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- Tasks: Support HR functions, assist with recruitment, and manage administrative duties.
- Company: Join the Presbyterian Church in Ireland, a leading Christian denomination with a strong community focus.
- Benefits: Enjoy vacation, paid time off, a pension plan, and a culture of recognition.
- Why this job: Gain valuable HR experience while contributing to a meaningful mission and supportive community.
- Qualifications: 1 year of HR experience, Microsoft Office skills, and basic employment legislation knowledge required.
- Other info: Flexible hours across 4 or 5 days, perfect for students seeking part-time work.
Council: General Council (HR Department)
Responsible to: The Head of Human Resources
Salary Grade A3 (£12.24 - £14.12 per hour)
Hours: 32.5 hours per week across 4 or 5 days
Be an active member of the General Assembly's staff team, contributing to the effective administration of its functions. Provide administrative support to the Head of HR, executive staff and Conveners for the delivery of the agreed work programme for the Councils and Commissions supported by the HR Department, in a manner in keeping with the Christian ethos of the Presbyterian Church in Ireland.
RESPONSIBILITIES AND DUTIES
- Recruitment:
- Place agreed advertisements for job vacancies, both internally and externally.
- Provide administrative support during recruitment exercises, e.g. shortlisting and interview files.
- Provide practical support during recruitment exercises as required.
- Assist with pre-employment checks (references, ID documentation, pre-employment medicals).
- Prepare offer letters and contractual documentation as required.
- Update Fair Employment Monitoring data.
- Carry out the full range of administrative duties, including practical support for meetings, interviews and other events.
- Provide an efficient administrative service.
- Oversee the receipt, distribution, recording and dispatch mail.
- Monitor the HR email account, responding to or forwarding messages as required.
- Manage stock of office supplies, ordering replacements as necessary.
- Assist with general office duties, callers and visitors, dealing with enquiries where appropriate.
- Input data onto the departmental databases as required.
- Assist in co-ordinating and supporting witness involvement in investigatory and formal meetings and provide other practical and administrative support as required (minute taking).
- Provide hospitality for meetings and events.
- Record and process medical certificates.
- Monitor absence levels and ensure senior HR staff are notified if line managers have not taken appropriate action to address trigger points.
- Manage HR file store, archiving and disposing of files which are no longer required in a safe manner in line with Data Protection Regulations.
- Undertake training required for the efficient performance of the duties.
- Contribute to overall departmental effectiveness.
- Perform any other duties deemed appropriate by the Head of HR.
The duties of the post may change over time to meet requirements within the HR Department.
About The Role
An exciting opportunity to gain valuable experience in a HR department.
Required Criteria
- 1 years experience of working in a HR department, including experience of administration of recruitment exercises.
- Experience of using Microsoft Office, particularly Word and Outlook.
- A basic knowledge of relevant employment legislation.
- Experience of minute taking.
Company Benefits
- Vacation
- Paid time off
- Retirement plan and/or pension
- Long service recognition
- Wellbeing Scheme
- Annual performance review
- Culture of recognition
- On the job learning
- Long service awards
Salary: £12.24 - £14.12 per hour
HR Assistant (Temporary) employer: Presbyterian Church in Ireland
Contact Detail:
Presbyterian Church in Ireland Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Assistant (Temporary)
✨Tip Number 1
Familiarise yourself with the Presbyterian Church in Ireland's values and mission. Understanding their commitment to faith, service, and community will help you align your responses during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of the HR department. They can provide insights into the work culture and expectations, which can be invaluable when preparing for interviews or discussions about the role.
✨Tip Number 3
Brush up on your knowledge of relevant employment legislation and HR best practices. Being able to discuss these topics confidently will show that you're well-prepared and serious about contributing to the HR team.
✨Tip Number 4
Prepare examples from your past experience that highlight your administrative skills, particularly in recruitment processes. Be ready to discuss how you've successfully supported similar tasks in previous roles, as this will demonstrate your capability for the position.
We think you need these skills to ace HR Assistant (Temporary)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in HR, particularly any administrative roles or recruitment exercises you've been involved in. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: Write a cover letter that reflects your understanding of the Presbyterian Church in Ireland's values and mission. Explain how your skills and experiences align with the responsibilities of the HR Assistant position.
Showcase Relevant Skills: Emphasise your proficiency in Microsoft Office, especially Word and Outlook, as well as your knowledge of employment legislation. Mention any experience you have with minute taking and administrative support.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an HR role.
How to prepare for a job interview at Presbyterian Church in Ireland
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities of the HR Assistant role. Be prepared to discuss how your previous experience aligns with the tasks mentioned, especially in recruitment and administrative support.
✨Showcase Your Skills
Highlight your proficiency in Microsoft Office, particularly Word and Outlook, as these are essential for the role. Prepare examples of how you've used these tools effectively in past positions, especially in relation to HR tasks.
✨Emphasise Your Values
Since the position is within a Christian organisation, be ready to discuss how your personal values align with the ethos of the Presbyterian Church in Ireland. Share any experiences that demonstrate your commitment to service and community.
✨Prepare for Practical Scenarios
Anticipate questions or scenarios related to minute taking, managing HR files, and supporting recruitment exercises. Practise how you would handle these situations, as practical support is a key part of the role.
