At a Glance
- Tasks: Support clinical teams with admin tasks, organise meetings, and manage diaries.
- Company: Join Creffield Medical Group, a vibrant medical practice in Colchester.
- Benefits: Part-time hours, flexible work environment, and a chance to make a difference.
- Other info: Work in a historic town with great schools and beautiful countryside.
- Why this job: Be part of a supportive team and help improve patient care.
- Qualifications: Previous PA experience, strong IT skills, and excellent communication abilities.
The predicted salary is between 12 - 15 € per hour.
Creffield Medical Group are seeking an experienced PA/Secretary to join our team to provide support to our clinical teams. This position is offered on a part-time basis for 22.5 hours per week over 3 days - Monday, Tuesday and Fridays.
You will be supporting teams at both our sites, West Bergholt and Nayland Surgeries. Working under the direction of the Practice Manager and GP Partners, duties will include:
- Supporting the clinical teams with day to day administration tasks
- Organising meetings and scheduling adjustments
- Preparing documentation for meetings and taking minutes
- Dealing with enquiries, medical notes and results letters
- Managing the teams' diaries and rotas
- Managing annual leave requests
- Providing cover for other teams' PAs
- Liaising with external agencies to resolve patient issues
- Assisting with reports and gathering of statistics
We would welcome applications from those with the following skills and experience:
- Previous PA/secretary experience essential.
- Audio- and touch-typing skills.
- Strong administrative experience and good organisation skills.
- NHS experience/knowledge of medical terminology desirable.
- Excellent general IT skills including MS Office and experience of working with a clinical system.
- Excellent communication skills.
- Ability to multi-task and to work accurately under pressure.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Personal Assistant/Secretary in Colchester employer: Primary Care Careers
Creffield Medical Group is an excellent employer that values its staff and fosters a supportive work environment. With part-time hours that allow for a healthy work-life balance, employees benefit from a collaborative culture, opportunities for professional growth, and the chance to make a meaningful impact in the community. Located in the vibrant town of Colchester, staff can enjoy a rich cultural scene and beautiful countryside, making it an ideal place to work and live.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant/Secretary in Colchester
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector, especially those who might know someone at Creffield Medical Group. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Prepare for the interview by brushing up on your NHS knowledge and medical terminology. We want you to feel confident discussing how your skills as a PA can support the clinical teams effectively.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed diaries, scheduled meetings, or handled multiple tasks under pressure. We love seeing real-life applications of your experience!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team at Creffield Medical Group.
We think you need these skills to ace Personal Assistant/Secretary in Colchester
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your previous PA/secretary experience and any relevant skills, like audio-typing and organisation. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for Creffield Medical Group. Mention your NHS experience and how your skills can support our clinical teams.
Show Off Your IT Skills:Since we’re looking for someone with excellent IT skills, make sure to mention your proficiency in MS Office and any clinical systems you've worked with. We love tech-savvy candidates!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Primary Care Careers
✨Know Your Stuff
Make sure you brush up on your knowledge of medical terminology and the NHS. Familiarise yourself with the specific duties listed in the job description, like managing diaries and preparing documentation. This will show that you're not just a good fit for the role but also genuinely interested in the work.
✨Show Off Your Skills
Prepare to demonstrate your audio- and touch-typing skills during the interview. You might be asked to complete a quick typing test or discuss how you've used these skills in previous roles. Highlight your experience with MS Office and any clinical systems you've worked with.
✨Be Organised
Since this role involves a lot of administration and scheduling, come prepared with examples of how you've successfully managed multiple tasks in the past. Think about times when you had to juggle different responsibilities and how you kept everything on track.
✨Communicate Clearly
Excellent communication is key for a Personal Assistant role. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've handled enquiries and liaised with external agencies in previous positions, as this will demonstrate your ability to manage patient issues effectively.
