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- Tasks: Support the Facilities Management team with admin tasks and ensure smooth operations.
- Company: Join a dynamic team at Prestige Recruitment Specialists, known for excellence in facilities management.
- Benefits: Earn £12.50 - £13.50 per hour, Monday to Friday, with potential for growth.
- Why this job: Perfect for organised individuals who thrive in fast-paced environments and love teamwork.
- Qualifications: Experience in administration is key; strong communication and organisational skills are a must.
- Other info: Office-based role with opportunities to learn about facilities management and compliance.
Administrator Hull Monday to Friday 08.00 – 16.00 £12.50 – £13.50 per hour About the Role: Prestige Recruitment Specialists are seeking a proactive and highly organised Facilities Management Administrator to join our Clients busy FM team. Based in the office, you will play a crucial role in supporting the day-to-day operations of the facilities department, ensuring smooth coordination, accurate record-keeping, compliance, and effective communication across internal teams and external contractors. This is an excellent opportunity for someone with strong administrative experience who thrives in a fast-paced, service-driven environment. Key Responsibilities: Provide comprehensive administrative support to the Facilities Management team Maintain and update maintenance records, service schedules, and compliance logs Raise purchase orders and process invoices Schedule and coordinate planned and reactive maintenance jobs Liaise with contractors and suppliers to arrange site visits, works, and deliveries Manage the shared FM inbox and respond to queries in a timely manner Monitor and track helpdesk tickets, ensuring timely resolution Assist with preparing reports, audits, and health & safety documentation Support the onboarding process for contractors and ensure relevant documentation is received (e.g. RAMS, permits, insurance) General office duties such as filing, scanning, and data entry Key Requirements: Proven experience in an administrative role, preferably within facilities, property, or construction Excellent organisational skills and attention to detail Strong communication skills, both written and verbal Proficient in Microsoft Office (Word, Excel, Outlook) Ability to work independently and manage multiple tasks under pressure Experience with CAFM systems is desirable but not essential Knowledge of health and safety or compliance documentation is a bonus
Administrator employer: Prestige Recruitment Specialists
Contact Detail:
Prestige Recruitment Specialists Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, especially Microsoft Office and any CAFM systems. Being able to demonstrate your proficiency in these areas during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This will show that you can thrive in a fast-paced environment, which is crucial for this position.
✨Tip Number 3
Research the company and its facilities management practices. Understanding their operations and challenges can help you tailor your responses in interviews and demonstrate your genuine interest in the role.
✨Tip Number 4
Prepare to discuss your experience with compliance and health & safety documentation. Even if it's not a primary requirement, showing that you have knowledge in this area can be a significant advantage during the selection process.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience, particularly in facilities management or similar roles. Emphasise your organisational skills and any relevant software proficiency, such as Microsoft Office.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to manage multiple tasks and communicate effectively, as these are key requirements for the position.
Highlight Relevant Skills: In your application, clearly outline your strong communication skills and attention to detail. Provide examples of how you've successfully managed administrative tasks in a fast-paced environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Prestige Recruitment Specialists
✨Showcase Your Organisational Skills
As an Administrator, strong organisational skills are key. Be prepared to discuss specific examples of how you've managed multiple tasks or projects in the past, especially in a fast-paced environment.
✨Demonstrate Communication Proficiency
Since the role involves liaising with contractors and suppliers, highlight your communication skills. Share instances where effective communication led to successful outcomes, whether in writing or verbally.
✨Familiarise Yourself with Relevant Software
While proficiency in Microsoft Office is essential, if you have experience with CAFM systems, mention it! If not, consider brushing up on any relevant software that could be beneficial for the role.
✨Prepare for Compliance Questions
Given the importance of compliance in this role, be ready to discuss your understanding of health and safety documentation. Even if you don't have direct experience, showing awareness of its significance can set you apart.
