At a Glance
- Tasks: Support HR processes and manage recruitment for a leading fashion business.
- Company: Join Four Marketing, a key player in the UK fashion industry since 1997.
- Benefits: Enjoy 21 days leave, staff discounts, pension scheme, and more perks.
- Other info: Collaborative environment with opportunities for personal and professional growth.
- Why this job: Be part of a dynamic team shaping the future of fashion HR.
- Qualifications: Strong organisational skills and a passion for HR and recruitment.
The predicted salary is between 30000 - 40000 € per year.
Four Marketing was founded in 1997 and has since grown into one of the UK’s most influential 360° fashion wholesale, design, and retail businesses. From our bespoke 45,000 sq ft location in London’s dynamic King’s Cross quarter, we are deeply rooted in the very heart of the UK’s fashion scene and well connected to reach a global fashion audience.
Purpose of The Role
To support the HR Manager and team by providing an effective, efficient and proactive administration service, supporting all aspects of the employee lifecycle for Four Marketing Group’s client groups.
Client Group Support
- To provide full 360 administration services for relevant client groups throughout the employee lifecycle, including, but not limited to: offer letters, contracts of employment, references, variation letters and leavers’ letters.
- To ensure regular reporting to the relevant client group Advisor in relation to outstanding documentation and ensure regular follow up for the timely return of this includes right to work documentation, signed starters paperwork and probation reviews, with escalation to the relevant Advisor should there be any persistent issues.
- To support with employee onboarding and offboarding processes.
- To support in relevant employee relations cases by attending meetings and taking full, accurate notes as required.
- To undertake direct meetings with employees in relation to queries as and when needed.
- To support with budget management, raising purchase orders (POs), and processing invoices.
HR System
- To answer and effectively address any queries presented by your relevant client groups in relation to using the self-service HR system.
- To use the system proactively to run periodic reporting to analyse trends and highlight any potential issues to the relevant Advisor. This will include sickness absence levels, annual leave planning and training requirements.
- To ensure all starters, leavers and changes for the relevant client groups are processed on the system within the timelines specified in department SLAs.
- To become a system ‘expert’, supporting in the relationship management of queries and developments with the system provider.
Recruitment
- Source applicants through online channels, such as LinkedIn, the Four Marketing Group career page and other professional networks.
- Identify and refine down the most suitable talent pool from job advertising.
- Keep records of all materials used for recruitment, including interview notes and related paperwork, to share with key stakeholders.
- Regular communication with relevant HR representatives in regard to: Candidate start date, verbal offer acceptance, new starter details as well as any other information required.
- Be accountable for monitoring job advertisements posted on the different online platforms/channels.
General Administration
- Ensure the integrity of employee data and documentation, ensuring this is up to date.
- Support the HR Manager with the completion of the monthly payroll process as required, ensuring that the relevant information in relation to changes, starters and leavers, is effectively communicated.
Projects
- To support in collating information to inform HR projects and strategy.
- To undertake ad-hoc research projects to help aid the department in the formulation of strategic initiatives.
- To work collectively and collaboratively as a key part of the overall Group HR Team, contributing effectively to team weekly meetings, HR planning and to support in wider group projects if required.
Benefits
- 21 days annual leave entitlement, plus bank holidays each year.
- Generous staff discount across a variety of brands.
- Auto-enrolment into the company pension scheme.
- Cycle-to-work scheme.
- Seasonal ticket loan.
- Charity time-bank scheme.
- Ability to purchase additional annual leave.
HR & Recruitment Administrator employer: Present agency
Four Marketing is an exceptional employer, offering a vibrant work culture in the heart of London’s King’s Cross, where creativity and collaboration thrive. With a strong focus on employee growth, we provide comprehensive support throughout the HR lifecycle, alongside generous benefits such as 21 days annual leave, a cycle-to-work scheme, and opportunities for professional development. Join us to be part of a dynamic team that is deeply embedded in the UK fashion scene and committed to making a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land HR & Recruitment Administrator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the HR and recruitment field. Attend industry events, join relevant online groups, and don’t be shy to reach out on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Be proactive in your job search. Instead of just waiting for job postings, take the initiative to contact companies you admire directly. Express your interest in potential roles and ask if they have any upcoming opportunities. It shows enthusiasm and can set you apart from other candidates.
✨Tip Number 3
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and demonstrate that you’re not just looking for any job, but the right fit for both you and them.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got a range of exciting opportunities at Four Marketing, and applying directly can give you a better chance of being noticed. Plus, it’s super easy to keep track of your applications this way!
We think you need these skills to ace HR & Recruitment Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR & Recruitment Administrator role. Highlight relevant experience and skills that match the job description, like your admin skills and any HR systems you've used.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about HR and how you can support our team at Four Marketing. Keep it concise but engaging.
Showcase Your Attention to Detail:In HR, attention to detail is key. Make sure your application is free from typos and errors. This shows us you take pride in your work and understand the importance of accuracy.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us!
How to prepare for a job interview at Present agency
✨Know Your Stuff
Before the interview, make sure you understand the role of an HR & Recruitment Administrator. Familiarise yourself with the employee lifecycle and the specific tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisation Skills
Since this role involves a lot of administration, be prepared to discuss your organisational skills. Bring examples of how you've managed multiple tasks or projects in the past. You could even mention any systems or tools you’ve used to keep track of important documents and deadlines.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in the role, such as handling employee queries or managing recruitment processes, and prepare your responses. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask the interviewer. This could be about the company culture, team dynamics, or specific HR projects they’re currently working on. It shows that you’re engaged and eager to learn more about the company and your potential role within it.
