Executive Assistant

We are working with a full-service, global practice to recruit an Executive Assistant to join their Award-Winning firm. If you seek a role in a practice offering outstanding career growth opportunities/plans, exceptional training, and a strong focus on employee well-being, this position could be the perfect fit for you. The role is paying up to £45,000 and has endless benefits. You’ll be based in the office for 3 days per week and 2 days from home, in outstanding offices in the city centre, and be part of a fun, sociable team.

Hybrid working
Permanent contract

About the role
This role will assist the firm's Chief Operating Officer (COO) in their day-to-day duties and support the Operations Consultant, Premises Consultant, and other operations Board Directors as required. The successful candidate will be adaptable, highly organised, proactive, professional, and have substantial prior experience working as a PA/Executive Assistant in a similar role. We trust our people to work flexibly in the way that works best for them, their teams, and our clients. Our firm is set up to ensure everyone’s voice is heard, and mutual respect is shown by all.

Key responsibilities

• Manage the COO’s diary, scheduling meetings and appointments ensuring the appropriate documentation is available to the COO prior to any meetings.
• Act as a point of contact between the COO and internal/external clients/contacts.
• Manage the COO’s email inbox – highlighting urgent emails, responding to emails by drafting or dictation on behalf of the COO.
• Filing emails and attachments appropriately.
• Make travel arrangements/hotel bookings.
• Arrange meetings including board level meetings, ensuring collation and distribution of agendas and meeting papers in advance.
• Ensure that technology needs for meetings are fully prepared in advance to ensure meetings run smoothly and to time.
• Take minutes of meetings, collate reports, prepare presentations and distribute documents as appropriate.
• Record and submit COO’s expenses.
• Attend meetings / chase progress on projects etc on behalf of COO.
• Plan and deliver events such as conferences as required.
• Assist with various projects and initiatives led by the COO, ensuring deadlines are met and objectives are achieved.
• Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Your skills and qualifications

• Education: A bachelor's degree in business administration, management, or a related field is preferred.
• Experience: Proven experience as an executive assistant or in a similar role, preferably within a law firm or professional services environment.
• Skills:

• Diary Mastery: Proven experience juggling complex schedules.
• Strong problem-solving skills and the ability to work independently.
• Excellent communication skills: Comfortable engaging with stakeholders at all levels.
• Detail-Oriented: Delivering high-quality output with precision.
• Tech Know-How: Proficient in IT particularly, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with great analytical skills.
• Adaptable and Innovative: Thrive in a fast-paced, ever-changing environment.
• Relationship Building: Communicate confidently at all levels and forge strong business connections.

For full information about the job, the firm’s plans and a complete set of company benefits please apply and we will contact you. You can also call Charlotte Churm at Prescient Group. If you meet the criteria above, send us your CV. We receive a large number of applications so if you do not hear back within 7 days consider your application unsuccessful this time. We will keep a copy of your details on file for future vacancies.

The Prescient Group will be managing your application by the GDPR and Data Protection Act 2018. If your application is successful we will contact you and manage your personal data in accordance with the guidelines of GDPR. If your application has been unsuccessful we will delete your application within 6 weeks and all records of your data.