Commercial Administrator

We’re looking for a Commercial Administrator to play a key role in supporting the Commercial Development team and ensuring the smooth delivery of day-to-day business operations. Reporting to the Head of Commercial Development, you'll provide critical administrative and operational support across commercial activities, helping the team manage client relationships, contracts, bids, communications, and internal coordination. Joining the Commercial Development Team, you will quickly become a key figure in business operations, ensuring the smooth delivery of tactical activities as part of a growing team at an exciting stage of our growth. This is an excellent opportunity for someone looking to develop a career in commercial operations, business development, or operations within the Intelligence, Security & Defence sector. You'll gain exposure to every stage of the commercial lifecycle while working alongside experienced professionals delivering high-impact work across the UK and internationally.

While this list isn't exhaustive, it highlights the core responsibilities that will define your role:

• Produce, format and quality-check professional documents, presentations and reports for internal and external stakeholders.
• Maintain organised filing systems across SharePoint and other document management platforms, ensuring information is accurate, secure and easily accessible.
• Administer the bid calendar, coordinating submission deadlines, internal reviews, Teams meetings and stakeholder inputs to ensure timely and compliant bid delivery.
• Perform regular Salesforce data audits to ensure CRM data accuracy, consistency and integrity, supporting reliable reporting, pipeline management and business development activities.
• Develop, maintain and improve proposal templates, ensuring consistency, quality and alignment with company branding and bid best practice.
• Manage shared inboxes, triaging enquiries and coordinating responses across Finance, HR and operational teams.
• Support contract administration by receiving, categorising and maintaining supplier, partner and client agreements within contract management and CRM systems.
• Prepare, issue, monitor and securely file Non-Disclosure Agreements (NDAs) and other commercial documentation.
• Coordinate diaries, meetings and travel arrangements for senior members of the Commercial Development and Senior Leadership team.
• Draft and coordinate internal communications, including weekly company updates and other business-wide announcements.
• Manage supplier and compliance portals, ensuring organisational information and documentation remains current.
• Conduct ad hoc research into markets, competitors, customers and industry developments to support commercial activities.
• Work closely with Marketing and other internal teams to support events, campaigns, business development initiatives and client-facing content.
• Act as a central point of coordination across teams, proactively identifying priorities, resolving administrative issues and ensuring work progresses efficiently.

About You

We're looking for someone who is highly organised, proactive and naturally curious, with excellent attention to detail and a desire to build a career within commercial operations and business development.

Key Skills & Experience:

• Minimum one year's experience in a fast-paced administrative, commercial support or operations environment.
• Strong interest in sales, commercial operations or business development.
• Excellent written and verbal communication skills with the confidence to engage effectively across all levels of the business.
• Exceptional organisational skills with the ability to manage multiple priorities and deadlines.
• Strong analytical and problem-solving skills, with a proactive approach to improving processes.
• Proficient in Microsoft Office, particularly Word, Excel, Outlook and PowerPoint.
• Experience using SharePoint, CRM systems or document management platforms is desirable.
• High attention to detail and the ability to manage confidential and commercially sensitive information.
• A collaborative mindset with a willingness to take ownership and support colleagues across the business.
• Confidence using AI tools and business software to improve productivity and support administrative tasks.

At Prevail, we believe in recognising and rewarding our people. Our benefits package is designed to support your wellbeing, financial security, professional development, and life beyond work:

• AXA Private Medical Insurance: Fully funded private healthcare cover through AXA.
• Health Shield Cashback Plan: Claim cashback on everyday healthcare costs including dental, optical, physiotherapy, prescriptions, and more.
• Salary Sacrifice Pension Scheme: A tax-efficient way to save for your future through pension contributions.
• Employee Assistance Programme: Confidential mental health, legal, financial, and wellbeing support through Health Hero.
• Free Gym Membership & Wellness Perks: Free gym access for London employees at Manor Gym, plus company-sponsored fitness classes each week.
• Enhanced Leave Entitlements: Supporting you through important life moments with flexibility and care.
• Professional Development Days: Dedicated time off to focus on your personal and professional growth through training, courses, or self-directed learning.
• Cycle to Work Scheme: Tax-efficient savings on bikes and accessories, available post-probation.
• Season Ticket Loans: Interest-free loans to support annual commuting costs.
• Socials & Team Culture: Company socials every other Thursday, regular run club meetups, plus summer and Christmas events that bring the team together.
• Culture & Development: A values-led culture with collaborative initiatives and meaningful opportunities for personal and professional development.