential
- Good standard of education to GCSE level, this must include GCSE English, Science and Maths grade 9-4 (A*-C) or equivalent
- NVQ Level 3 qualification in Administration, Health or Science or equivalent experience in the same areas OR Health Specific NVQ level 2 for Health Care applicants
- Evidence of the uptake of training opportunities relevant to previous roles
- Willingness to undertake any training or development relevant to the role
- Competent in phlebotomy & performing general health observations eg Height, Weight, ECG
- Good clinical practice certificate (GCP)
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Primary Care Sheffield
Address
Primary Care Sheffield Ltd
28 Kenwood Park Road
Sheffield
S7 1NF
Employer\'s website #J-18808-Ljbffr
StudySmarter Expert Advice🤫
We think this is how you could land Clinical Trials Assistant in Sheffield
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Primary Care Sheffield.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Primary Care Sheffield.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Primary Care Sheffield, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Primary Care Sheffield.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Primary Care Sheffield.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Primary Care Sheffield. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Primary Care Sheffield. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Primary Care Sheffield
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Primary Care Sheffield’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
