At a Glance
- Tasks: Manage project documentation and support administration in a dynamic construction environment.
- Company: Established construction contractor with a supportive team culture.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Join a collaborative team and enjoy a structured career path.
- Why this job: Be a vital part of exciting projects and enhance your organisational skills.
- Qualifications: Experience in document control or construction admin and proficiency in Microsoft Office.
A well established specialist construction contractor is looking to appoint a Document Controller & Administrator to join their head office team in Loughton. This is a key support role within the administration and pre-construction function, ensuring all project documentation is accurately managed, controlled, and maintained across multiple live projects. You will play an important part in keeping information flows between site, office, and clients running smoothly. This is a full-time office-based role (5 days per week), however there is flexibility available around working hours.
Key Responsibilities
- Take responsibility for day-to-day office administration duties
- Scan, rename, and file all project and company documentation including induction forms, fit to work records, project folders, purchase orders, and H&S documentation
- Manage drawing control including downloading, uploading, revision tracking, maintaining registers, and distributing hard copies to site
- Maintain and update document control systems using EDMS platforms such as Asite, Aconex, and Viewpoint
- Prepare RAMS folders for site teams
- Manage online site pre-induction processes
- Collate monthly health and safety labour hours for brickwork operations
- Support tender enquiries and associated administration tasks
- Assist with preparation of O&M manuals
- Maintain key project logs including design trackers, O&M registers, order logs, telephone lists, and job trackers
- Organise and maintain archive records and filing systems
- Support the preparation of annual awards submissions and project case studies
- Provide general administrative support to management and project teams
Skills & Experience
- Previous experience in document control or construction administration
- Strong knowledge of EDMS systems such as Asite, Aconex, or Viewpoint
- High level of proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Excellent attention to detail and accuracy
- Strong organisational skills with the ability to manage deadlines
- Clear and professional communication skills
- Able to work effectively both independently and as part of a team
- Proactive and flexible approach to workload
Document Controller & Administrator in Loughton employer: Premises Recruitment Ltd
Join a well-established specialist construction contractor in Loughton, where you will be part of a supportive and dynamic team dedicated to excellence in project management. With a focus on employee growth and development, the company offers flexible working hours and a collaborative work culture that values your contributions. Enjoy competitive benefits and the opportunity to play a vital role in ensuring smooth information flows across multiple live projects, making this an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller & Administrator in Loughton
✨Tip Number 1
Network like a pro! Reach out to people in the construction industry, especially those who work with document control. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Show off your skills! If you’ve got experience with EDMS platforms like Asite or Aconex, make sure to highlight that in conversations. We want to see how you can bring value to the team!
✨Tip Number 3
Be proactive! Don’t just wait for job offers to come to you. Apply through our website and follow up with a quick email to express your enthusiasm. It shows you’re serious about landing the role.
✨Tip Number 4
Prepare for interviews by brushing up on your organisational skills. Be ready to discuss how you manage deadlines and keep documentation in order. We love candidates who can demonstrate their attention to detail!
We think you need these skills to ace Document Controller & Administrator in Loughton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller & Administrator role. Highlight your experience with document control and EDMS systems like Asite or Aconex, as well as your organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples from your past experiences that relate to the key responsibilities listed in the job description. We love a good story!
Show Off Your Attention to Detail:As a Document Controller, attention to detail is crucial. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so show us you’re meticulous right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates. Plus, it’s super easy – just click 'Apply' and follow the prompts!
How to prepare for a job interview at Premises Recruitment Ltd
✨Know Your EDMS Inside Out
Make sure you brush up on your knowledge of EDMS platforms like Asite, Aconex, and Viewpoint. Be ready to discuss how you've used these systems in the past, as well as any challenges you've faced and how you overcame them.
✨Showcase Your Attention to Detail
Since this role requires a high level of accuracy, prepare examples that demonstrate your attention to detail. Think about times when your meticulousness made a difference in a project or task, and be ready to share those stories.
✨Organisational Skills are Key
This position involves managing multiple documents and deadlines. Come prepared with examples of how you've successfully organised tasks in the past. You might even want to bring a sample of a project log or filing system you've created.
✨Communicate Clearly and Professionally
As communication is crucial in this role, practice articulating your thoughts clearly. During the interview, focus on being concise and professional, especially when discussing your previous experiences and how they relate to the job.
