Executive Administrator

Merrifield Consultants is delighted to be partnering with an international professional membership body to recruit an Executive Administrator. This is a varied role supporting the Executive Director and Senior Executive Assistant while taking ownership of a well-established internship programme. The successful candidate will manage applications, placements and intern support, alongside coordinating an annual publication, administering a fellowship and contributing to projects across the organisation.

The role would suit an experienced administrator who enjoys taking responsibility, building relationships and keeping several detailed workstreams moving at once.

Salary: £33,000 full time equivalent
Contract: Permanent, part-time, hybrid
Hours: Four days per week, Monday to Thursday
Location: Central London, hybrid working

Key responsibilities:

• Intern programme: Manage the programme from application and interview through to onboarding, payments and evaluation. Act as the main contact for interns, offering practical guidance and appropriate pastoral support throughout their placement.
• Programme activities: Arrange presentations, networking sessions, guest speaker events and other activities that support a positive and well organised intern experience.
• Funding and finances: Assess funding applications, prepare grant requests, monitor expenditure and maintain the annual programme budget.
• Fellowship administration: Oversee the annual application process, coordinate assessment materials, arrange payments and facilitate mentoring activity.
• Executive support: Provide administrative support to the Executive Director and cover key responsibilities during periods of absence within the Executive Office.
• Annual publication: Coordinate contributions from across the organisation, bring together senior stakeholders and manage the production timetable to ensure publication deadlines are met.
• Communications and records: Maintain relevant website content, professional networking pages, newsletters, processes and programme documentation.

About you:

• Experienced administrator: You will bring at least three years of administrative or secretarial experience, ideally gained within an international or membership based environment.
• Confident communicator: You can work professionally with senior executives, colleagues, applicants and external contacts, adapting your approach across different cultures and working styles.
• Strong organiser: You are comfortable balancing competing priorities, meeting deadlines and maintaining accuracy across several workstreams.
• Sound judgement: You can handle sensitive information, make balanced decisions and respond calmly when priorities change.
• Practical skills: You will have strong written English, advanced Microsoft Word skills and experience using spreadsheets, managing budgets and taking minutes.
• Experience coordinating events, supporting a team or administering an internship, fellowship or similar programme would be particularly useful.

Some occasional additional hours may be required. To apply or find out more about this part-time, Executive Administrator role, please contact Merrifield Consultants.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.