Rota Administrator in Liverpool

Do you have experience of coordinating and maintaining rotas ensuring adequate workforce coverage? We are looking for rota administrators who will be responsible for inputting and updating shift schedules, managing leave requests and assisting with last‑minute cancellations or changes to ensure smooth operations. You will work closely with the rota co‑ordinator to support efficient workforce planning.

We are currently recruiting for a part time fixed term contract and our bank team.

Salary: £21,681.00 per annum or £13.86 for our bank employees

Department: Corporate – Rota team

Location: Wavertree Head Office

Shifts: Part time, 12 month fixed term contract – 30 hours, within operational hours of Monday to Friday between 7am – 7pm with 1 Saturday 8-12 in 4. Bank, where you can choose your shifts around your availability.

What will I be doing?

• Responsible for the delivery of clinical and operational rosters for all Primary Care 24 services.
• Manage the rota to ensure all shifts are covered and manage any short‑notice cancellations.
• Ensure agency and locum usage is kept to a minimum within budget.
• Liaise with agencies and locums when required to ensure shifts are covered.
• Prepare and maintain reports and assist with administrative tasks.
• Communicate and action shift changes, updates and urgent rota adjustments to employees in a timely manner.
• Complete daily compliance checks as required.
• Ensure rosters are released and available a minimum of 6 months in advance.
• Support data collection to support service reporting.
• Establish and maintain good working relationships with clinicians and representatives.

What do I need?

• Competent keyboard skills and use of Microsoft Office and electronic roster systems such as Rotamaster is desirable.
• Experience of working to policies and procedures.
• Excellent written and verbal communication skills.
• High attention to detail.
• Ability to use initiative and solve problems.
• Ability to plan, organise and prioritise own workload.

What’s on offer?

• Salaried £21,681.00 per annum 12 month fixed term contract (30 hours) 27 days annual leave pro rata – previous NHS Service will be taken into account.
• NHS pension, car fleet & home electronics schemes.
• Cycle to work scheme.
• Eligible to apply for blue light card.
• Colleague wellbeing package – which includes a doctor line, access to Westfield rewards, wellbeing support and gym discounts.
• Professional development.
• Bank £13.86 per hour. Bank agreement, where you can bid for the shifts available that suit you. NHS Pension Scheme. Eligible to apply for the blue light card.

About us

Primary Care 24 (PC24) is a not‑for‑profit social enterprise established in 1990, delivering NHS contracts exclusively. The majority of our surplus is reinvested in patients and staff. We believe that primary healthcare should be accessible for everyone and are committed to delivering the best quality care we can, challenging social exclusion and working locally, where and when we can, to support our communities. We combine the best of the NHS with social enterprise innovation, developing solutions for NHS primary care and caring for our clinicians so that they can, in turn, care for our patients.

This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore, it is advised to complete your application as early as possible to avoid disappointment.