Working Pattern: Hybrid - 2 days per week in the office
An exciting opportunity for an experienced shipping professional to join our team in Bristol!
We are looking for a highly organised, detail-oriented and commercially aware Vessel Cost & Operations Executive to take ownership of vessel-related operational costs, financial accruals and invoicing processes.
This is an excellent opportunity for someone with a strong background in shipping, vessel operations, port agency or maritime cost control who enjoys managing responsibilities independently and working closely with shipping lines, carriers, vessel owners and port service providers.
- Prepare, monitor and maintain accurate accruals for vessel operating costs incurred during port calls.
- Submit vessel cost reports and supporting financial information to carriers and vessel owners.
- Liaise with port agents, suppliers and service providers to obtain outstanding cost invoices.
- Review, verify and reconcile supplier invoices against accrued operational costs.
- Prepare and issue timely and accurate invoices to carriers, vessel owners and other relevant parties.
- Investigate and resolve cost discrepancies and invoicing queries.
- Maintain accurate financial records and ensure vessel accounts are reconciled and closed efficiently.
- Work closely with internal operations and finance teams to ensure effective cost control and timely recovery of expenses.
We are looking for someone who can demonstrate:
- Approximately 10 years' experience within shipping, maritime operations, port agency or a closely related industry.
- Proven experience in vessel cost accounting, accruals, reconciliations and invoicing.
- A strong understanding of shipping operations and port-related expenses.
- Confidence communicating with carriers, vessel owners, port agents and suppliers.
- Excellent numerical accuracy, attention to detail and organisational skills.
- The ability to manage multiple vessel accounts, prioritise deadlines and work independently.
- Strong Excel skills and experience using financial or shipping operations systems.
What We Offer
- Competitive salary of £36,000-£42,000, depending on experience.
- Hybrid working arrangement - 3 days per week in our Bristol office.
- A responsible and varied position within the shipping and maritime industry.
- The opportunity to take ownership of vessel cost management processes.
- A collaborative and professional working environment.
If you have substantial experience in shipping operations and vessel cost management, we'd love to hear from you.
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