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- Tasks: Manage the bid process and ensure high-quality proposals are submitted on time.
- Company: Join a dynamic team at Park View House, committed to excellence in sales support.
- Benefits: Enjoy professional development opportunities and a supportive work environment.
- Why this job: This role offers career growth into Bid Writing or Management while enhancing your project management skills.
- Qualifications: Bachelor’s degree in relevant fields and strong project management skills required.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced settings.
The predicted salary is between 30000 - 42000 £ per year.
Park View House, 65 London Road, Newbury, RG14 1JN
Job Summary
We have a new opportunity for a Bid Coordinator who will play a crucial role in supporting our sales team by managing the bid process from initiation through to submission. This includes coordinating all parts of the bid process to ensure that high-quality, competitive proposals are delivered on time.
The role will also include coordination of compliance activities that support Bid submissions and for the right candidate, there will be an opportunity for long-term career development for example into Bid Writing, Bid Management or Compliance.
As the ideal candidate, you must have exceptional organisation skills and high attention to detail. The role also requires excellent communication skills (written and spoken) and the ability to manage multiple projects in a fast-paced environment.
Key Responsibilities
The role involves both Bid Coordination and Compliance activities and key responsibilities include but are not limited to the following:
Bid Coordination:
- Responding to initial customer information requests, and completing pre-qualification questionnaires
- Coordinating the bid process, ensuring compliance with customer requests and internal protocols.
- Working with sales, marketing, technical teams, and other departments to gather the information needed to prepare the bid.
- Coordinating bid strategy meetings, ensuring that all team members understand bid requirements.
- Developing and maintaining a knowledge base of standard responses and templates for bids and proposals.
- Managing the bid submission process, ensuring that bids are submitted on time and in the correct format as required by each client.
- Following up on submitted bids and coordinating post-bid reviews to determine reasons for winning or losing projects.
- Assisting in the continuous improvement of the bidding process.
- Tracking and reporting on the status of all bids and proposals.
- Post-Submission Follow-up: Managing post-bid activities, including debriefings, feedback, and the tracking of lessons learned and implementation of improvements for future bids.
Compliance:
- The role will work under the guidance of the ISO Leader to support compliance activities including:
- Supporting process Improvement implementation and monitoring of effectiveness
- Ensuring compliance with mandatory training programs
- Documenting and following up on information security incidents
- Documenting and following up on quality issues
- Conducting analysis of issues and reporting to management teams
- Supporting management of the Business Management System and all associated documentation
- Supporting awareness of ISO requirements across the business
- Bachelor’s degree in English, Marketing, Communication, Business, or a related field
- Proven experience in a bid coordination role or similar project coordination function
- Strong project management skills and the ability to meet deadlines.
- Excellent communication and interpersonal skills.
- Exceptional attention to detail and the ability to manage complex, multi-faceted projects.
- Ability to work effectively both independently and as part of a team.
- Excellent problem-solving skills, and a creative thinker
Desired Skills and Experience
Certification in project management is beneficial but not essential.
What We Offer:
- Excellent Opportunities for professional development and career advancement.
- The opportunity to truly make the role your own.
- Dynamic and supportive work environment.
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Bid Coordinator employer: Prestige Network Ltd
Contact Detail:
Prestige Network Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Familiarise yourself with the bid process and compliance requirements specific to our industry. Understanding the nuances of how bids are structured and what clients typically look for can give you a significant edge during interviews.
✨Tip Number 2
Network with professionals in the bidding and project management fields. Attend relevant workshops or webinars to meet people who can provide insights into the role and potentially refer you to opportunities within our company.
✨Tip Number 3
Showcase your organisational skills by preparing a mock bid proposal. This will not only demonstrate your understanding of the role but also your ability to manage multiple components effectively, which is crucial for a Bid Coordinator.
✨Tip Number 4
Research our company’s previous bids and proposals. Understanding our style and the types of projects we typically engage in will help you align your approach and show that you’re genuinely interested in contributing to our success.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in bid coordination or project management. Emphasise your organisational skills, attention to detail, and any specific achievements that relate to the responsibilities outlined in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you are a great fit for the Bid Coordinator role. Mention your understanding of the bid process and how your background aligns with the company's needs.
Showcase Relevant Skills: In your application, clearly demonstrate your project management abilities and experience in coordinating multiple projects. Provide examples of how you've successfully managed deadlines and collaborated with different teams.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Bid Coordinator role.
How to prepare for a job interview at Prestige Network Ltd
✨Showcase Your Organisational Skills
As a Bid Coordinator, your ability to manage multiple projects is crucial. Be prepared to discuss specific examples of how you've successfully organised and prioritised tasks in previous roles. Highlight any tools or methods you use to stay organised.
✨Demonstrate Communication Prowess
Excellent communication skills are key for this role. During the interview, practice articulating your thoughts clearly and concisely. You might also want to prepare examples of how you've effectively communicated with different teams or stakeholders in past projects.
✨Prepare for Bid Strategy Discussions
Familiarise yourself with the bid process and be ready to discuss how you would coordinate bid strategy meetings. Think about how you would ensure all team members understand their roles and responsibilities in the bid process.
✨Highlight Attention to Detail
Attention to detail is essential for a Bid Coordinator. Be ready to provide examples of how your meticulous nature has positively impacted your work. You could mention instances where your attention to detail helped avoid mistakes or improved the quality of a submission.
