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- Tasks: Join us as a Private Client Secretary, managing correspondence and client files with precision.
- Company: Premier Work Support is dedicated to providing top-notch support services in a professional environment.
- Benefits: Enjoy a full-time role with flexible part-time options and a supportive team atmosphere.
- Why this job: This role offers a chance to develop your skills while making a real impact on client care.
- Qualifications: Must have private client experience, legal aid knowledge, and strong communication skills.
- Other info: Opportunity for self-development and training in a dynamic office setting.
The predicted salary is between 36000 - 60000 £ per year.
Premier Work Support\’s client is looking for an experienced Private Client Secretary with a can-do attitude to work across their Braintree office. This is a full-time, permanent role, Monday to Friday, 9:00am to 5:30pm. The client would also consider someone also looking for Part time. The successful candidate must have private client experience.
Job duties:
- Prepare correspondence and documents through audio-typing and word processing.
- Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual
- Prepare mail and enclosures for dispatch.
- Arrange for all copying to be done, in person if the office assistant is not available to undertake the task.
- Make appointments, arrange meetings and to maintain an up to date diary for his/her principal.
- Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
- Provide refreshments when asked to do so.
- Provide support to other secretaries as required.
- Provide guidance to junior and temporary secretaries when required to do so.
- Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.
- Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
- Ensure the confidentiality of all the firm’s and clients documentation and information.
Requirements:
- Legal aid experience and fully competent in the use of CCMS;
- Bundle preparation – knowledge of Bundledocs is an advantage;
- Fully familiar and experience of HMCTs portal
- They need to be experienced in both care proceedings and divorce and finances, private children, family law act matters etc.
- Appropriate literacy skills.
- Good communication skills.
- Suitable standard of keyboard and IT skills.
- Ability to work in a team.
Please apply if you have all the experience needed!
Premier Work Support | Private Secretary employer: Premier Work Support
Contact Detail:
Premier Work Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Premier Work Support | Private Secretary
✨Tip Number 1
Make sure to highlight your private client experience during the interview. Be ready to discuss specific cases or situations where you successfully managed client needs, as this will demonstrate your capability and fit for the role.
✨Tip Number 2
Familiarize yourself with the tools mentioned in the job description, such as CCMS and Bundledocs. If you have experience with these systems, be prepared to talk about how you've used them effectively in your previous roles.
✨Tip Number 3
Showcase your organizational skills by preparing examples of how you've managed diaries, appointments, and filing systems in past positions. This will help illustrate your ability to keep everything running smoothly in a busy office environment.
✨Tip Number 4
Demonstrate your communication skills by practicing how you would handle client interactions. Think of scenarios where you provided excellent client care and be ready to share those experiences during your conversation with us.
We think you need these skills to ace Premier Work Support | Private Secretary
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasize your private client experience in your CV and cover letter. Mention specific tasks you've handled that align with the job duties listed, such as audio-typing, document preparation, and client communication.
Showcase Your Skills: Clearly outline your skills in legal aid, CCMS, and bundle preparation. If you have experience with HMCTs portal or Bundledocs, be sure to include that as well. This will demonstrate your suitability for the role.
Tailor Your Cover Letter: Write a personalized cover letter that reflects your understanding of the company's values and the specific requirements of the Private Secretary role. Use a friendly yet professional tone to convey your enthusiasm for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Private Secretary role.
How to prepare for a job interview at Premier Work Support
✨Showcase Your Private Client Experience
Make sure to highlight your previous experience with private clients during the interview. Be prepared to discuss specific cases or situations where you successfully managed client needs, as this will demonstrate your capability and understanding of the role.
✨Demonstrate Your Organizational Skills
Since the role involves managing files, appointments, and meetings, be ready to provide examples of how you've effectively organized tasks in the past. Discuss any systems or tools you use to stay organized and ensure efficiency.
✨Prepare for Technical Questions
Given the requirement for familiarity with CCMS and HMCTs portal, brush up on these systems before the interview. Be ready to explain your experience with them and how you have utilized these tools in your previous roles.
✨Exude a Professional and Friendly Demeanor
As you'll be interacting with clients both in person and over the phone, it's crucial to convey a professional yet approachable attitude. Practice your communication skills and think of ways to demonstrate your ability to maintain a friendly rapport while upholding the firm's standards.
