Conference Operations Producer in London

This role offers you the opportunity to own the operational standard of every conference we run. You will be responsible for the end-to-end execution of 10 European private equity conferences a year - venues, suppliers, on-site teams, and the experience itself.

Do you thrive in a fast-paced environment, where you gain a tremendous amount of responsibility? Are you the kind of operator who is obsessive about details, calm under hard deadlines, and energised by getting a thousand moving pieces to land in the right place at the right time? If so, you might be the next member of our global operations team.

What we offer you:

• The opportunity of having a real impact: You’ll be getting operational experience in a start-up where both your work and the results are highly tangible and matter to the business.
• Inspiration and guidance: A chance to work closely with our high performing team as well as with the CEO and founder of our company.
• Unlimited growth potential: We strongly believe in and have a track record of promoting internally.
• Travel opportunity: You would be joining our conferences overseas.
• Invaluable transferable skills: Boost your interpersonal, research, organisation, outreach and project management skills through experience and training.

Your Responsibilities:

• Supplier Research and Management: Source, compare, and find the best suppliers for various event needs. Conduct thorough research to identify potential suppliers for add-ons, branding materials, and other event requirements. Negotiate contracts and terms with suppliers to ensure cost-effectiveness and high-quality services. Maintain positive relationships with suppliers, addressing any issues or concerns. Budget review and management to ensure all changes are raised ahead of time.
• Event Planning: Planning sponsored VIP events, lunches, dinners, and after-hours activities. Coordinating with venue staff to ensure all logistical details are in place. Provide on-site support during events, ensuring everything runs smoothly.
• Internal Team Support: Keep track and condense internal team queries. Maintain inventory tracking and regularly update event inventory sheets. Quality check of design aspects such as banners, signage, brochures, and other promotional materials.
• On-site Volunteer Organisation: Hire, train, and manage a 40-person organisation of volunteers.

What we expect from you:

• Have a relentless drive and desire to be the very best at what they do.
• Possess an unparalleled work ethic with a high sense of urgency.
• Take ownership of everything they do, are proactive and follow through on commitments.
• Are curious about people and love to speak, build and nurture relations.
• Are an excellent communicator (especially) verbally and in writing.
• Are well-organised and display the ability to structure and prioritise their work.

Start date: Flexible. The role is onsite Monday to Friday, based in our office 4 minute walk from London Victoria Station.