Accounts Payables Assistant - Stock

The Accounts Payables assistant is a part of the Group Finance team. Those tasks and responsibilities are integral to the Account Payables function for all companies within the Four Group.

Responsibilities

• Agent Provocateur Limited (APL) – Stock‑Related Accounts Payable (Approx. 450 invoices per month)
  • Manage stock prepayments payments for various stock orders/vendors.
  • Process stock supplier invoices accurately without delay, by 3-way match.
  • Match and post supplier invoices against stock purchase orders (POs) and goods received notes (GRNs), investigating and resolving quantity or price variances.
  • Perform regular stock supplier account reconciliations and resolve discrepancies.
  • Prepare and assist with stock‑related payment runs in line with approved schedules.
  • Month end factory stock payments in advance reconciliation to TB.
• Other Four Group Entities – Stock & Non‑Stock Accounts Payable (Approx. 50 invoices per month)
  • Process stock supplier invoices accurately without delay, by 3-way match.
  • Match and post supplier invoices against stock purchase orders (POs) and goods received notes (GRNs), investigating and resolving quantity or price variances.
  • Process non‑stock supplier invoices accurately and in accordance with Group policies.
  • Match and post non‑stock supplier invoices against approved purchase orders (POs) where a PO is required, ensuring appropriate authorisation prior to posting (2-way match).
  • Assist with non‑stock payment runs and ensure payments are made in line with agreed terms.
  • Reconcile supplier statements and resolve non‑stock invoice or payment discrepancies.
• Shared Responsibilities (All members of the payables team, across All Entities)
  • Monitor and manage the shared Accounts Payable mailbox, triaging incoming invoices and queries and responding in line with team procedures.
  • Maintain best practice for checking and creating new suppliers on the ERP.
  • Maintain best practice for change in suppliers’ bank details.
  • Ensure payables processes comply with internal policies and fraud prevention.
  • Support external audits by providing documentation.
  • Act as a point of contact for internal and supplier queries.
  • Maintain Vendor master data.
  • Ad‑hoc queries as required by Senior Management.

Benefits

• 21 days annual leave entitlement, plus bank holidays each year.
• Generous staff discount across a variety of brands.
• Auto‑enrolment into the company pension scheme.
• Cycle‑to‑work scheme.
• Charity time‑bank scheme.
• Ability to purchase additional annual leave.